Ricardo Ugaz
Lima,Lima, Peru
Summary
Versatile business administrator with 20+ years of experience managing finances, projects, technology, and communications for different offices within the American Embassy in Lima, Peru. Key achievements include coordinating budgets, organizing events, developing successful campaigns, and collaborating with other regional offices.
Overview
19
19
years of professional experience
Work History
Budget Manager and Admin. Assistant
U.S. Patent and Trademark Office, Lima Reg. Office
06.2019 - Current
- Manage USPTO Lima's annual budget, ensuring compliance with regulations and covering diverse expenses across multiple regions.Oversee financial procedures, maintain budgetary control, and ensure compliance with regulations to uphold financial integrity.
- Coordinate Intellectual Property training programs in collaboration with various entities, maintaining communication and aligning logistics.
- Develop and execute communication strategies to promote Intellectual Property initiatives through social media platforms, fostering collaboration and engagement among stakeholders.
- Executed financial monthly controls, procedures, systems and forecasting techniques to evaluate budget status.
- Coordinate with vendor providers for IP events in the 5 countries of the region (Andean Community and Chile). Organize the logistical and technical support for USPTO Lima events in those countries and perform general administrative and office management work.
Digital Outreach Assistant
US Embassy Lima - Public Affairs Section
11.2018 - 06.2019
- Secured funding for and spearheaded Peru's first Academy for Women Entrepreneurs (AWE) Project, collaborating with local universities and NGOs to provide business training for 100 women entrepreneurs, enabling the development of business plans and fostering successful replication.
- Managed the "Technology Applied to Education" Portfolio, focusing on modernizing institutions by providing technology tools, virtual platform training, and essential equipment, which relied on securing future funding for implementation.
- As a Grant Officer Representative, developed, executed, monitored, and closed various projects and programs through grants, fostering connections with educational, cultural, digital, and press stakeholders over a decade of experience.
- Oversaw operations, maintenance, software updates, and equipment management for "An American Space" and "V-Space," ensuring seamless functioning and showcasing American culture during on-site events.
Alumni Coordinator
US Embassy Lima, Public Affairs Office
03.2017 - 10.2018
- Oversaw diverse projects aligned with the Embassy Integrated Country Strategy, fostering collaboration with various organizations and leaving a lasting impact across multiple sectors.
- Expanded the alumni community through event organization, knowledge sharing, and project support, securing external funding and enhancing engagement.
- Facilitated networking opportunities for alumni, connecting them with key stakeholders and promoting collaboration.
- Monitored alumni achievements, maintained an updated database, and promoted State programs to enhance engagement through social media platforms.
- Coordinated high-profile alumni events, elevating the visibility of outstanding alumni and their social projects.
Audio Visual and Admin. Assistant
US Embassy Lima, Department of State
02.2013 - 03.2017
- Monitored and managed Regional English Language Office's projects and programs across multiple countries, ensuring smooth execution through resource control, reporting, and on-site support. Contributed to program planning and budgeting, enhancing overall project efficiency.
- Promoted and facilitated the American English Webinars Program, achieving top engagement rankings by collaborating with various educational organizations. Certified approximately 200 Peruvian teachers per season, showcasing excellent coordination and partnership skills.
- Coordinated and managed diverse webinars, demonstrating strong organizational and technical skills. Managed social media platforms, tracked metrics, and prepared reports, resulting in over 100 webinars in four years. Implemented new systems to improve overall efficiency and reduce administrative workload.
- Maintained updated databases of target audiences, strategic partners, and grant recipients. Handled logistics for webinar programs, including coordination with U.S.-based speakers. Managed inventory, equipment purchases, and travel logistics, ensuring proper reporting and reconciliation.
Administrative Assistant
US Embassy Lima, Public Affairs
03.2006 - 02.2013
- Expertly managed grants for projects and programs, guiding grantees through the application process and providing ongoing support. Prepared and reported on project progress, fostering successful development while maintaining compliance with DoS regulations.
- Evaluated project reports for performance and financial aspects, conducting field visits and offering guidance for project improvement. Ensured project completion by maintaining strong communication with project leaders.
- Coordinated and supported numerous projects annually, contributing to a range of programs and initiatives across various sectors. Showcased versatility and dedication by actively volunteering to assist colleagues in office activities.
Education
Bachellor - Business Administration
Universidad De Piura
Lima05.2013
Skills
- Financial analysis and reporting
- Budget Planning
- Operations Management
- Great interest in innovation
- Believer in the power of teamwork
- Solid commitment to constant training
- Project management experience
Languages
English
Full Professional
Spanish
Native or Bilingual
French
Limited Working
Timeline
Budget Manager and Admin. Assistant
U.S. Patent and Trademark Office, Lima Reg. Office
06.2019 - Current
Digital Outreach Assistant
US Embassy Lima - Public Affairs Section
11.2018 - 06.2019
Alumni Coordinator
US Embassy Lima, Public Affairs Office
03.2017 - 10.2018
Audio Visual and Admin. Assistant
US Embassy Lima, Department of State
02.2013 - 03.2017
Administrative Assistant
US Embassy Lima, Public Affairs
03.2006 - 02.2013
Bachellor - Business Administration
Universidad De Piura
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