Summary
Overview
Work History
Education
Accomplishments
Timeline
Generic
Reia Toombs-Karanja

Reia Toombs-Karanja

Atlanta,United States

Summary

Strategic Finance Coordinator with 3 years of experience in preparing business reports and supporting in the management of all account queries and disputes. Talented in accounts payable, accounts receivable, database input, auditing and reconciling finances. Committed to seeking out opportunities to improve processes with a great level of attention to detail and accuracy.

Overview

8
8
years of professional experience

Work History

Finance Coordinator

Emory University
Atlanta, GA
04.2023 - Current
  • Implemented strategic initiatives for better management of accounting operations and procedures.
  • Enhanced internal controls by developing and documenting business processes along with accounting policies.
  • Performed analysis of financial data to detect discrepancies and trends.
  • Prepared detailed financial reports in accordance with established deadlines.
  • Regular financial reports to the faculty for NSP and SPP projects.
  • Ensured accurate tracking and reconciliation of budgets for the department.
  • Assisted in decision-making by providing timely and insightful financial information.
  • Conducted invoice reviews to verify accuracy and completion prior to payment processing.
  • Performed thorough research on complex transactions and pinpointed potential challenges.
  • Maintained continuous monitoring of budgetary performance against forecasts.
  • Developed financial models and forecasts to support business decisions.
  • Analyzed financial records for compliance with established standards.
  • Assessed intricate financial information from diverse sources, resulting in informed and prudent suggestions.
  • Conducted analysis of financial performance trends to determine opportunities for enhancement.
  • Developed strategies to improve the efficiency of business operations and reduce costs.
  • Assessed potential risks associated with new investments or acquisitions.
  • Developed presentation materials highlighting financial analysis outcomes.
  • Utilized quantitative analysis techniques to identify both patterns and anomalies within the historical data.
  • Maintained organized financial records with attention to detail to facilitate efficient audits.
  • Maintained accurate invoice summaries and collection records to enhance monitoring of billing and cash inflows.
  • Spearheaded monitoring of balance sheets and income statements to gauge the company's financial progress.
  • Ensured expenditure control through the analysis of monthly department budgeting and accounting reports.

Adminstrative Assistant to Executive Director

Emory University Campus Life
Atlanta, GA
09.2020 - Current
  • Devised an internal personnel system and onboarding process that enabled a sustainable workflow.
  • Developed a centralized mailbox and process for operational invoices to streamline and reduce financial discrepancies through accurate processing of invoices and journal entries
  • Managed and structured administrative team to optimize office operations.
  • Facilitated improved coordination of appointments and email management for the Executive Director
  • Assisted the Executive Director in organizing travel plans such as booking accommodations, arranging flights, and managing conference registrations.
  • Manages the coordination of credentialing and privileging activities for applicable Medical Staff while serving as a liaison between SHS, EHC, and SOM human resource departments.
  • Oversaw the implementation of AAAHC accreditation activities, managing projects and ensuring proper maintenance according to the Executive Director's direction.
  • Oversaw the management of meeting agendas and minutes for SHS Executive Team Meetings and additional meetings delegated by the Executive Director.
  • Managed the scheduling of regular and intermittent meetings for senior leadership
  • Records and updates policies and procedures as assigned. Advice writer or supervisor of policy deviations.
  • Supports the Executive Director during the process of search, hiring and new hire onboarding of executive lead positions, including creating electronic personnel files
  • Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
  • Managed daily reconciliation of operational invoices, reports and proposals.
  • Assisted with departmental month-end and year-end closings to support accounting system accuracy.
  • Managed and resolved department accounts payable inquiries raised by internal team members, management, and vendors.
  • Handled high-volume invoice processing with minimal supervision.
  • Worked closely with colleagues in finance to successfully reconcile invoices and outstanding payments
  • Ensured timely payment of vendor invoices while building and fostering positive business relationships.

Office Manager

Emory Healthcare
ATLANTA, GA
09.2018 - 07.2020
  • Created a comprehensive orientation program to acquaint new employees with company programs, guidelines, policies and procedures.
  • Answered phone calls, provided information and connected callers to appropriate personnel.
  • Composed and edited complex and sensitive correspondence, reports and documents.
  • Developed successful filing system to increase ability to retain and recover documents, reports and records.
  • Calculated and processed payroll, monthly billing and invoices for large corporate accounts.
  • Developed hiring and recruitment policies to drive transparent and fair hiring process for selecting candidates on basis of merit and relevance with job.
  • Researched, identified and maintained knowledge of labor regulations, legal requirements and government reporting regulations.
  • Planned and implemented strategies to grow revenue.
  • Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
  • Identified and implemented employee relations practices to establish positive employer-employee relationships and boost employee morale.
  • Created a comprehensive orientation program to acquaint new employees with company programs, guidelines, policies and procedures.
  • Monitored compliance with state, federal and company regulations, standards and requirements.
  • Expanded new businesses by developing powerful sales, advertising and marketing campaigns.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practice

Client Experience Coordinator

Emory Healthcare
Atlanta, GA
09.2016 - 09.2018
  • Coordinated promotional events to bring in customers and highlight business features.
  • Dealt with complex concerns and developed successful resolutions satisfying business requirements and customer needs.
  • Assisted customers with returning items and understanding applicable policies.
  • Managed check-out operations and upheld high standards of customers service.
  • Kept accurate records of customer interactions, payments and issues.
  • Investigated issues with orders and coordinated delivery logistics.
  • Processed customer returns and product exchanges.
  • Communicated with customers via phone, email and online chats.
  • Supported customers with product implementation and usage and answered questions quickly and thoroughly.
  • Built open, welcoming relationships with customers by replying to messages promptly and personally.
  • Accepted and processed payments, explained charges on customer bills and resolved complex billing issues.
  • Utilized consultative selling techniques to educate and offer existing customers additional services to drive sales.

Education

BBA - Business Administration And Management

Georgia State University
Atlanta, GA
07.2019

Accomplishments

  • Promoted from Patient Services Coordinator to Client Experience, in less than 12-months.
  • Created administrative team and structure within department
  • Created highly effective new program that significantly impacted efficiency and improved operations.
  • Lead digital role out of personnel files for the entire department.
  • Developed and led as the project manager of finance process to reconcile outstanding department operational expenses
  • 6 year Emory tenured staff

Timeline

Finance Coordinator

Emory University
04.2023 - Current

Adminstrative Assistant to Executive Director

Emory University Campus Life
09.2020 - Current

Office Manager

Emory Healthcare
09.2018 - 07.2020

Client Experience Coordinator

Emory Healthcare
09.2016 - 09.2018

BBA - Business Administration And Management

Georgia State University

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