Summary
Overview
Work History
Education
Skills
Custom
Timeline
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Sanaa Ahmad

Summary

Experienced Executive Assistant with demonstrated history of working with C-Level executives and providing support. Skilled in various Databases/Software, Management, HR Management, Expenses, Project Management, Contract Negotiation, and Business Travel. Strong IT background with a Bachelors Degree specialized in Computer and Information Systems Security/Information Assurance from DePaul University.

Overview

19
19
years of professional experience

Work History

Executive Assistant Contractor

Philips Healthcare
02.2024 - Current
  • Supports 4 Executive(s) and Leader(s) within Regulatory Affairs Schedule appointments, meetings, travel, small local events, organize F2F events, group events.
  • Coordinate space and office organization, maintaining data and systems. Support local personnel in organization navigating Philips applications and policies.
  • Support team onboarding set-up and activities. Agenda Management, Mail screen incoming and outgoing mail, processing, and priorities Facilitate team activities and engagement.
  • Manage and distribute departmental announcements and communications. Remain knowledgeable of corporate policies Dealing with sensitive, complex, and highly confidential information
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Used Concur to process receipts and expenses

Executive Assistant

Wipro
03.2022 - 09.2023
  • Directly Supported and worked under VP of ServiceNow, President and Global head of Oracle at Wipro, and President of SAP
  • Handled logistics, catering, agendas, social media posts, company newsletters, HR management and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Processed travel expenses and reimbursements for Senior Global head, Vice President, and President of various sectors of company
  • Wrote reports, executive summaries and newsletters.
  • Handled incoming and outgoing mail, email and faxes.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Cultivated strong relationships with vendors and partners supporting administrative operations.

Executive Assistant

Nousdata INC
01.2018 - 03.2022
  • Directly supported and President and CEO of company for their IT company, Hotels, Clubs, and companies overseas
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
  • Used QuickBooks to produce monthly invoices, reports and other deliverables
  • Project Management experience overseeing multiple accounts using agile and six stigma methodologies
  • Monitored online presence of company's brand to engage with users and strengthen customer relationships
  • Workday experience - Time tracking & Absence

Account Executive

Yelp Inc
07.2017 - 07.2019
  • Managed administrative functions, including complex calendar management with Google and Outlook
  • Pitch Book compilation to be presented to prospective clients
  • Managed pipeline of clients in a myriad of industries
  • Built expertise in marketing solutions and adapted product recommendations suit specific client needs for online advertising
  • Consulted, educated, strategized, and successfully sold Yelp advertising program through high volume sales calls
  • Utilized accumulated skill set to identify opportunities, overcome objections, and build objections, and build relationships with key decision makers to increase brand awareness
  • Master the top CRM program, Salesforce.com
  • Make high-volume of outbound sales calls to local business owners each day (60-80+) Establish lasting, mutual beneficial relationships with clients
  • Reached out to customers to assess satisfaction, discuss concerns and highlight additional offerings

Auditor

Redwood Logistics
12.2013 - 07.2017
  • Managed administrative functions, including complex calendar management with team locally and offshore in India
  • Conduct comprehensive financial audits, federal and state compliance audits, and agreed-upon procedures
  • Perform analytical procedures/analyses to detect unusual financial statement relationships
  • Perform internal control and substantive testings
  • Identify and communicate accounting and auditing matters to seniors and managers
  • Propose adjusting journal entries and discuss audit findings with clients
  • Identify and communicate accounting and auditing matters to seniors and managers
  • Prepare PBC (Provided by Client) lists and confirmation requests
  • Document audit procedures and cross reference work papers
  • Create management representation letter comments and recommendations and draft audit reports for management review
  • Coordinate entrance/exit conferences
  • Training new employees and reviewing their work
  • Supervising invoicing entry into database
  • Creating loads and new entries in database

Flight Attendant

United Airlines
04.2011 - 06.2013
  • Facilitated boarding process by greeting passengers upon arrival to aircraft and providing direction to seats
  • Drove passenger satisfaction by answering questions and providing solutions to issues arising during flights promptly
  • Inspected interior of aircraft prior to, during and after flights to make sure emergency equipment was in place
  • Served beverages and food items from refreshment cart and provided information about in-flight offerings to passengers
  • Operated in compliance with all airline and federal aviation regulations to ensure complete compliance with safety and security procedures
  • Clearly explained and demonstrated safety and emergency procedures to passengers prior to takeoff
  • Attended workshops and training's in customer service, conflict resolution tactics and safety procedures to keep abreast of all new requirements and procedures

Executive Assistant

BlueTalent Techologies Inc.
06.2005 - 04.2011
  • Worked Directly and supported President of company
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for president and executive vice president
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Supported clerical needs which including taking messages, scanning documents and routing business correspondence
  • Collaborated with senior consultant to support new projects including current ones
  • Scheduled conferences and meeting while coordinating logistics for travel and accommodations
  • Copied, logged and scanned supporting documentation and placed all information in client files

Education

Bachelor of Applied Science in Information Technology - Network Security Engineering

DePaul University
Chicago, IL

Skills

  • Senior High-level Executive Management
  • Schedule Management
  • Advanced MS Office Suite knowledge
  • Excellent Planner and Coordinator
  • Workday
  • Travel Accommodations
  • Accounting
  • Employee Training & Development
  • Strategic Planning
  • Project Management
  • Data Management
  • Staff Management
  • Event Planning
  • Expense Reporting
  • Administrative Support
  • Relationship Building
  • Contract Negotiations
  • Brand Events
  • Social Media
  • HR Management

Custom

FAA Certificate

CASA Advocate

Fluent in Urdu

Timeline

Executive Assistant Contractor

Philips Healthcare
02.2024 - Current

Executive Assistant

Wipro
03.2022 - 09.2023

Executive Assistant

Nousdata INC
01.2018 - 03.2022

Account Executive

Yelp Inc
07.2017 - 07.2019

Auditor

Redwood Logistics
12.2013 - 07.2017

Flight Attendant

United Airlines
04.2011 - 06.2013

Executive Assistant

BlueTalent Techologies Inc.
06.2005 - 04.2011

Bachelor of Applied Science in Information Technology - Network Security Engineering

DePaul University

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Sanaa Ahmad