Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic
TINASHE PADZARONDORA

TINASHE PADZARONDORA

Union,NJ

Summary

Qualified legal secretary with over 13 years’ experience as such. I thrive in a professional business environment and as such, I had my own column in my previous firm’s monthly digest, which is called “Tina Talks” where I highlight many of life’s quandaries in insightful and interesting ways. My greatest asset is my creativity and ability to think outside the box.

Overview

18
18
years of professional experience

Work History

LEGAL SECRETARY TO A DIRECTOR IN ONE OF SOUTH AFRICA'S BIG 5 FIRMS

Cliffe Dekker Hofmeyr Attorneys
Johannesburg, South Africa
04.2018 - 08.2024
  • Typing: Dictaphone and direct; Co-ordinating calendars, meetings (personal and professional), events, appointments, etc; Effective diary management in order to guarantee that deadlines are met as dictated by the Practice Manual of the Labour Court and that no time limits are exceeded
  • Accounts: issuing invoices on AJS and prioritizing debtors; Promptly responding to emails and ensuring that clients are satisfied, informed about the progress of their matters and have their expectations fulfilled
  • Drafting of pleadings including but not limited to notices to archive; notices to oppose; Rule 22B notices; Rule 11’s to dismiss; condonation applications; and heads of argument
  • Indexing and paginating of court files
  • Application for case numbers with the labour court
  • Physical Filing and Electronic filing on Repstor
  • Making flight and accommodation bookings in collaboration with the in-house travel agents, sometimes on short notice
  • General errands: personal and professional; Full legal function support with an in-depth knowledge of legal processes, especially review applications
  • Following up on outstanding tasks without requiring prompting
  • Offering my Director moral support in addition to administrative support.
  • Acted as liaison between clients, vendors and attorneys.
  • Processed and distributed invoices to bill clients.
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Coordinated and scheduled meetings and telephone conferences.
  • Composed and revised legal documents, letters, depositions and court documents.
  • Checked office supplies stock and placed orders to maintain levels.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Proofed documents and submitted to attorneys for review.
  • Composed and revised letters and depositions.
  • Photocopied all correspondence, documents and other printed materials.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Routed contracts, agreements and invoices through proper signature process.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Took detailed notes in meetings and disseminated information afterward.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Coordinated multiple schedules using online calendaring system.
  • Drafted or reviewed legal documents and precedents to support case preparation.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Mentored junior team members and managed employee relationships.

SALES REPRESENTATIVE

PerDM SOUTH AFRICA
04.2017 - 03.2018
  • Running face to face marketing promotions in store and at various locations
  • Managing a Team of 4 Sales Assistants
  • Ensuring that I was knowledgeable about the products we would be promoting in order to provide the best possible customer experience.

PERSONAL ASSISTANT TO ADVOCATE ISHMAEL SEMENYA SC

05.2011 - 03.2017
  • Typing of variety of legal documents including but not limited to letters; faxes; E-mails; General Correspondence; Heads of Argument; Practice Notes; Opinions and Affidavits
  • Making extensive local and international travel arrangements
  • Handling applications for foreign visas
  • Claiming voyager miles as well as setting up appointments and diary management
  • Managing an efficient filing system
  • Professional liaison with various esteemed individuals including but not limited to Judges, Advocates, Attorneys, and Speakers of Parliament among others
  • Allocation of payments from clearing account
  • Indexing and paginating of legal documents
  • Preparing VAT returns as well as any and all other administrative tasks
  • Listing the Advocate’s property portfolio consisting of 7 apartments on Airbnb and the effective management of same.

Secretary to Financial Director

Hakunamatata Function, Wedding, Conference and Health Spa Venue
Muldersdrift, Johannesburg
11.2008 - 02.2011
  • Managing Debtors and Creditors
  • Assist the HR Department to ensure that staff files were kept up to date; times were clocked in correctly and that leave forms were submitted timeously as well as any other tasks assigned to me by the HR Manager
  • Oversee the switchboard operation
  • Wages – process payroll to pay weekly staff
  • Stock control – order and check stock levels.

Conveyancing Secretary

MANDIZHA AND ASSOCIATES
01.2008 - 06.2008
  • Drafted Legal documents including but not limited to Final Deeds; Declarations by purchaser and by sellers; Agreements of sale; Power of attorney; and Pro-forma invoices
  • Ensured that all correspondence was typed correctly
  • Managed the filing system
  • Manned a four-line switchboard.

Sales Consultant

ELS PHARMACY, HATFIELD
09.2006 - 05.2007
  • Assisted pharmacist with preparing customer prescriptions
  • Stock Control – order and check stock levels
  • Provided customers with general health and family planning information
  • Assisted in drafting promotional campaigns to increase sales in the pharmacy
  • Processed cash at the point of sale and balanced end-of-day sales.

Assistant Manager

04.2015
  • Overseeing a workforce of eleven members and a nine-story structure that houses eighty-one advocates
  • Ensuring that all staff files are kept up to date as well as processing leave requests
  • Organizing meeting packs that include agendas and supporting annexures as well as minute taking
  • Ensuring that the building is well-maintained and conducting regular inspections
  • Purchasing the materials and refreshments needed for facility maintenance and coordinating with caterers and service providers for social events held at the workplace
  • General Management of the building and protection of the Shareholders’ interests
  • Any other tasks assigned to me.

Education

Legal Secretary Diploma - Legal Assistant

Intec College
Johannesburg
02-2016

City & Guilds Secretarial Diploma -

BIC Academy
01.2006

Ordinary Level – Matric Equivalent -

Queen Elizabeth High School
01.2004

Skills

  • Dictaphone Typing - 80 wpm
  • Proficiency in using the following systems: iManage
  • Filesite
  • Repstor
  • Bundledocs
  • AJS
  • And Sharepoint
  • MS Office proficient
  • Billing specialist
  • Exceptional communication skills
  • Editing and proofreading
  • Schedule Management
  • Administrative Support
  • Appointment Setting
  • Client Correspondence
  • Legal documentation and reporting
  • Litigation Support
  • Document Proofreading
  • Transcription

Affiliations

I have a passion for writing and this usually comes out in my emails and written communication. I enjoy reading books and writing has helped in increasing my vocabulary.

Timeline

LEGAL SECRETARY TO A DIRECTOR IN ONE OF SOUTH AFRICA'S BIG 5 FIRMS

Cliffe Dekker Hofmeyr Attorneys
04.2018 - 08.2024

SALES REPRESENTATIVE

PerDM SOUTH AFRICA
04.2017 - 03.2018

Assistant Manager

04.2015

PERSONAL ASSISTANT TO ADVOCATE ISHMAEL SEMENYA SC

05.2011 - 03.2017

Secretary to Financial Director

Hakunamatata Function, Wedding, Conference and Health Spa Venue
11.2008 - 02.2011

Conveyancing Secretary

MANDIZHA AND ASSOCIATES
01.2008 - 06.2008

Sales Consultant

ELS PHARMACY, HATFIELD
09.2006 - 05.2007

Legal Secretary Diploma - Legal Assistant

Intec College

City & Guilds Secretarial Diploma -

BIC Academy

Ordinary Level – Matric Equivalent -

Queen Elizabeth High School

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