Rick Ramirez
Administrative Assistant/ Legal Assistant
Elk Grove,CA
Summary
Enthusiastic Executive Administrative Assistant, successful at managing multiple priorities with a positive attitude. Proven track record. Willingness to take on added responsibilities to meet team goals. Excellent technical and organizational skills, dedicated and reliable. Anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective developments. Resourceful and experienced, excellent customer service and conflict management skills in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional.
Overview
27
27
years of professional experience
Work History
Administrative Assistant/Legal Assistant
Donahue Davies
Folsom, CA
12.1996 - Current
- Managed cases and client records of clients, observing confidentiality, and extreme discretion.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Screened phone calls to effectively handle less important inquiries.
- Conducted research into legal issues, compiling information and preparing summaries.
- Scheduled, calendered and coordinated meetings between legal partners and clients.
- Prepared and managed attorney travel itineraries to optimize scheduling.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Generated correspondence and other legal documents for review by attorneys.
- Prepared drafts of forms, letters and agreements for attorney's use.
- Processed expense reimbursements and updated Juris accounts with current information.
- Managed administrative needs such as opening and closing files, scanning, e-mailing and faxing documents.
- Scheduled medical appointments, court appearances, and in- house and Zoom depositions.
- Completed electronic filings, initiated billing statements, and managed firm administrative matters.
- Worked alongside managing partners, associates, and paralegals on complex cases.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Responded to client inquiries to provide accurate legal advice and offer assistance.
- Answered multi-line Norstar telephone system, and greeting new clients.
- Improved customer satisfaction through application of superior conflict resolution and problem-solving skills.
- Organized and updated directory, records and other information resources.
- Coordinated office events, seminars and meetings for staff.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews.
- Managed and motivated 26 employees to be productive and engaged in work.
- Prepared and drafted correspondence and legal forms to maintain smooth communications.
- Prepared drafts of forms, letters and agreements for legal staff.
- Attended court hearings and depositions to take notes and document proceedings.
- Transcribed legal documents and phone conversations.
- Managed law library and supply room
Education
Administrative Assistance And Secretarial Science
08.1994 -
Skills
Litigation support
Scheduling/Planning
Case management
Administrative support
Billing Statements
Task Prioritization
Exceptional telephone etiquette
Legal compliance
Payroll Processing
Correspondence
Document filing
Organizational Efficiency
Legal Research
Relationship building
Document preparation
Coaching and mentoring
Verbal and written communication
Timeline
Administrative Assistant/Legal Assistant - Donahue Davies
12.1996 - Current
Sacramento State - , Administrative Assistance And Secretarial Science
08.1994 -