Ria Ann Philip
Doha
Summary
Contracts management professional with accomplished experience of 11 years in cost-effective procurement of goods & services, including 6+ years in semi-government sector in Qatar overseeing contract lifecycles, ensuring compliance, and mitigating risks. Graduate Engineer holding Master’s in Business Administration and CIPS Level 3 Certification. Skilled in negotiating terms, managing vendor relationships, and facilitating contract execution. Proven ability to handle complex sourcing projects and maintain high standards in fast-paced environments. Expert communicator recognized for bringing forth value-addition, accomplishing continuous improvements and upholding compliance.
Overview
14
14
years of professional experience
1
1
Certification
Work History
SENIOR PROCUREMENT OFFICER (STRATEGIC SOURCING)
Qatar Petrochemical Company Q.P.J.S.C.
Mesaieed, Qatar
08.2023 - 07.2025
- Company Overview: A leading player in the global petrochemical industry, specializing in the production of a diverse range of petrochemical products.
- Steering of strategic sourcing activities towards establishment of robust Long Term Service Agreements, Contract Amendments and ad-hoc Purchase Orders under MRO (Maintenance, Repair and Operations) category of multiple departments such as Maintenance Planning, Engineering Services, Utilities, HSE, Turn Around etc.
- Drafting of and securing multi-level alignment and approvals for Tender Committee proposals, Bidders Lists, comprehensive Tendering Documents etc.
- Conducting thorough Commercial Evaluations and Commercial Negotiations that resulted in delivering substantial cost reductions to budget owners and the firm
- Actively supporting the successful resolution of contractual breaches and claims
- Leveraging the advanced capabilities of SAP Ariba to optimize Tendering and Contracts Management, nurturing digital transformation in procurement practices
- Vigilantly monitoring post-award contract administration activities including Bank Guarantees and Insurance policies, to mitigate financial risks
- Coordinating Refurbishment Orders for high-value repairable assets with Original Equipment Manufacturers (OEMs) and local agents to ensure timely repairs while minimizing downtime costs
- Cultivating professional relationships with internal stakeholders by leveraging excellent communication skills alongside fostering Continuous Improvement initiatives for the Department
PURCHASING OFFICER
Qatar Solar Technologies (QSTec) Q.P.S.C.
West Bay, Doha, Qatar
07.2018 - 07.2023
- Company Overview: The Polysilicon manufacturing initiative of Qatar, established in line with Qatar National Vision 2030’s key objectives.
- Held accountability for the source-to-pay process, efficiently addressing the material and service procurement needs of all internal departments
- Managed all materials under the purview of Material Requirements Planning (MRP) in the Plant, including consumables & spares as sole assigned Buyer
- Collated market data to support supplier selection, qualification, and performance management. Engaged local and global vendors for cost-effective procurement and optimization of end-to-end procurement lifecycle
- Monitored and streamlined procurement activities, identifying and pursuing cost-saving and cost-avoidance areas
- Recommended and guided the implementation of several initiatives to accomplish lower PO cycle time, higher PO accuracy rate etc.
- Managed & administered the department’s corporate credit card purchases
- Protected the company’s interests by negotiating commercial terms with suppliers & contractors
- Upheld compliance through aligning, advocating and practicing the implementation of approved policy and procedure with internal stakeholders
- Served effectively as Category Manager (Buyer) handling high priority, safety-critical and time-critical Categories such as MRO, Chemicals, Gases, HSE and IT Contracts
- Steered the procurement of over 85% of all material supply and ad-hoc services in the organization in terms of volume during significant part of tenure
- Played key role in SAP S/4HANA Migration project with reference to User Acceptance Testing, formulation & update of Key Data Structure (KDS) etc.
- Spearheaded as Risk Champion of Supply Chain department, leading the formulation & quarterly updating of departmental Risk Register
PROCUREMENT OFFICER (Qatar Shell GTL Contract)
Craig International for Trading in Oilfield Equipment W.L.L.
West Bay, Doha, Qatar
10.2015 - 03.2017
- Company Overview: Branch of the Scotland-based Craig Group & a contractor for Oil & Gas conglomerates including the world’s largest GTL plant operated by Qatar Shell GTL Limited (QSGTL).
- Responsible for handling QSGTL’s tail spend of materials in line with contractual KPIs
- Established & continually built upon local & international vendor base, fulfilling Pre-Qualification procedures in line with QSGTL policies
- Acted as the point of liaison for site based QSGTL end-users, ensured quick turnarounds on urgent & critical material requests
- Established credit payment terms with various local suppliers and authorized distributors, translating to better cash flow and lower delivery timelines
- Steered an array of supporting activities, such as Credit Card Receivables, Petty Cash ledger and timely receipt & dispatch of local vendor materials to QSGTL site.
- Facilitated quarterly QSGTL audits, that included evaluation over multiple KPIs (e.g.: On-Time Deliveries) by carrying out timely filings and submissions
- Proactively executed preventive & corrective measures to slash down any OSDRs and related KPI setbacks.
PROCUREMENT ENGINEER
Danem Oilfield and Energy Inc.
Back office in Qatar
02.2013 - 05.2014
- Company Overview: Part of the Danem Group of Companies, an established EPC contractor in the MENA region
- Played a significant role in sourcing industrial hardware & spares from select USA-based OEMs for high key customers in MENA region
- Remotely coordinated procurement operations of the Houston branch with a strategic view to optimize procurement costs
- Supported with registration and pre-qualification of the USA branch on international and local clients’ Supplier Portals
PURCHASING REPRESENTATIVE
Chip 1 Exchange Electronic Components FZE
Dubai Silicon Oasis, UAE
02.2011 - 11.2012
- Company Overview: A leading independent distributor of electronic components, specializing in shortage and excess management. MNC with headquarters in Germany.
- Steered the acquisition of vendor codes and establishment of long-term relationships with 150+ high key OEMs and CEMs based in India
- Co-ordinated purchasing activities with trusted vendors across the globe to mitigate time zone differences and long lead-times
Education
Post Graduate Diploma in Management - Dual Specialization in Operations Management & Human Resources Management
Institute of Management Technology – Centre for Distance Learning
01.2015
Bachelor of Technology - Electronics & Communication Engineering
College of Engineering Chengannur
01.2010
Skills
- Strategic Sourcing
- Tender Management
- Tawteen Initiatives
- Procure-to-Pay
- Supplier Relationship Management
- Negotiation
- Risk Management
- Business Communication
- Contract Administration
- Continuous Improvement
- Conflict Resolution
- Ethical procurement
- Strategic sourcing
- Category management
- Organizational skills
- Procurement process improvement
- Supplier relationship management
- Supply chain optimization
- Global procurement
- E-procurement systems
- Spend analysis
Certification
- Fundamentals of Contract and Commercial Management, from World Commerce & Contracting (formerly IACCM)
- Successfully completed (2020)
- Membership ID 109209
- Advanced Certificate in Procurement & Supply Operations (Level 3), from Chartered Institute of Procurement & Supply (CIPS).
- Successfully completed (2018)
- Training on INCOterms 2020, from International Chamber of Commerce (ICC) Qatar
- Seminar attended (2019)
- Diploma in Microsoft Excel, from Shaw Academy
- Successfully completed (2017)
- Certified Professional Contracts Manager (CPCM), from National Contracts Management Association (NCMA, USA)
- Supply Chain Procurement Certificate, from Association for Supply Chain Management (ASCM), USA.
- In Progress, targeted completion Sep 25
- ASCM ID 2130014
Languages
English
Advanced (C1)
Arabic
Beginner (A1)
Hindi
Elementary (A2)
Timeline
SENIOR PROCUREMENT OFFICER (STRATEGIC SOURCING)
Qatar Petrochemical Company Q.P.J.S.C.
08.2023 - 07.2025
PURCHASING OFFICER
Qatar Solar Technologies (QSTec) Q.P.S.C.
07.2018 - 07.2023
PROCUREMENT OFFICER (Qatar Shell GTL Contract)
Craig International for Trading in Oilfield Equipment W.L.L.
10.2015 - 03.2017
PROCUREMENT ENGINEER
Danem Oilfield and Energy Inc.
02.2013 - 05.2014
PURCHASING REPRESENTATIVE
Chip 1 Exchange Electronic Components FZE
02.2011 - 11.2012
Bachelor of Technology - Electronics & Communication Engineering
College of Engineering Chengannur
Post Graduate Diploma in Management - Dual Specialization in Operations Management & Human Resources Management
Institute of Management Technology – Centre for Distance Learning