Rhea Engler
Bonita
Summary
Experienced administrative assistant with a strong background in executive support, confidential records management, and appointment scheduling. Known for clear communication, attention to detail, and reliable office administration.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Sharp HealthCare
San Diego
10.2015 - 05.2026
- Managed executive calendars, meetings, and conference rooms for leadership teams.
- Coordinated domestic and international travel logistics, including itineraries and expense reports, to support executive mobility.
- Drafted correspondence, reports, and presentations for executive review.
- Prepared meeting agendas, briefings, and follow-up notes for leadership discussions.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Performed data entry tasks in various software programs including MS Excel spreadsheets.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Organized and managed a complex calendar of appointments, meetings, and travel arrangements for the executive team.
- Organized conferences, seminars, and events for executives, enhancing engagement and collaboration opportunities.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Liaised between executives and internal/external stakeholders to streamline communication and support project initiatives.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Administrative Assistant
Sharp Health Plan
San Diego
01.2013 - 10.2015
- Prepared correspondence, forms, and documents for Sharp HealthCare administrative needs.
- Coordinated meeting rooms, agendas, and materials to support Sharp HealthCare staff operations.
- Managed patient calls, messages, and front desk communication for Sharp HealthCare teams.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Facilitated communication by answering and routing incoming calls to ensure efficient response. and directed callers to the the appropriate department or employee.
- Answered questions from customers regarding products and services offered by the company.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Handled confidential documents in an organized fashion according to established protocol.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Assisted with planning special events by arranging catering, securing venues, and ordering promotional materials to enhance event experiences.
Education
Bachelor of Arts - Business Administration
College of St. Catherine
Minneapolis, MN06-1989
Skills
- Excellent Customer Service Orientation
- Strong communication skills
- Attention to detail
- MS Office proficiency
- Problem solving
- Time management
- Confidentiality management
- Appointment scheduling
- Office administration
Timeline
Administrative Assistant
Sharp HealthCare
10.2015 - 05.2026
Administrative Assistant
Sharp Health Plan
01.2013 - 10.2015
Bachelor of Arts - Business Administration
College of St. Catherine