Ria Ann Philip
Doha
Summary
Contracts management professional with accomplished experience of 11 years in cost-effective procurement of goods & services, including 6+ years in semi-government sector in Qatar overseeing contract lifecycles, ensuring compliance, and mitigating risks. Graduate Engineer holding Master’s in Business Administration and CIPS Level 3 Certification. Skilled in negotiating terms, managing vendor relationships, and facilitating contract execution. Proven ability to handle complex sourcing projects and maintain high standards in fast-paced environments. Expert communicator recognized for bringing forth value-addition, accomplishing continuous improvements and upholding compliance.
Overview
14
14
years of professional experience
1
1
Certification
Work History
SENIOR PROCUREMENT OFFICER (STRATEGIC SOURCING)
Qatar Petrochemical Company Q.P.J.S.C.
08.2023 - 07.2025
- Company Overview: A leading player in the global petrochemical industry, specializing in the production of a diverse range of petrochemical products.
- Steering of strategic sourcing activities towards establishment of robust Long Term Service Agreements, Contract Amendments and ad-hoc Purchase Orders under MRO (Maintenance, Repair and Operations) category of multiple departments such as Maintenance Planning, Engineering Services, Utilities, HSE, Turn Around etc.
- Drafting of and securing multi-level alignment and approvals for Tender Committee proposals, Bidders Lists, comprehensive Tendering Documents etc.
- Conducting thorough Commercial Evaluations and Commercial Negotiations that resulted in delivering substantial cost reductions to budget owners and the firm
- Actively supporting the successful resolution of contractual breaches and claims
- Leveraging the advanced capabilities of SAP Ariba to optimize Tendering and Contracts Management, nurturing digital transformation in procurement practices
- Vigilantly monitoring post-award contract administration activities including Bank Guarantees and Insurance policies, to mitigate financial risks
- Coordinating Refurbishment Orders for high-value repairable assets with Original Equipment Manufacturers (OEMs) and local agents to ensure timely repairs while minimizing downtime costs
- Cultivating professional relationships with internal stakeholders by leveraging excellent communication skills alongside fostering Continuous Improvement initiatives for the Department
PURCHASING OFFICER
Qatar Solar Technologies (QSTec) Q.P.S.C.
07.2018 - 07.2023
- Company Overview: The Polysilicon manufacturing initiative of Qatar, established in line with Qatar National Vision 2030’s key objectives.
- Held accountability for the source-to-pay process, efficiently addressing the material and service procurement needs of all internal departments
- Managed all materials under the purview of Material Requirements Planning (MRP) in the Plant, including consumables & spares as sole assigned Buyer
- Collated market data to support supplier selection, qualification, and performance management. Engaged local and global vendors for cost-effective procurement and optimization of end-to-end procurement lifecycle
- Monitored and streamlined procurement activities, identifying and pursuing cost-saving and cost-avoidance areas
- Recommended and guided the implementation of several initiatives to accomplish lower PO cycle time, higher PO accuracy rate etc.
- Managed & administered the department’s corporate credit card purchases
- Protected the company’s interests by negotiating commercial terms with suppliers & contractors
- Upheld compliance through aligning, advocating and practicing the implementation of approved policy and procedure with internal stakeholders
- Served effectively as Category Manager (Buyer) handling high priority, safety-critical and time-critical Categories such as MRO, Chemicals, Gases, HSE and IT Contracts
- Steered the procurement of over 85% of all material supply and ad-hoc services in the organization in terms of volume during significant part of tenure
- Played key role in SAP S/4HANA Migration project with reference to User Acceptance Testing, formulation & update of Key Data Structure (KDS) etc.
- Spearheaded as Risk Champion of Supply Chain department, leading the formulation & quarterly updating of departmental Risk Register
PROCUREMENT OFFICER (Qatar Shell GTL Contract)
Craig International for Trading in Oilfield Equipment W.L.L.
10.2015 - 03.2017
- Company Overview: Branch of the Scotland-based Craig Group & a contractor for Oil & Gas conglomerates including the world’s largest GTL plant operated by Qatar Shell GTL Limited (QSGTL).
- Responsible for handling QSGTL’s tail spend of materials in line with contractual KPIs
- Established & continually built upon local & international vendor base, fulfilling Pre-Qualification procedures in line with QSGTL policies
- Acted as the point of liaison for site based QSGTL end-users, ensured quick turnarounds on urgent & critical material requests
- Established credit payment terms with various local suppliers and authorized distributors, translating to better cash flow and lower delivery timelines
- Steered an array of supporting activities, such as Credit Card Receivables, Petty Cash ledger and timely receipt & dispatch of local vendor materials to QSGTL site.
- Facilitated quarterly QSGTL audits, that included evaluation over multiple KPIs (e.g.: On-Time Deliveries) by carrying out timely filings and submissions
- Proactively executed preventive & corrective measures to slash down any OSDRs and related KPI setbacks.
PROCUREMENT ENGINEER
Danem Oilfield and Energy Inc.
02.2013 - 05.2014
- Company Overview: Part of the Danem Group of Companies, an established EPC contractor in the MENA region
- Played a significant role in sourcing industrial hardware & spares from select USA-based OEMs for high key customers in MENA region
- Remotely coordinated procurement operations of the Houston branch with a strategic view to optimize procurement costs
- Supported with registration and pre-qualification of the USA branch on international and local clients’ Supplier Portals
PURCHASING REPRESENTATIVE
Chip 1 Exchange Electronic Components FZE
02.2011 - 11.2012
- Company Overview: A leading independent distributor of electronic components, specializing in shortage and excess management. MNC with headquarters in Germany.
- Steered the acquisition of vendor codes and establishment of long-term relationships with 150+ high key OEMs and CEMs based in India
- Co-ordinated purchasing activities with trusted vendors across the globe to mitigate time zone differences and long lead-times
Education
Post Graduate Diploma in Management - Dual Specialization in Operations Management & Human Resources Management
Institute of Management Technology – Centre for Distance Learning
01.2015
Bachelor of Technology - Electronics & Communication Engineering
College of Engineering Chengannur
01.2010
Skills
- Strategic Sourcing
- Tender Management
- Tawteen Initiatives
- Procure-to-Pay
- Supplier Relationship Management
- Negotiation
- Risk Management
- Business Communication
- Contract Administration
- Continuous Improvement
- Conflict Resolution
- Ethical procurement
- Strategic sourcing
- Category management
- Organizational skills
- Procurement process improvement
- Supplier relationship management
- Supply chain optimization
- Global procurement
- E-procurement systems
- Spend analysis
Certification
- Fundamentals of Contract and Commercial Management, from World Commerce & Contracting (formerly IACCM)
- Successfully completed (2020)
- Membership ID 109209
- Advanced Certificate in Procurement & Supply Operations (Level 3), from Chartered Institute of Procurement & Supply (CIPS).
- Successfully completed (2018)
- Training on INCOterms 2020, from International Chamber of Commerce (ICC) Qatar
- Seminar attended (2019)
- Diploma in Microsoft Excel, from Shaw Academy
- Successfully completed (2017)
- Certified Professional Contracts Manager (CPCM), from National Contracts Management Association (NCMA, USA)
- Supply Chain Procurement Certificate, from Association for Supply Chain Management (ASCM), USA.
- In Progress, targeted completion Sep 25
- ASCM ID 2130014
Languages
English
Advanced (C1)
Arabic
Beginner (A1)
Hindi
Elementary (A2)
Timeline
SENIOR PROCUREMENT OFFICER (STRATEGIC SOURCING)
Qatar Petrochemical Company Q.P.J.S.C.
08.2023 - 07.2025
PURCHASING OFFICER
Qatar Solar Technologies (QSTec) Q.P.S.C.
07.2018 - 07.2023
PROCUREMENT OFFICER (Qatar Shell GTL Contract)
Craig International for Trading in Oilfield Equipment W.L.L.
10.2015 - 03.2017
PROCUREMENT ENGINEER
Danem Oilfield and Energy Inc.
02.2013 - 05.2014
PURCHASING REPRESENTATIVE
Chip 1 Exchange Electronic Components FZE
02.2011 - 11.2012
Bachelor of Technology - Electronics & Communication Engineering
College of Engineering Chengannur
Post Graduate Diploma in Management - Dual Specialization in Operations Management & Human Resources Management
Institute of Management Technology – Centre for Distance Learning
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