Renee Schafer

• Coordinate faculty recruiting, contracts, workloads, compensation, education, and related responsibilities in collaboration with deans and human resources personnel.
• Maintain academic credentials in Workday.
• Respond to telephone communications, providing respectful and effective service to all individuals contacting.
• Schedule appointments as needed for the Executive Vice President of Academic Affairs.
• Direct and administer Commencement, Symposium for Scholarship & Creativity, Faculty Awards Ceremony, along with various occasional convocations and assemblies.
• Assess academic credentials for CCP Instructors and align placement with CCP Coordinator.
• Coordinate general daily office operations.

Served as recording secretary for APAC Meetings and Academic Affairs Committee for Board of Trustee Meetings.

• Supervised communication distribution to faculty and student groups.rs
• Managed website for Office of Academic Affairs, Commencement, and Symposium for Scholarship & Creativity.
• Hired and supervised student workers to support various initiatives.

• Respond to routine correspondence and prepare correspondence as needed.
• Prepare, copy and distribute full-time and part-time faculty contracts each year or semester as required.
• Prepare Deans List, Honors List, probation and suspension letters to students at the end of each semester.
• Prepare and distribute Faculty Handbook updates.
• Prepare and distribute Academic Calendar and Events and Deadlines Calendar.
• Prepare and distribute schedule for faculty committee meetings.
• Record and prepare minutes, prepare agendas and other materials for various meetings including, but not limited to: Board of Trustees academic committee(s), Academic Affairs Meeting, and Faculty Meetings.
• Prepare and distribute course evaluation packets, collect all completed packets, compile scan sheets and comments. Distribute copies to faculty member, Division Chairs, Academic Dean, and faculty personnel file.
• Acknowledge receipt of application for advertised vacancies. Maintain file of resumes for review by Search Committee members. Organize search committee meetings and send correspondence when necessary.
• Arrange travel arrangements for job candidates.
• Maintain full-time and part-time faculty personnel files.
• Maintain file of check request copies and maintain files on budget lines within the academic area.
• Maintain file of student requests for Independent Study.
• Maintain file of student violations of the Academic Integrity Policy.
• Produce, distribute and file forms related to assessment.
• Prepare and distribute all information necessary for Fall Faculty Workshop.
• Maintain course syllabi and office hour cards for all faculty.
• Arrange and organize meetings as requested including coordinating schedules, reserving meeting rooms, arranging food service and notifying persons involved.
• Coordinate special events and meetings.
• Prepare for Honors Convocation, which includes but is not limited to: obtaining information on award winners from faculty members; purchasing and preparing plaques, cords, certificates, and other types of awards; preparing the Convocation program; and managing logistics on the day of the event.
• Prepare for Commencement by compiling list of graduates for program (from Registrar), sending appropriate memos to students via letter and email, helping to prepare the script (with the Office of the President), and overseeing logistics on the day of the event.
• Prepare and distribute nomination correspondence for Pilgrim Medal Awards, for Distinguished Faculty award, and for service awards.
• Prepare correspondence as necessary including applicant letters, candidate itineraries, COBRA compliance.
• Maintain employee paper and computer files.
• Prepare and distribute Faculty/Staff Directory and Telephone Extension Listing.
• Process billings for health, Flexible Spending Accounts, life and long term disability insurance.
• Assist with Spirit Day activities and other festive events.
• Assist with retirement celebrations.

• Coordinate and take minutes for Advisory Committee meetings for Business and Information Technologies, Engineering and Criminal Justice Programs.
• Enters all Employee Requisitions (contracts) for Business, Engineering and Arts & Science Programs (approximately 200 employees per semester).
• Compile electronic files of all syllabi for all classes offered on Findlay Campus.
• Communicates daily, written & verbal, among students, faculty and administration.
• Complete internal billing for catering and training events held on campus.
• Assist students with daily guidance pertaining to programs.
• Provide secretarial support (typing, filing, phones and appointments).
• Hire, train, and supervise student workers.
• Maintain databases for Advisory Committees.
• Assist with ACT testing.
• Order supplies and materials for offices.
• Organize and place all book orders for faculty each semester.
• Register faculty evaluations for all programs.

• Daily written and oral correspondence with field accountants, vendors and suppliers.
• Responsible for the processing and payment of over 100 accounts.
• Compiled million dollar check runs.
• Responsible for creating and posting hand checks for the hold company.
• Supervised three junior clerks and their accounts.

• Daily contact with GM, Ford and Chrysler plants for automotive parts.
• Completed necessary paperwork for shipments including export papers.
• Daily contact with freight and rail carriers for shipment of automotive parts.
• Assisted with payroll processing.
• Maintained salary employee vacation schedules.
• Responsible for taking minutes during suspension and disciplinary hearings for hourly employees.