Renea Larson
Lebanon,TN
Summary
Experienced Office Manager and Accounting Professional recognized for optimizing productivity, efficiency and quality of service internally and externally. Highly dependable and ethical leader that blends advanced organizational, technical and business acumen. Offering a solid foundation in financial principles and customer service, with keen interest in developing in the accounting field. Brings ability to understand account management concepts and data analysis, quickly picking up necessary skills.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Contract Account Specialist
LHH
08.2024 - Current
- Adhered to standards of quality and service as well as all compliance requirements.
- Set up new customer accounts and updated existing profiles with latest information.
- Prepared and submitted timely invoices for vendors and intercompany billings.
- Managed multiple accounts simultaneously, demonstrating exceptional organizational skills and attention to detail.
- Reviewed account activity to assess financial status and evaluate discrepancies.
- Resolved complex billing and payment issues for balanced, accurate accounts.
- Compiled, researched, and completed all 1099 documents
Office Manager / Senior Account Manager
J Birket, Inc / Tristar Machine & Rigging, Inc
04.2023 - 05.2024
- Analyze, manage and develop all aspects of accounting department, including financial reporting, accounts payable/receivable, payroll, and general ledger of 2 separate million dollar corporations.
- Developed accounting policies and procedures improving compliance by 90% with regulatory requirements.
- Monthly, quarterly, and annual financial statements and reports for management review.
- Ensured compliance with accounting standards and regulations through meticulous record-keeping and documentation practices.
- Investigate/analysis variances and provide actionable insights to support decision-making processes.
- Resolved incomplete State and Federal audits resulting in over $250k in reversed fines, fees & penalties.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for monthly general ledger entries and reconciliations.
- Lead and mentor accounting team.
- Implemented a new payroll software system that increased efficiency in processing times and reduced manual workload for the team.
- Completed weekly payroll and expense reconciliation for 50 employees.
- Continually updated professional knowledge through participation in seminars and workshops, applying learned best practices to enhance the company’s payroll processes.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Managed monthly, quarterly, & year-end processes including W-2 & 1099 distribution, ensuring timely delivery to employees and compliance with IRS guidelines.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
Project Accountant / Accounts Payable & Receivable
Robert Half International Inc.
03.2022 - 04.2023
- Ensured compliance with accounting standards and regulations through meticulous record-keeping and documentation practices.
- Collected, validated, and compiled monthly billing per General Contractor's specifications.
- Validated & completed lien waivers & purchase orders for vendors and subcontractors
- Maintained all stored material documentation & requirements to meet GC's requirements
- Conceived project accounts in company accounting system according to direction from senior accountant.
- Managed over 100 invoices/day, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Provided exceptional customer service to both internal departments and external clients regarding billing inquiries or disputes resolution.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
- Reduced number of overdue invoices by 75% for improved cash flow management.
Senior Service Coordinator
Nixon Power
01.2022 - 03.2022
- Collaborated with sales teams to coordinate new generator installation scheduling
- Expedited project completion timelines by effectively prioritizing tasks based on urgency and importance levels.
- Increased customer satisfaction by promptly addressing concerns, resolving issues, and providing tailored solutions.
- Reduced payment discrepancies by 25% through meticulous reconciliation of invoices with purchase orders and contracts.
- Managed and coordinated service teams to achieve successful completion of service projects.
Project Coordinator
Western Building Group
06.2020 - 12.2021
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Main contact for subcontractors, vendors, and intercompany staff through face-to-face interactions, written documents, email and phone.
- Compile and reconcile employees' company/personal credit card expenses
- Monthly billing, AP/AR, create purchase orders
- Schedule and maintain all deliveries and logistics
- Coordinate meetings and company events
- Secure and maintain housing for 45+ employees
- HR/Onboarding, payroll submission, coordinate company training
- Manage all travel arrangements and coordinate time off schedules
Project Accountant
W.G. Yates Construction
01.2019 - 02.2020
- Enhanced communication between accounting and project management teams with regular financial updates and collaborative meetings.
- Monitored project costs, developed job cost forecasts, managed cash flow and approved invoices for payment.
- Eliminated discrepancies by carefully reviewing budgets to prevent overspending and adhere to financial objectives.
- Increased efficiency of month-end closing procedures through streamlining tasks such as account reconciliations, journal entry preparations, and report generation.
- Foster employee and vendor relations
- Event Planning for 200+ personnel
- Document control, O&M, Warranties, QC/QA, Safety Assistance
- Subcontract creation and execution. Create Change orders and purchase orders. Compile and reconcile monthly owner billing from over 12+subcontractors
Education
Associate in Physical Therapy - Physical Therapist Assistant
University of North Dakota, Williston
Williston05.1995
Skills
- Team leadership and development
- Excellent Organizational Skills
- Due diligence
- Regulatory compliance
- Audit preparation and management
- Software proficiency (Microsoft Office, Foundation, ADP, Paychex, Adobe, Bluebeam, Textura, Spectrum, Viewpoint, AIA Documents, Invoice Router, QuickBooks, SAP, )
- Excellent Communication and Interpersonal skills
- Payroll Processing
- AP/AR Reconciliation
- Human Resources/Onboarding
- Account investigations
- Certificates of insurance
Certification
OSHA 30 Certified
Diversity Training
Conflict Resolution
Timeline
Contract Account Specialist
LHH
08.2024 - Current
Office Manager / Senior Account Manager
J Birket, Inc / Tristar Machine & Rigging, Inc
04.2023 - 05.2024
Project Accountant / Accounts Payable & Receivable
Robert Half International Inc.
03.2022 - 04.2023
Senior Service Coordinator
Nixon Power
01.2022 - 03.2022
Project Coordinator
Western Building Group
06.2020 - 12.2021
Project Accountant
W.G. Yates Construction
01.2019 - 02.2020
OSHA 30 Certified
Diversity Training
Conflict Resolution
Associate in Physical Therapy - Physical Therapist Assistant
University of North Dakota, Williston
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