RIFFA SIGMAN
Pasadena,CA
Summary
Accomplished Administration Assistant with experience in assisted emergency response and development.
Skilled at communication and service, I have worked with many Non-Government Organizations, United Nations agencies and Government of Indonesia.
Overview
13
13
years of professional experience
Work History
Project Administrator
UNESCO
Jakarta, Indonesia
06.2016 - 06.2018
- Developed and maintained positive relationships with clients and other stakeholders.
- Reduced project completion times by effectively coordinating resources, schedules, and team members.
- Managed budgets for project.
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Negotiated contracts with vendors, securing favorable terms to optimize project outcomes.
- Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
- Established strong relationships with internal departments such as finance and procurement for smooth collaboration in meeting project requirements.
- Efficiently managed incoming requests from stakeholders by prioritizing tasks based on urgency and relevance.
- Identified and eliminated safety risks through additional training.
Admin Officer
Tetra Tech ES, Inc.
Jakarta, Indonesia
11.2015 - 05.2016
- Update events and meeting schedules of the projects.
- Organized workshops and seminars.
- Arranged travel and accommodation for field trips.
- Enhanced communication between team members by organizing regular meetings.
- Managed budgets effectively, prioritizing resource allocation for maximum impact on departmental goals.
- Established effective relationships with key stakeholders both internally and externally.
- Negotiated contracts with vendors optimally, securing best deals for the organization while maintaining excellent working relationships.
- Attended personnel meetings and training sessions to improve skills and learn new policies and procedures.
Project Officer
IndII Program funded by Australian Government
Jakarta, Indonesia
12.2011 - 12.2014
- Worked closely with Ministry of Transportation of Indonesia.
- Arranged field trip for staff.
- Filed all project documents in appropriate databases to maintain records accuracy.
- Assisted in budget management for projects.
- Maintained effective communication with project team members.
- Provided administrative support to Project Officers.
- Coordinated meetings, workshops, and training sessions as part of ongoing project initiatives.
Project Officer
International Organization for Migration (IOM)
Aceh, Indonesia
12.2008 - 12.2009
- Conducted regular coordination meetings with local authorities.
- Coordinated with UNHCR on progress and relocation of Rohingyan status.
- Provided basic needs for migrants.
- Prepared weekly budget estimations and report to supervisor.
- Collected, analyzed and reported information on migration flows.
- Provided support and advice to local authorities in areas related to identification and handling of irregular migration.
- Managed budgets effectively, prioritizing resource allocation for maximum impact on departmental goals.
- Coordinated cross-functional teams to address complex issues, leading to more efficient problem-solving processes.
Project Assistant
Food And Agriculture Organization Of The United Nations
Aceh, Indonesia
04.2008 - 10.2008
- Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
- Improved project efficiency by streamlining processes and implementing time-saving strategies.
- Contributed to successful project outcomes by providing comprehensive administrative support to the team.
- Enhanced team communication by organizing and maintaining accurate documentation of meeting notes, action items, and followups.
- Coordinated with other UN agencies admin/secretary for UN activities/agendas
Admin and HR Officer
World Vision International
Aceh, Indonesia
09.2005 - 09.2007
- Enhanced office culture by organizing team-building events and professional development opportunities.
- Assisted the verbal and document translations in both English and Indonesian.
- Arranged travel and accommodation for staff’sfield trip.
- Prepared monthly budget estimation for office operational needs.
- Managed employee relations issues with tact, conducting investigations and providing guidance to managers for resolution.
- Researching vendors, negotiating contracts, and assisting employees with enrollment.
- Maintained human resources information system and kept employee files up to date and accurate.
- Reviewed human resources paperwork for accuracy and completeness.
Education
BA in English Literature -
Universitas Negeri Medan, Indonesia
04.2005
Skills
- Supply Ordering
- Scheduling appointments
- Social media management
- Report Preparation
- Meeting Scheduling
- Expense Reporting
Languages
Indonesian
Native or Bilingual
English
Full Professional
Italian
Elementary
Timeline
Project Administrator
UNESCO
06.2016 - 06.2018
Admin Officer
Tetra Tech ES, Inc.
11.2015 - 05.2016
Project Officer
IndII Program funded by Australian Government
12.2011 - 12.2014
Project Officer
International Organization for Migration (IOM)
12.2008 - 12.2009
Project Assistant
Food And Agriculture Organization Of The United Nations
04.2008 - 10.2008
Admin and HR Officer
World Vision International
09.2005 - 09.2007
BA in English Literature -
Universitas Negeri Medan, Indonesia