Regina Bright
Granite City,IL
Summary
Professional with proven experience supporting high-level executives. Skilled in managing schedules, coordinating meetings, and handling confidential information. Strong focus on team collaboration and achieving results. Reliable and adaptable, with expertise in communication, organization, and multitasking.
Overview
18
18
years of professional experience
Work History
Administrative Assistant
Granite City Community Unit School District 9 - Facilities Management
07.2020 - Current
- Managed bookkeeping and accounting tasks including fund assignment, coding for district renovations and projects, and maintaining accurate financial records
- Utilized Excel Spreadsheets to track costs and expenditures for construction and renovation projects, custodial/maintenance supplies, etc., ensuring precision in all account activities.
- Coordinated annual inspections and monthly maintenance for bleachers, elevators, fire systems, and alarms. Supported compliance with safety regulations through regular checks. Assisted in maintaining operational readiness of critical systems.
- Facilitated bid preparation and processing to ensure timely and accurate responses to renovation and construction needs.
- Executed payroll data entry and maintained duplicate records to support efficient payroll processing of 72 employees.
- Receive and documented absence calls from custodians, facilitating the scheduling of substitutes and ensuring accurate record-keeping.
- Organized and executed training sessions for newly hired custodial staff to ensure operational efficiency.
Administrative Assistant
Granite City Community Unit School District 9 - Elementary Education
07.2016 - 06.2020
- Supported Director of Elementary Education with daily operations, including managing calendars, communications, and meeting preparations.
- Achieved accurate tracking of grant expenditures, resulting in streamlined audit processes. Delivered timely filing of quarterly and annual reports, ensuring compliance and maintained organized records of vouchers and deposit slips, contributing to effective payroll management for grants.
- Utilized word processing, database, and spreadsheet applications to support daily operations. Assisted in desktop publishing tasks and learned new software programs quickly. Contributed to team projects by applying technical skills effectively.
- Assisted in reproducing and distributing guidelines for implementation of elementary programs such as parent-teacher conferences, kindergarten registration, and summer school. Supported final preparation and duplication of elementary student handbook, kindergarten handbook, principals’ handbook, and other program-related manuals.
- Achieved efficient order fulfillment for instructional materials by effectively managing the procurement of textbooks, supplemental books, and periodicals.
- Coordinated and supported trip approval processes for students and staff, ensuring timely travel authorization for administrators and personnel. Assisted in processing payroll, travel, and accounting forms, maintaining accuracy and compliance.
Administrative Assistant
Granite City Community Unit School District - Accounting Department, Assistant to the Director of Finance
07.2009 - 07.2016
- Managed sensitive financial reports, budgeting documents, and vendor contracts, ensuring confidentiality and accuracy.
- Compiled board meeting materials by integrating data from legal agreements.
- Collaborated with Director of Finance to draft and finalize financial statements for public release.
- Supervised bid log updates, maintaining accuracy and accessibility for audit purposes.
- Analyzed and presented tabulated bids for equipment and supplies, ensuring clarity for agenda review and audit.
- Introduced scanning technology to the department, enabling team members to access documents electronically while away from the office, which streamlined workflows and enhanced overall productivity.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Administrative Assistant
Granite City Community Unit School District #9 - Madison County Region 1 Special Ed Records
11.2007 - 06.2010
- Oversaw the systematic organization and preservation of confidential student records to ensure adherence to district regulations.
- Conducted thorough tracking and analysis of case studies to assess timeliness of component completion and evaluations, ensuring proper software entry.
- Coordinated record retrieval from various school districts to ensure accurate student data entry into IEP software and Skyward.
- Conducted thorough evaluations of records to ensure maximum reimbursement potential.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Assisted in District wide enrollment to the Granite City School District working with families and collecting necessary data for enrollment
Education
Bachelor of Science - Theater Performance & Communications Minor
Southern Illinois University, Edwardsville
Edwardsville, ILSkills
- Verbal and Written Communication
- Discretion & Confidentiality
- Organization
- Problem-Solving
- Teamwork
- Microsoft Office
Timeline
Administrative Assistant
Granite City Community Unit School District 9 - Facilities Management
07.2020 - Current
Administrative Assistant
Granite City Community Unit School District 9 - Elementary Education
07.2016 - 06.2020
Administrative Assistant
Granite City Community Unit School District - Accounting Department, Assistant to the Director of Finance
07.2009 - 07.2016
Administrative Assistant
Granite City Community Unit School District #9 - Madison County Region 1 Special Ed Records
11.2007 - 06.2010
Bachelor of Science - Theater Performance & Communications Minor
Southern Illinois University, Edwardsville