Rhea Ventura
Waipahu,Hawaii
Summary
Proficient Accounting Clerk highly effective at assisting with financial accounting requirements. Expertise includes compliance and administrative support. Collaborative team player and detailoriented multitasker. Ambitious Accounting Clerk with proven expertise in account reconciliation, payroll and expense tracking. Update accounts and produce reports to keep records accurate and support strategic planning. Experienced in all administrative areas and accounting management principles.
Overview
19
19
years of professional experience
Work History
Accounting Clerk
Administrative Solutions Inc
Kapolei, H.I. 96707
01.2008 - Current
- Prepared fuel inventories, monthly, quarterly, simi-annually and year-end closing statements, financial documents and invoices.
- Work with accounting management and very familiar with JP8, JP5 and Diesel fuels.
- Kept records current and accurate with efficient reconciliation discrepancies and variance resolution.
- Experience working with PAR Hawaii with account payable, coded invoices and other records to maintain organized and accurate records.
- Provided accounting assistance such as Payroll, AP, AR and expenses tracking support.
- Maintained current understanding of state and federal accounting procedures to prevent any legal or compliances issues.
- Coordinated timely payments from vendors, clients and accountholders.
- Compiled and archived signed sales agreements, clients cost confirmation, invoicing and cash receipts.
- Entered invoices into account software, updated accounts and identified aging balanced ready for collections activities.
- Compiled and reported on expense data to aid in budget planning.
- Evaluated expenses reports for accuracy and adherence to company policies.
- Processed both outgoing and incoming payments and invoices.
- Maintained process documentation for financial department operation.
- Used Mas 90, 200, Lotus 123, Sage, Work Bussines G mail account to track accounting information, resulting in significant reduction in financial discrepancies.
- Collaborated with senior staff to produce accurate, current and timely financial reports and supporting documentation.
- Generated detailed reports outlining financial metrics for use by upper management.
- Updated accounting ledger and journals with updated transaction information.
- Supported clerical and administrative needs of senior department staff.
- Analyzed documentation and standard financial statements for accuracy.
- Constructed itemized bill listing for internal accounting and office-wide distribution.
- Resolved billing discrepancies by completing detailed research and analysis and documented client rebate discounts and reserve fund records.
- Analyzed variances between budgeted expenses and actual expenses.
- Established and maintained automated and manual accounting records, post receipts and turn-ins and performed dues-ins and dues-outs accounting.
- Communicated with accounting manager about discrepancies and devised plans to reconcile financial issues.
- Managed over hundreds accounts through accurate and detailed revenue reporting.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Implemented corporate collections policy in alignment with cross-functional objectives throughout billing and account management.
- Reconciled all expenses and accounts, including company credit cards and expense accounts.
Accounting Assistant/40Hours, Weekly
Finest Food Company Inc.
Honolulu, HI 96819
02.2007 - 12.2008
- Monitored inventory levels to ensure adequate supplies are available.
- Posted financial data in Excel spreadsheets and managed inventory.
- Researched financial data and trends to coordinate monthly,quarterly and yearly budget planning.
- Monitored loans and accounts payable to confirm payments are current.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Reconciled company credit cards, expense accounts and other expenses and financial records.
- Interface with technical team members to automate processes and streamline accounts payable and recievable activities.
- Evaluated financial statements and computed ratios to determine performance of different operational.
- Maintained accuracy when reviewing and reconciling general ledger.
- Tracked employee time and attendance for payroll.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Gathered all banking transaction via statements, recorded activity in Excel format and reconciled balances.
- Coordinated budget information by assesing estimated income and expenses as well as historical budgets.
- Reviewed customer accounts to ensure accuracy of billing information and payment terms.
- Assisted with accounts receivable activities such as invoicing, collections, and deposits.
Accounting Technician
Safety Systems Hawaii
Honolulu, HI
08.2005 - 09.2007
- Reviewed and processed invoices, payments, receipts and other financial documents to ensure accuracy.
- Prepared monthly bank reconciliations and cash flow statements.
- Assisted with the preparation of annual budgets and forecasts.
- Maintained financial records, including accounts receivable and payable and general ledger.
- Monitored company expenses to ensure compliance with budget guidelines.
- Generated reports for management review using accounting software programs such as QuickBooks.
- Conducted month-end closing activities, including journal entries and account reconciliation.
- Analyzed discrepancies in financial documents and made corrections accordingly.
- Performed data entry into various computerized systems related to accounts payable and receivable functions.
- Provided support for internal and external audits by preparing requested documentation.
- Resolved customer inquiries related to billing issues or payment status updates.
- Interpreted complex financial information to provide accurate advice to management team members regarding cost savings opportunities.
- Reconciled vendor statements on a regular basis ensuring all open items are addressed promptly.
- Reviewed expense reports for accuracy prior to processing payments.
- Compiled financial reports in an organized manner for senior management review.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
- Maintained current understanding of state and federal accounting procedures to prevent legal or compliance issues.
Education
Associate of Applied Science - Computer And Information Sciences
University of The East
Manila, Philippines11-2002
Skills
- Report Preparation
- Month-End Documentation
- Expense Reports
- Collections and Invoice Processing
- Payroll Processing
- Expense Account Management
- Bookkeeping Operation
- GL Reconciliation
- Proficient in [Software]
- Financial Statement Preparation
References
- Joel Rivera - Hawaii Logistic Services (President) (808) 753-1690 Chihiro Zavas - Administrative Solution Inc. (Accounting Clerk Office Manager) (808) 330-3226 Esperanza Tani - Administrative Solution Inc. (Accounting Clerk Supervisor) (808) 306-7101 Milagros Alejandro - Administrative Solution Inc. (Information Technology) (808) 864-7062
Timeline
Accounting Clerk
Administrative Solutions Inc
01.2008 - Current
Accounting Assistant/40Hours, Weekly
Finest Food Company Inc.
02.2007 - 12.2008
Accounting Technician
Safety Systems Hawaii
08.2005 - 09.2007
Associate of Applied Science - Computer And Information Sciences
University of The East
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