ROCHELLE H. KOWALCZYK
Mondovi,WI
Summary
Seasoned administrative professional with 20+ years of expertise in program management, strategic planning, and policy development. Proven track record of enhancing departmental efficiency through process optimization and error reduction. Skilled in supervision, team building, compliance, quality assurance, and fiscal accountability standards. Seeking a challenging position to leverage these skills.
Overview
21
21
years of professional experience
Work History
Senior Payroll Specialist
Diversified Management Group Inc
01.2024 - Current
- Partnered with benefits administration team to integrate benefit deductions into the payroll system seamlessly.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Created Standard Operating Procedures within the department.
- Prepared and submitted payroll taxes and reports to regulatory agencies.
- Ensured compliance with federal and state regulations by staying current on tax laws and filing requirements.
- Implemented time-saving procedures for handling garnishments and deductions, reducing processing errors and improving efficiency.
- Collaborated with HR to maintain up-to-date employee records, facilitating accurate paycheck calculations.
- Managed payroll for over 2000 multi-state employees, ensuring timely and accurate payments.
- Initiated process improvements that led to faster turnaround times on year-end tax documents such as W-2s or 1099s for employees.
- Developed comprehensive payroll reports for management review, aiding informed decision-making processes.
- Created and implemented standard operating procedures. Including payroll modeling for annual salary increases/benefit budgeting.
Payroll Specialist
Eau Claire Area School District
12.2021 - 01.2024
- Improved benefit enrollment by automating the process to transfer enrollment information from Power Schools to Security Health Plan directly. Previously this was a manual one by one enrollment process.
- Provide excellent customer service and respond to questions from a diverse population of over 1600 employees regarding payroll and benefits.
- Wisconsin Retirement System - new hires, terminations, monthly reporting, and annual reconciliation.
- Enroll employees in health, dental, vision, and insurance benefits.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Collaborated with human resources, accounting and other departments to confirm payroll accuracy.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Led training/onboarding sessions for all staff on payroll software, benefit enrollment as well as Wisconsin Retirement.
Business Manager
School District of Independence
10.2017 - 01.2022
- Responsible for all accounting functions, A/R, A/P payroll, payroll tax filings.
- Wisconsin Department of Public Instruction reporting, including grant budgeting and reporting.
- Wisconsin Retirement System - new hires, terminations, monthly reporting, and annual reconciliation.
- Banking, bank reconciliation, audit trails and financial statements, work with banks for interest rate proposals for annual lending, transfer funds keep up to date records of borrowing.
- Compile general ledger entries on a short schedule with nearly 100% accuracy.
- Completed the Baird Budget Model to assist with referendum preparation.
- Prepared all documents and files to be reviewed and submitted to auditors.
- Created and prepared the Budget and Annual Report to DPI including Special Education and ESSA School Level Report.
- Volunteered to be a beta tester for the Department Of Public Instruction's new reporting implementation. Was the first district in the state to successfully complete the testing.
Senior Financial Specialist
University of Wisconsin Eau Claire
01.2015 - 10.2017
- Communicate complex student account information with a diverse University population.
- Manage student account transactions including tuition and scholarship payments.
- Add/remove service indicators, disperse refunds and report/resolve any discrepancies.
- Receipt departmental deposits in an accurate, timely, precise manner.
- Utilize queries and macros to process external data with meticulous attention to detail.
- Oversee student workers/approve time cards
- Interpret and implement University policies and procedures.
Administrative Coordinator
Newman Parish
08.2013 - 05.2014
- Prepared all parish communications and performed customer service. Created and prepared bulk mailings and worship aids.
- All accounting and payroll functions for the parish.
- Updated payroll processing from a manual function to QuickBooks.
- Assisted with budgeting, filed tax returns, and prepared governmental reports in compliance with strict standards, account reconciliation, and month-end functions.
- Prepare financial statements, responsible for monitoring bank accounts and tracking and transfer of funds.
Business Manager/Bookkeeper
SS Peter & Paul Parish
08.2011 - 08.2013
- Complete responsibility for all accounting and payroll functions for three parishes, school, school lunch program and a cemetery
- Budgeting and administering the hot lunch and tuition billing and applying payments to accounts.
- Tax filings, account reconciliation, and month-end functions.
- Prepare financial statements, responsible for monitoring bank accounts and tracking and transfer of funds for restoration project/s.
Business Analyst
Aerotek/United Health
11.2010 - 02.2011
- Implemented practices for account adjustments, write-offs, reverse write-offs, reapplying of misapplied payments and other duties as assigned.
Business Manager
Tri-Parish Central Office
08.2004 - 12.2010
- Responsible to conduct the business affairs of the parishes in a professional, efficient and organized manner.
- Duties included the direction and oversight of the daily administrative and business activities of the parishes. Including operations, human resources, financial administration, buildings and grounds maintenance, strategic and long-range planning, and communications in conjunction with the pastor.
- All accounting and payroll functions, including monthly, quarterly, and annual tax filings for more than 50 employees.
- Additional work history upon request.
Skills
- Team leadership
- Collaborative team development
- Process development and implementation
- Effective contract negotiation
- Clear interpersonal communication
- Supervisory Management Coursework
- Experience in human resources
- Experience with diverse populations
- Payroll, Tax Filing, Accounting
- Bank Transfers & Reconciliation
- Wisconsin Retirement System Reporting
- Familiar with State and Federal Grants
- Bank Transfers/ Bill Pay/Reconciliations
- Benefit Administration
- Ability to Prioritize and Multi-task
- Proficient troubleshooting skills
Accomplishments
- Supervisory Management I & II, through the University of Wisconsin, EC.
- Completed Supervisory Leadership through Development Associates, EC.
- Understanding Microsoft Excel I & II-Career Builder Workshops
- Accounting Principles certificate through WWTC-Independence Campus.
- Accounting Fundamentals II through UWEC Online Certificate of Completion.
Timeline
Senior Payroll Specialist
Diversified Management Group Inc
01.2024 - Current
Payroll Specialist
Eau Claire Area School District
12.2021 - 01.2024
Business Manager
School District of Independence
10.2017 - 01.2022
Senior Financial Specialist
University of Wisconsin Eau Claire
01.2015 - 10.2017
Administrative Coordinator
Newman Parish
08.2013 - 05.2014
Business Manager/Bookkeeper
SS Peter & Paul Parish
08.2011 - 08.2013
Business Analyst
Aerotek/United Health
11.2010 - 02.2011
Business Manager
Tri-Parish Central Office
08.2004 - 12.2010
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