Rei Livschitz
San Francisco,United States
Summary
Administrative Assistant with 8 years of experience in enhancing office efficiency through meticulous file organization and proficient QuickBooks management. Demonstrates exceptional problem-solving skills and a strong commitment to customer service, effectively managing accounts and optimizing financial processes. Adept at time management and interpersonal communication, ready to contribute to a dynamic and collaborative work environment.
Overview
8
8
years of professional experience
Work History
Front Desk Coordinator
Green Dentistry
11.2024 - 11.2025
- Managed patient scheduling, ensuring efficient and organized flow of appointments
- Greeted patients in a friendly and professional manner, creating a positive first impression
- Verified insurance coverage and processed insurance claims for timely reimbursement
- Answered phone calls and addressed patient inquiries with excellent customer service skills
- Maintained accurate patient records, including medical history and treatment plans
ACCOUNTING MANAGER/COLLECTIONS
Reactic Restoration
10.2023 - 10.2024
- Manage accounts receivable, implement strategic collection processes, and analyze financial data to optimize cash flow for Reactic Restoration.
- Managing excel sheets for payment reports and overdue payments lists.
- Updating Accounts frequently to distribute information to the entire team.
- ACH, Checks, E checks payments.
- Communicating with Insurance and private customers to resolve overdue payments.
OFFICE MANAGER
IDJ
08.2020 - 10.2023
- Scheduled and confirmed appointments for clients and vendors via phone & email.
- Bookkeeping, Account receivables, Account Payables, QuickBooks, Depositing checks, Corresponding with accountant.
- Managed office operations and procedures, including filing systems, mail flow and data entry.
- Managing all aspects of diamonds shipping/receiving, Weighing, Calculating carat weight as well managing orders and repairs to completion.
- Opened and distributed mail.
- Personal assisting the owner of the company with any tasks needed.
ORDER FULFILLMENT
Herco Co.
02.2018 - 02.2020
- Streamlined order fulfillment process, reducing processing time and enhancing customer satisfaction.
- Fast paced environment, Answering calls, Completing orders in timely manner.
- Shipping over 100 packages a day in the US and Abroad. Fedex labeling.
- High attention to detail necessary to complete orders accurately.
Skills
- File Organization
- Customer Service
- Time Management
- Problem Solving
- Interpersonal Skills
- Quickbooks
- Billing & Invoicing
- Reception Management
LANGUAGES
English (Native)
Spanish (Proficient)
Hebrew (Native)
Russian (Novice)
Timeline
Front Desk Coordinator
Green Dentistry
11.2024 - 11.2025
ACCOUNTING MANAGER/COLLECTIONS
Reactic Restoration
10.2023 - 10.2024
OFFICE MANAGER
IDJ
08.2020 - 10.2023
ORDER FULFILLMENT
Herco Co.
02.2018 - 02.2020