Rena Ciupinski
Newark,DE
Summary
Results-oriented professional with over 15 years of experience in business operations and executive support. Proven track record in program support, contract administration, and process improvement, consistently delivering efficient and compliant solutions. Adept at managing complex tasks and fostering relationships with stakeholders to optimize organizational performance.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Program Support Specialist
Army Futures Command, DEVCOM C5ISR Center
Aberdeen Proving Ground, MD
03.2025 - Current
- Serve as the Directorate’s primary POC, managing 400+ NIPR/SIPR taskers and coordinating with SMEs to deliver timely, accurate responses that strengthen decision-making and operational efficiency.
- Maintain a comprehensive records management system with 100% compliance to Army regulations, ensuring accurate tracking of critical records via Microsoft 365 and RMS.
- Streamline the Directorate’s awards program, processing up to 30 length of service awards monthly to ensure timely employee recognition.
- Provide logistical support for major Directorate events, including the Center’s Expo and Industry Day, facilitating vendor partnerships and enabling successful engagements for 1,000+ personnel.
Procurement Business Analyst
Army Futures Command, DEVCOM C5ISR Center
Aberdeen Proving Ground, MD
12.2022 - 03.2025
- Managed a contract portfolio exceeding $190 million as a Contracting Officer’s Representative, ensuring 100% compliance with federal regulations and successful contract execution through rigorous performance monitoring and collaboration with contractors.
- Contractor performance analyzed using PIEE reports and CPARS assessments, identifying trends and proactively addressing issues to guarantee the delivery of high-quality services.
- Oversaw administrative and security compliance for over 120 SETA contractors, managing procurement-related actions and leading a cross-functional team to reduce obligation processing time from two weeks to 48 hours.
- Provided proactive support to Division Chiefs and Directors in contract planning and execution, fostering strong relationships with industry partners to achieve program objectives.
- Maintained open communications with customers to fully understand their requirements, aligned applicable resources to address customer’s needs, and ensured successful capability transition.
Executive Assistant
Army Futures Command, DEVCOM C5ISR Center
Aberdeen Proving Ground, MD
07.2019 - 12.2022
- Delivered comprehensive support to SES leadership, facilitating the execution of strategic priorities through analytical support, briefing materials preparation, and effective communication across the organization.
- Streamlined document review processes, reducing turnaround time from over thirty business days to two days, while standardizing procedures to enhance situational awareness for leadership.
- Mentored and led a team of twenty administrative assistants, achieving a 20% reduction in errors and significantly improving overall team performance.
- Supported C5ISR Center leadership during a major reorganization affecting over 2,000 employees by synthesizing logistical and planning resources for informed decision-making.
- Maintained operational efficiency by managing DTS travel authorizations, ATAAPS timekeeping, and NIPR & SIPR taskers for personnel.
- Facilitated effective communication between departments, streamlining information flow and enhancing collaboration across teams.
Education
High School Diploma -
Middlesex High School
Middlesex, NJ06-1996
Skills
- Task coordination
- Record management
- Logistical support
- Effective communication
- Attention to detail
- Problem solving
- Document management
- Confidentiality maintenance
- Teamwork and collaboration
- Event coordination
- Process improvement
- Relationship building
Certification
- Operational Systems Proficiency, Expert in key operational systems, including ATAAPS, PIEE, DTS, and TASS, complemented by advanced skills in collaborative platforms such as SharePoint. Proficient in business software including Microsoft Office Suite (MS 365), Adobe, Excel, Word, and Salesforce, all of which facilitate efficient program execution and enhance organizational productivity.
- Defense Acquisition University (DAU) / DoD Training, Completed extensive training in key areas, including Contracting Officer Representative (CLC 222, CLC 106), Acquisition Management (ACQ 101, ACQ 0030), Systems Engineering (ENG 101), Cost Analysis (CLB 007), and Earned Value Management (CLV 016).
- Life and Health Insurance State License (Delaware), Holds an active license demonstrating compliance with state regulations and a commitment to professional development in the insurance sector.
Accomplishments
- Department of the Army Civilian Service Commendation Medal – Awarded November 2022
- Department of the Army Civilian Service Commendation Medal– Awarded November 2024
References
References available upon request.
Timeline
Program Support Specialist
Army Futures Command, DEVCOM C5ISR Center
03.2025 - Current
Procurement Business Analyst
Army Futures Command, DEVCOM C5ISR Center
12.2022 - 03.2025
Executive Assistant
Army Futures Command, DEVCOM C5ISR Center
07.2019 - 12.2022
High School Diploma -
Middlesex High School