Reiva Vela
Houston,TX
Summary
Organized and efficient Administrative Manager supporting corporate level officers and senior management personnel with demonstrated expertise in financial and operational leadership. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
9
9
years of professional experience
Work History
Administrative Manager
Johns Lyng Group
2021.02 - Current
- Trained employees in company and regulatory compliance requirements to promote conformance.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Updated reports, managed accounts, and generated reports for company database.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Created reports, presentations and other materials for executive staff.
- Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.
- Reviewed workflow processes regularly using key performance metrics to identify areas of improvement, implementing necessary changes to achieve optimal results.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Maximized organizational effectiveness by conducting regular audits of company policies and procedures, recommending necessary improvements as needed.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Spearheaded complex projects from inception through completion while adhering to strict deadlines without compromising quality or integrity.
- Demonstrated leadership skills in managing projects from concept to completion.
- Improved office efficiency by implementing streamlined administrative processes and procedures.
- Resolved problems, improved operations and provided exceptional service.
- Acted as a team leader in group projects, delegating tasks and providing feedback.
Project Accountant
Reconstruction Experts, Inc A Johns Lyng Group Com
2019.08 - 2021.12
- Ensured compliance with accounting standards and regulations through meticulous record-keeping and documentation practices.
- Supported cash flow optimization efforts by actively monitoring outstanding accounts receivable balances and pursuing collections when needed.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
- Contacted customers to immediately find resolutions for escalated issues.
- Tracked funds, prepared deposits and reconciled accounts.
- Investigated expenses not billed to customers and vetted employee reasoning.
- Enhanced communication between accounting and project management teams with regular financial updates and collaborative meetings.
- Prepared working papers, reports and supporting documentation for audit findings.
- Drafted, analyzed and submitted numbers in reports for auditors quickly and efficiently.
- Set up and managed project accounting systems.
- Increased efficiency of month-end closing procedures through streamlining tasks such as account reconciliations, journal entry preparations, and report generation.
- Supported successful onboarding of new project accountants by sharing expertise, offering mentoring, and collaborating on best practices.
- Streamlined invoice processing for timely payments by implementing efficient organizational systems.
- Collaborated with project managers to develop accurate cost estimates for upcoming projects, increasing overall profitability.
- Monitored project costs, developed job cost forecasts, managed cash flow and approved invoices for payment.
- Approved project write-offs for items not available for billing to or collection from customers.
- Reduced discrepancies in financial reporting by conducting thorough account reconciliations and adjusting entries as needed.
- Learned and adapted quickly to new technology and software applications.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Identified issues, analyzed information and provided solutions to problems.
- Worked well in team setting, providing support and guidance.
Office Assistant
Reconstruction Experts, Inc A Johns Lyng Group Com
2015.02 - 2019.08
- Edited and proofread documents for accuracy and completeness.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining clean workspace.
- Supported business growth with efficient onboarding processes for new hires that included orientation, training materials, and equipment setup.
- Processed incoming and outgoing mail and packages according to established procedures.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Boosted employee morale with thoughtful event planning and team-building activities.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Education
Some College (No Degree) -
Community College of Denver
Denver, COSkills
- Process Development
- Training and Orientation
- Documentation and control
- Operational Improvements
- Workflow Planning
- Account Reconciliation
- Office Administration
- Project Management
- Hiring and Terminations
- Data Management
- Critical Thinking
- Operational Reporting
- Accounting Procedures
- Developing Policies and Procedures
- Credit and collections
Timeline
Administrative Manager
Johns Lyng Group
2021.02 - Current
Project Accountant
Reconstruction Experts, Inc A Johns Lyng Group Com
2019.08 - 2021.12
Office Assistant
Reconstruction Experts, Inc A Johns Lyng Group Com
2015.02 - 2019.08
Some College (No Degree) -
Community College of Denver
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