Retha Thomas

Summary

3 years in accounts payable and general accounting. Previous experience in an ERP accounting environment is helpful.

Labor Grade:
Incumbent:
Exempt/Non-Exempt Class:
Non-Exempt
Prepared by:
Kate Saltsman
Date Prepared:10/23
Approved by:
Date Approved:
Basic Job Function:
Responsible for all accounts payable, receivables and general accounting support
Support the roles of field personnel, and office roles such as safety manager, internal project manger and general manager
Directs all call traffic and supports the overall customer support provided to the customers
Organizational Relationships:

Alabama Office

Special Skills:
Professional written and verbal communication and interpersonal skills required Proficient with word processing, spreadsheet and graphic applications, such as Microsoft Office Suite Ability to navigate company ERP system Exhibits a high level of integrity and ability to communicate with internal and external customers
Job Competencies:
Accountability/Integrity, Customer/Supplier Focus, Innovation and Continuous Improvement, Professional and Technical Skills and Knowledge, Safety Awareness, Adaptability/Flexibility, Personal Initiative, Quality/Work Standards/Details, Reliable and dependable, Self-Management, Stress Management, Teamwork and Collaboration

Accounts Payable/Receivable 50% A Keep updated list of all temp agency labor rates. B Prepares the weekly A/P check run for mailing, to include monitoring of the AP email inbox. C Resolves problems with supplier invoices. D Responsible for aged receivables list and customer follow up and reporting. E Print and mail hard copy invoices as required. F Performs requests of Accounting Generalists as needed Field Service Support 15% A Proofread and edit field reports, as needed. B Submit weekly temporary employee timesheets. C Ensures field expenses and charges are submitted in a timely manner. D Supports local field personnel as needed. Customer and Vendor Support 15% A Obtain all vendor set up information, and maintain networks. B Complete and file all customer set up documentation and networks C Enters all customers and contacts into ERP system D Build relationships with sub-vendors to obtain accurate and prompt information. Quote Entry 10% A Creates and logs all quote requests B Initial communication for new quote request, to include acknowledgement and request for additional information, as needed. C Gathers and files all RFQ documentation into quote files. Administrative 10% A Answer and direct customer phone calls and direct in order to best assist the customer’s needs. B Discuss needs with customers and take detailed notes when possible. C Assist with continuous improvement of shop record-keeping practices. D Ensures proper stock of office supplies 100%