REYNA RAMIREZ
Brooklyn,NY
Summary
Proactive Human Relations major attending CUNY School of Professional Studies, bringing 9+ years of work experience. Demonstrated expertise in confidential correspondence, data entry, and meeting planning. Seeking to contribute as a Human Resources Assistant and support your company’s goals. Recognized for hard-working nature and ability to thrive in challenging environments. Strong interpersonal skills, adaptability, and work ethic drive success. Proven track record of working autonomously and quickly acquiring new skills.
Overview
9
9
years of professional experience
Work History
Administrative Assistant to the President
Rubenstein Public Relations
New York, NY
05.2024 - Current
- Composed, edited, proofread, and distributed correspondence on behalf of the President in a timely manner.
- Maintained organized filing systems both electronically and manually for the President's records.
- Researched information from internal sources or from external contacts as needed by the President.
- Managed confidential documents related to personnel issues as well as other sensitive topics requiring discretion.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Handled confidential information with discretion and integrity.
Departmental Assistant
Mount Sinai Health System
New York, NY
09.2022 - Current
- Organized and distributed office documents, such as memos, reports, invoices, and letters
- Maintained departmental records and filing systems to ensure accuracy of information
- Provided administrative support to department staff by ordering supplies and maintaining equipment
- Created spreadsheets to track data related to departmental activities
- Coordinated travel plans for department staff members
- Performed research tasks as requested by management team members
- Handled confidential materials with discretion and professionalism
- Processed payroll for over 30 employees weekly using specialized software
- Maintained accurate records of employee timecards and attendance records
Legal Liaison
RevCore Recovery Center
Brooklyn, NY
01.2018 - 09.2022
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
- Experience overseeing and directing administrative staff
- Prepare, maintain, and process a variety of confidential correspondence, records, and reports
- Schedule appointments, maintain and update appointment calendars
- Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments
- Communicate and coordinate care with outside referral sources
- Organize meetings, presentations, and company events
- Create new spreadsheets and update current spreadsheets daily
- Overall patient care coordination, including referring patients to higher level of care when needed
Administrative Assistant
Platinum Supplies
Brooklyn, NY
06.2015 - 01.2018
- Developed administrative processes to achieve organizational objectives and improve office efficiency
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials
- Tracked and submitted employee timesheets to prepare for payroll processing
- Maintained accurate department and customer records
- Responded effectively to sensitive inquiries or complaints
- Managed office duties, ordered materials, organized workspaces, answered emails and phone calls
- Oversaw office inventory and timely reordering of supplies
- Inventoried and ordered supplies to maintain consistent access to required items
Education
Bachelor of Arts - Human Relations
CUNY School of Professional Studies
New York, NY06.2026
Associate of Science - Health Administration
Kingsborough Community College
Brooklyn, NY06.2024
Skills
- Problem Solving
- Time Management
- Activity planning
- Proficient in Google Suite
- Multidisciplinary collaboration
- Calendar management
- Office Administration
- Meeting Coordination
- Data Confidentiality
- Administrative Duties
- Executive Support
- Meticulous attention to detail
- File and Record Keeping
References
References available upon request.
Languages
Spanish, Native/Bilingual
Languages
Spanish
Professional
References
References available upon request.
Timeline
Administrative Assistant to the President
Rubenstein Public Relations
05.2024 - Current
Departmental Assistant
Mount Sinai Health System
09.2022 - Current
Legal Liaison
RevCore Recovery Center
01.2018 - 09.2022
Administrative Assistant
Platinum Supplies
06.2015 - 01.2018
Bachelor of Arts - Human Relations
CUNY School of Professional Studies
Associate of Science - Health Administration
Kingsborough Community College
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