Richard Kibiloski
Denver,CO
Summary
Organized Administrative Specialist bringing excellent communication skills and a proactive nature, with a proven history of performing with integrity and efficiency. Committed to optimizing administrative resources to meet business objectives and leveraging strengths to maximize team performance. Offering over 4 years of experience in leadership and administrative support roles. Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations efficiently and gracefully. Excellent communication and relationship-building skills with proficiency in Microsoft Word and Powerpoint.
Overview
7
7
years of professional experience
Work History
Administrative Specialist
United States Marine Corps
11.2021 - Current
- Developed and maintained filing systems for both paper and electronic records.
- Compiled data from various sources to create detailed reports for management.
- Performed data entry tasks in an accurate and timely manner.
- Organized travel arrangements for staff members as needed.
- Coordinated events such as conferences, workshops, seminars.
- Handled confidential documents in a secure manner while ensuring privacy regulations were met.
- Answered and routed telephone calls and took messages.
- Strengthened traceability by developing organization systems for contracts, records, reports and agendas.
- Answered phone calls, provided information and connected callers to appropriate personnel.
- Prepared agendas and took notes at meetings to archive proceedings.
- Calculated and processed payroll, monthly billing and invoices for large corporate accounts.
- Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
Administrative Clerk
United States Marine Corps
09.2019 - 11.2021
- Answered telephones, directed calls and took messages.
- Produced and distributed memos, newsletters and other forms of communication.
- Coordinated arrangements for ground transportation, flight reservations and lodging.
- Collaborated with management staff in meetings, took meticulous notes and distributed minutes to attendees.
- Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
- Wrote email messages, memos and business letters for management and proofread documentation to provide error-free correspondence.
- Monitored logs and work records to track and manage reports, inventory and supplies.
- Performed office automation duties using email, desktop publishing and spreadsheets.
- Answered phone to take messages or redirect calls to colleagues.
- Maintained records and personnel files to drive administration and office support.
- Generated monthly performance reports based on organizational objectives.
- Provided administrative support to the executive team.
- Resolved customer complaints in a timely manner.
- Delivered messages and ran errands.
- Inventoried and ordered materials, supplies and services.
- Entered data into system and updated customer contacts with information to keep records current.
Lifeguard
YMCA Fun
08.2017 - 05.2019
- Conducted daily pool maintenance, including testing and adjusting chemical levels.
- Monitored swimmers to ensure safety in the pool area.
- Performed emergency rescues when necessary.
- Provided assistance to swimmers of varying skill levels.
- Enforced all safety regulations and posted rules for patrons.
- Performed regular cleaning and maintenance of pool equipment.
- Assisted with swim lessons for guests and members of the facility.
- Maintained accurate records of incident reports, pool chemicals, and patron counts.
- Inspected rescue tubes and buoys regularly to ensure they are in good condition.
- Provided first aid care to injured patrons before paramedics arrived on scene.
- Prepared detailed incident reports following accidents or other incidents.
- Observed swimmers from elevated chairs while scanning the entire pool deck.
- Maintained constant surveillance of patrons in the swimming area at all times.
- Educated patrons about safe swimming practices through public announcements.
- Watched over swimmers to respond quickly to distress situations.
- Maintained neat and clean pool area and clean water.
- Cautioned swimmers regarding unsafe practices and safety hazards.
- Patrolled to identify anyone needing assistance and offered immediate care.
- Logged chemical readings to keep pool water at safe levels and avoid potential illness among patrons.
- Cleaned, brushed and vacuumed pool to keep clean.
- Administered first aid and CPR in response to life-threatening situations.
- Monitored behaviors for safety violations and took steps to prevent further violations.
Education
Some College (No Degree) -
Tarrant County College District
Fort Worth, TXBusiness Economics
University of Colorado At Boulder
Boulder, CO05.2027
High School Diploma -
Arlington High School
Arlington, TX06.2018
Skills
- Office Record Management
- Meeting Planning
- Travel Coordination
- Event Coordination
- Payroll and Benefits Administration
- Document Management
- Travel Arrangement Scheduling
- Confidential Document Control
- Activity Reporting
- Proficient in [Microsoft Word/Excel]
- Recruiting
- Scheduling
- Business Correspondence
- Calendar Maintenance and Docketing
- Verbal Communication
Timeline
Administrative Specialist
United States Marine Corps
11.2021 - Current
Administrative Clerk
United States Marine Corps
09.2019 - 11.2021
Lifeguard
YMCA Fun
08.2017 - 05.2019
Some College (No Degree) -
Tarrant County College District
Business Economics
University of Colorado At Boulder
High School Diploma -
Arlington High School
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