Summary
Overview
Work History
Education
Skills
Timeline
Generic

Regina Pahati

Sunnyvale,CA

Summary

As an Executive Assistant I have built my career from the ground up learning enterprise applications to efficiently improve the productivity of my leaders and their teams. For the last 8 years I have been an EA to various Vice Presidents from different groups. I am aware that flowing with company change kept me adaptable to the different leadership styles, perspectives and keeping everyone aligned to objectives and achieving their targets.

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

17
17
years of professional experience

Work History

Executive Assistant

Wipro Technologies
04.2016 - 11.2024
  • Executive Assistant to Senior Vice President and Vice Presidents and Global Sector Heads and their direct reports and various teams
  • Manage executive calendars, coordinate complex travel and arrangements, reconcile business expenses
  • Facilitate contract payments, collaboratively resolve issues regarding expenses, equipment, logistics
  • Mentor, train other executive assistants and team members
  • Organize meetings and events onsite and offsite for leadership, client partners and various teams

Sr. Administrative Assistant

Merck Research Laboratories (The Fountain Group)
10.2015 - 02.2016
  • Sr. Administrative Assistant to Executive Director of Business Development & Licensing, West Coast Innovation Hub
  • Calendar management for executive director and 3 other directors, CDA preparation, meeting/events logistics, travel arrangements and expense reporting, manage and update database for agreements and projects
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
  • Arranged business travel details for company employees per supervisor requirements.

Administrative Assistant

LAM Research Inc. (Superior Staffing Services)
04.2013 - 04.2015
  • Administrative Assistant to the Managing Director and directors of Global Workplace Solutions
  • Manage staff meeting agendas and conference calls
  • Created and manage SharePoint site for SJ Facilities as central point for document repository and document resource
  • Create purchase requests for internal clients, process invoices and goods receipts in SAP
  • Investigate, resolve past due invoices with vendors
  • Set-up payments and coordinate with managers and Purchasing on PO funding needs
  • Coordinate logistics for Clean Room Gowning needs
  • Manage hanger request and assignments - standardized name tags
  • Organize lab gowning needs with vendors and other departments
  • Process and coordinate payments for facilities vehicle registration, utilities
  • Log employee PTOs in department calendar and SharePoint calendar
  • Coordinate logistical needs for training, conference calls, long meetings, & catering needs
  • Update budget spreadsheet and engineering project spreadsheets as needed

Administrative Assistant

Microsoft, Inc. (Volt Information Services)
03.2012 - 02.2013
  • Administrative Assistant for Microsoft Research Lab/ Executive Assistant to Technical Fellow and team
  • Support Microsoft Research Lab and assist Business Manager
  • Manage executive calendar, expense report, schedule meetings, travel
  • Arrange and coordinate lab onboarding for Interns, consulting researchers and new employees
  • Coordinate events such as monthly lunches, intern events, with vendors for major events
  • Administrative contact for lab interns
  • Edit presentations for public speaking engagement
  • Liaise and coordinate with internal and external vendors for meetings, catering, office logistics and other department needs
  • Support remote employees as needed
  • Coordinate facilities needs for researchers

Administrative Assistant

Energy Recovery, Inc. (Ajilon Professionals)
10.2011 - 11.2011
  • Supporting senior management including vice presidents, chief information officer, the general counsel and directors
  • Manage calendars, prepare expense reports and resolve discrepancies, schedule meetings and appointments, coordinate facilities reservation and catering for meetings
  • Organize data filing of legal documents, and board minutes

Executive/Personal Assistant

Snell Natural Vitamins, Inc.
03.2010 - 01.2011
  • Coordinated and organized products for shipment, liaise with clients, vendors and staff
  • Created correspondence using MS Word, spreadsheets using MS Excel
  • Managed confidential/legal files, internet research, handled minor sales, customer service and minor accounting

Executive Assistant

PricewaterhouseCoopers LLP
03.2008 - 11.2009
  • Executive calendar management, travel and hotel arrangements
  • Coordinated interviews for potential staff; organize department meetings/events using high tech tools such as video conferencing, MS Live Meeting
  • Daily updates of trend report spreadsheets, create, update and manage department email database
  • Formatted, edit presentations, documents, training modules and user's guide
  • Coordinated and record team training, coordinate catering for meetings, events, training
  • Processed invoices for payments, reconcile expense reports, timesheets

Global Customer Service Coordinator

Abbott Medical Optics (Spherion)
07.2007 - 01.2008
  • Global Customer Service Coordinator for the Sr
  • Manager of Customer Service (North America), Reported to Director Global Field Operations, Director of Global Escalation Management / Technical Support Services
  • Created tracking record on customer service debit-credit issues to enhance customer service billing
  • Created solutions to fast track mass mailing for more than 800 customers which saved 2 days of manual tasks
  • Resolved issues on travel and airfare charges with vendors, saving more than $10k
  • Successfully liaised with different departments to facilitate and processed recruiting and on-boarding of Field Service Engineers
  • Improved and created a new categorized new hire checklist for easy tracking and follow up
  • Effectively trained new hires on administrative systems such as Concur, Kronos and company intranet navigation
  • Arranged and coordinated meetings onsite and offsite
  • Prepared travel and expense reports with foreign currency conversions in a timely manner
  • Coordinated complex interview schedules with several interviewers and candidates
  • Handled calendars efficiently for directors and senior manager

Education

Bachelor in Science - Commerce

St. Scholastica's College

Bachelor in Science - Psychology

St. Scholastica's College

Skills

  • Manage Calendars
  • Collaborative and team player
  • Expense Report Reconciliation
  • Prioritized Work for Supporting Multiple Individuals
  • Event/Meeting Coordination
  • Facilitate Problem Solving
  • Meet Work Objectives
  • Customer-Vendor Liaison
  • International/Domestic Travel Arrangements
  • Logistical Coordination and Support
  • Microsoft Office Suite Proficient
  • Database Management (HRMS, PeopleSoft)
  • MS Teams, WebEx , Zoom
  • Ariba, Concur, SAP
  • Gmail, Google Docs , Google Sheets
  • Adobe/Corel Photoshop
  • SharePoint
  • Schedule & calendar planning
  • Information confidentiality
  • Conference planning
  • Executive Support
  • Problem Resolution, Multi-tasking
  • Liaise Team/ network with EA and other contacts
  • Event Planning

Timeline

Executive Assistant

Wipro Technologies
04.2016 - 11.2024

Sr. Administrative Assistant

Merck Research Laboratories (The Fountain Group)
10.2015 - 02.2016

Administrative Assistant

LAM Research Inc. (Superior Staffing Services)
04.2013 - 04.2015

Administrative Assistant

Microsoft, Inc. (Volt Information Services)
03.2012 - 02.2013

Administrative Assistant

Energy Recovery, Inc. (Ajilon Professionals)
10.2011 - 11.2011

Executive/Personal Assistant

Snell Natural Vitamins, Inc.
03.2010 - 01.2011

Executive Assistant

PricewaterhouseCoopers LLP
03.2008 - 11.2009

Global Customer Service Coordinator

Abbott Medical Optics (Spherion)
07.2007 - 01.2008

Bachelor in Science - Psychology

St. Scholastica's College

Bachelor in Science - Commerce

St. Scholastica's College

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Regina Pahati