Regina Tatum

• Serves as the secondary point of contact for Freedom of Information Act (FOIA) requests related to T&ES.
• Compiles and prepare responses to FOIA requests within set deadlines.
• Coordinates routing of critical documents and grant agreements to City Manager’s and Budget offices.
• Manages submissions of City Council docket items and monitors progress in the Legistar system.
• Supports various staff during legislative process and route bills for comment.
• Provides administrative support to the Director and Deputy Directors of Transportation and Development & Right of Way Services, and act as a direct point of contact.
• Provides front office support including handling phone calls, drafting correspondence, organizing large meetings, and managing office supplies.
• Assist with special projects and assignments as needed.
• Effectively communicate with staff from other departments and with residents obtain City resources.

• Manged communication with partners, stakeholders, speakers, and attendees.

• Assisted in managing the development of on-site programming for NAMICon, including gathering materials, designing the layout, and sending them to print.

• Managed speaker confirmation process and collection of bios, handouts, and audiovisual needs.

• Drafted invitations and collects RSVPs for functions.

• Brainstormed and implemented creative event concepts and themes.

• Assisted with creating mobile app content.

• Supported exhibitors with registration and processing deliverables.

• Negotiated contracts with service suppliers.

• Monitored budgets, prepare budget reports and review event bills for accuracy and approve reimbursements.

• Manage sponsor & exhibitor booth assignments.

• Assisted National Director of Operations to ensure the successful promotion of all NAMI events.

• Created and updated event specifications to include room sets, food and beverage, A/V, and other event logistics.

• Managed and coordinated travel arrangements and accommodation for NAMICon scholarship program.

• Managed event logistics and operations with vendors.

• Communicated with catering, lighting and sound companies to obtain price quotes.

• Developed processes for data collection for events and projects.

• Coordinated and managed staff volunteer assignments.

• Maintained progress reports throughout planning and execution cycles for projects and events.

• Researched and identified new vendors and suppliers to obtain competitive pricing.

• Managed event logistics for Staffcon including catering, room block oversight, breakout assignments and other special requests.

• Conferred with CEO and COO and other administrative personnel to review achievements and discuss required changes in goals or objectives resulting from current status and conditions.
• Oversaw preparation and issue of purchase orders and change notices.
• Experience in public sector proposal analysis and procurement.
• Participated in pre-bid discussions, pre-proposal conferences, and evaluation teams ensuring conformity with bid documents.
• Facilitated, processes, and confirmed specifications, requirements, terms & conditions for competitive invitation for bid (IFB) solicitations and competitive requests for proposal (RFP) documents.
• Ensured that contract revisions and negotiated content language are incorporated into various documents, which include license agreements, warranty, lease/purchase agreements.
• Identified contact risk factors and proposes potential solutions to management.
• Assisted team with winning new business by supporting proposal development process.
• Worked in tandem with business development and operations personnel to prepare for go/no-go decisions, pursuit win strategies, craft sales messages, manage proposal process, and develop proposal responses.
• Assisted in writing supporting sales materials including project descriptions, resumes, service line overviews, and executive summaries.
• Applied creativity/strategic insight while leading brainstorming, storyboarding, and other strategy development sessions.
• Managed multiple proposal efforts simultaneously for and within diverse markets and service offerings.
• Organized, wrote, and produced EOIs, RFQs, RFP's, and presentations from inception through completion.
• Works cross-functionally and independently in developing high quality, winning strategic theme for proposal responses and presentations.
• Experience in preparation of SF 255, SF 330, and submission of custom letters of interest.
• Created standard working documentation such as proposal calendars, compliance matrices, schedules of writing assignments, POC lists and final production checklists.
• Deep familiarity with federal procurement lifecycle, including RFIs/Sources Sought, RFPs/RFQs, Business Development and Capture activities leading up to procurement issuance, and standard post-submission activities such as BAFOs, document maintenance and lessons learned.

• Managed the development of professional proposal documents for State, Local and Government opportunities (
• Interfaced with SE’s and pricing analyst to gather proposal document data
• Created / Managed entire proposal management process, including but not limited to capture, bid-no/bid, compliance matrices, drafts, team reviews, facilitate meetings, and final production
• Participated in pre-bid discussions, pre-proposal conferences, and evaluation teams ensuring conformity with bid documents
• Facilitated, processed, and confirmed specifications, requirements, terms & conditions for competitive invitation for bid (IFB) solicitations and competitive requests for proposal (RFP) documents
• Ensured that contract revisions and negotiated content language were incorporated into various documents, which include Service Level Agreements, warranty, lease/purchase agreements
• Identified contact risk factors and proposed potential solutions to management
• Assisted the team with winning new business by supporting the proposal development process
• Worked in tandem with business development and operations personnel to prepare for go/no-go decisions, pursuit win strategies, craft sales messages, manage the proposal process, and developed proposal responses
• Synthesized proposal materials into final client ready packages
• Applied creativity/strategic insight while leading brainstorming, storyboarding, and other strategy development sessions
• Managed multiple proposal efforts and teams simultaneously for and within diverse markets and service offerings
• Created standard working documentation such as proposal calendars, compliance matrices, schedules of writing assignments, POC lists and final production checklists
• Deep familiarity with the federal procurement lifecycle, including RFIs/Sources Sought, RFPs/RFQs, the Business Development and Capture activities leading up to procurement issuance, and standard post-submission activities such as BAFOs, document maintenance and lessons learned.

• Assisted in the proposal development process and serve as writer, balancing workload and deliverables for multiple sales opportunities simultaneously, in addition to executing departmental and business development functions and special projects
• Reviewed RFPs to ensure firm addresses all requirements and incorporates win themes
• Created, developed, designed, and distributed draft response documents, as well as managed all edits, finalized and coordinated delivery of proposals Using Adobe Indesign
• Participated in proposal development meetings, and collaborated with subject matter experts to develop language, retrieve and analyze data, research and calculate pricing components, and compile, design, and create supporting documents to meet qualifications or enhance responses
• Provided assistance with developing base draft pitch and sales documents for national business development team, execute requested edits to documents, and provide support in finalizing documents
• Assisted in creating, if needed, sales presentations, manage the development process and preparation, and coordinate delivery of sales presentations and all supporting documents
• Provided input with the design team to create graphics for proposals, executive summaries, and sales presentations.

• Executed the review and proofing of products for accuracy to include: badges, registration lists, confirmation letters
• Managed the development of the on-site program for the Annual meeting, including gathering all materials, designing the layout, and sending to print
• Managed the speaker confirmation process and collection of bios, handouts, and audiovisual needs
• Drafted invitations and collected RSVP’s for functions such as Committee Dinner, Chairman’s Reception, Flex Coalition Luncheon
• Brainstormed and implemented creative event concepts and themes.
• Conducted site inspections and managed the RFP process for selecting future sites
• Designed and distributed post-event surveys
• Supported exhibitors with registration and processing deliverables
• Negotiate contracts with hotels, speakers, and other service suppliers
• Prepares and monitor budgets, meet budget projections, prepare budget reports and review event bills for accuracy and approve payment
• Develop sponsorship & exhibitor prospectus and oversee sponsorship & exhibitor sales
• Assist the Vice President of Membership and Education to ensure the successful promotion of all webinars
• Created and updated event specifications to include room sets, food and beverage, A/V, and other event logistics
• Designed and implemented efforts to publicize events and promote sponsorships.
• Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
• Managed event logistics and operations.
• Communicated with catering, lighting and sound companies to obtain price quotes.

• Managed event logistics and operations. and acted as Project management for the Annual Tenant Summit
• Managed administrative logistics of events planning, event booking, and event promotions.
• Review and proof products for accuracy to include: badges, registration lists, confirmation letters
• Assists with outreach to develop partnerships with other organizations
• Evaluated and selected service providers and vendors according to customer requirements.
• Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
• Developed post-event reports to determine effectiveness of each event.
• Responsible for coordinating, implementing and administering assigned marketing projects and activities by supporting General Counsel and attorney associates
• Arranged availability of audio-visual equipment, transportation and displays for various types of events.
• Assisted in the management of ongoing marketing campaigns – involves data entry, list generation, letter writing, mail merging, deadline management, phone calls and troubleshooting
• Coordinated with appropriate agencies on educational projects and outreach services for residents of the District of Columbia
• Supported exhibitors with registration and the processing of deliverables

• Managed webinars and solely responsible for sending email blasts and developing the content of marketing materials
• Update Education Department website materials and products for purchase
• Planned, administered and controlled budgets and produced financial reports, including speaker reimbursements.
• Represented educational program at meetings and conferences to serve as subject matter liaison for array of services and activities assigned.
• Developed and managed contracts with Continuing Education instructors, including approval of instructor invoices
• Managed session recordings review process to identify any potential problems with the content/message delivered by speakers in any given web seminar
• Identified internal and external source content for new programming and updated existing programming.
• Developed and managed the online learning program; provided support, coordination and/or management for, instructors, subject matter experts and other course development personnel
• Developed and managed the volunteer program which encompassed more than 100 individuals
• Planned and implemented staff development and in-service training programs to enhance knowledge and skills.
• Developed and distributed event surveys to gather feedback and assess event success.
• Analyzed event costs to identify areas of improvement and cost savings.
• Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.

• Assisted the Director of Membership with the set-up of webinars and email blasts and developing the content
• Produced letters and memoranda to inform stakeholders of business decisions.
• Assist the VP of Finance with Accounts Payable & Receivables, invoicing new and renewal membership requests, reconciling aged receivables, contact the Point of Contacts in reference to payment
• Created and updated records and files to maintain document compliance.
• Responded to membership enquiries
• Monitored and reported budgetary discrepancies to corporate senior management to maximize reporting efficiency and finalized spending plans.
• Compiled statistical data after each month-end closing.
• Evaluated procurement needs and projected expenditures.
• Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.
• Wrote reports, executive summaries and newsletters.
• Worked with senior management to initiate new projects and assist in various processes.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

• Managed the registration database and coordinated with Systems Administrator to process online registrations
• Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
• Analyzed event costs to identify areas of improvement and cost savings.
• Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
• Trained and supervised event staff to complete tasks on time.
• Researched and identified new vendors and suppliers to obtain competitive pricing.
• Monitored and controlled event expenditures to meet budgets.
• Coordinated travel and accommodations for event attendees.
• Developed detailed event reports, documenting all aspects of each event.
• Oversaw event registration process by collecting and tracking attendee information.
• Produced concept plans for high-profile corporate meetings and events.
• Utilized social media to promote events and increase attendance.
• Developed and distributed event surveys to gather feedback and assess event success.
• Prepared, updated and distributed via mail and on-site, as required: tour tickets, hotel/registration lists, special invitations, registration binders, registration acknowledgements and final registration packets
• Managed the logistics and shipping plans to transport meeting supplies and equipment to meeting site
• Coordinated and fulfilled tours and special events with local Destination Management Companies (DMCs) and Tour Directors
• Organized and coordinated with sponsors and exhibitors on exhibits/tabletops including managing the delivery & breakdown of their exhibit information.

• Responsible for incoming correspondence to the Librarian of Congress and all Congressional mailings directed to the Congressional Relations Office
• Responsible for phone coverage, scheduling, and tracking information for Congressional leadership and their staff coordinated the Director’s daily schedule and travel arrangements
• Prepared meeting materials, presentations, reports and maintained employee records
• Responsible for the purchase of office supplies and managing the budget
• Managed office operations while scheduling appointments for department managers.
• Controlled finances to lower costs and keep business operating within budget.
• Developed, implemented and maintained standard operational procedures
• Assisted in the planning of The National Book Festival in making sure all printed material was ordered and distributed in a timely manner
• Attended events and acted as the liaison for volunteers, speakers and authors
• Responsible for pick-up order processing, credit card processing, and forwarding receiving reports to the Financial Office
• Maintained databases and established a filing procedure for the entire office
• Assisted the Special Events Office with key events within the Library.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Reported to senior management on organizational performance and progress toward goals.
• Developed and maintained successful relationships with vendors, suppliers and contractors.