Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

RIFFA SIGMAN

Pasadena,CA

Summary

Accomplished Administration Assistant with experience in assisted emergency response and development.

Skilled at communication and service, I have worked with many Non-Government Organizations, United Nations agencies and Government of Indonesia.

Overview

13
13
years of professional experience

Work History

Project Administrator

UNESCO
06.2016 - 06.2018
  • Developed and maintained positive relationships with clients and other stakeholders.
  • Reduced project completion times by effectively coordinating resources, schedules, and team members.
  • Managed budgets for project.
  • Organized critical documentation for easy access and retrieval, increasing team productivity.
  • Negotiated contracts with vendors, securing favorable terms to optimize project outcomes.
  • Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
  • Established strong relationships with internal departments such as finance and procurement for smooth collaboration in meeting project requirements.
  • Efficiently managed incoming requests from stakeholders by prioritizing tasks based on urgency and relevance.
  • Identified and eliminated safety risks through additional training.

Admin Officer

Tetra Tech ES, Inc.
11.2015 - 05.2016
  • Update events and meeting schedules of the projects.
  • Organized workshops and seminars.
  • Arranged travel and accommodation for field trips.
  • Enhanced communication between team members by organizing regular meetings.
  • Managed budgets effectively, prioritizing resource allocation for maximum impact on departmental goals.
  • Established effective relationships with key stakeholders both internally and externally.
  • Negotiated contracts with vendors optimally, securing best deals for the organization while maintaining excellent working relationships.
  • Attended personnel meetings and training sessions to improve skills and learn new policies and procedures.

Project Officer

IndII Program funded by Australian Government
12.2011 - 12.2014
  • Worked closely with Ministry of Transportation of Indonesia.
  • Arranged field trip for staff.
  • Filed all project documents in appropriate databases to maintain records accuracy.
  • Assisted in budget management for projects.
  • Maintained effective communication with project team members.
  • Provided administrative support to Project Officers.
  • Coordinated meetings, workshops, and training sessions as part of ongoing project initiatives.

Project Officer

International Organization for Migration (IOM)
12.2008 - 12.2009
  • Conducted regular coordination meetings with local authorities.
  • Coordinated with UNHCR on progress and relocation of Rohingyan status.
  • Provided basic needs for migrants.
  • Prepared weekly budget estimations and report to supervisor.
  • Collected, analyzed and reported information on migration flows.
  • Provided support and advice to local authorities in areas related to identification and handling of irregular migration.
  • Managed budgets effectively, prioritizing resource allocation for maximum impact on departmental goals.
  • Coordinated cross-functional teams to address complex issues, leading to more efficient problem-solving processes.

Project Assistant

Food And Agriculture Organization Of The United Nations
04.2008 - 10.2008
  • Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
  • Improved project efficiency by streamlining processes and implementing time-saving strategies.
  • Contributed to successful project outcomes by providing comprehensive administrative support to the team.
  • Enhanced team communication by organizing and maintaining accurate documentation of meeting notes, action items, and followups.
  • Coordinated with other UN agencies admin/secretary for UN activities/agendas

Admin and HR Officer

World Vision International
09.2005 - 09.2007
  • Enhanced office culture by organizing team-building events and professional development opportunities.
  • Assisted the verbal and document translations in both English and Indonesian.
  • Arranged travel and accommodation for staff’sfield trip.
  • Prepared monthly budget estimation for office operational needs.
  • Managed employee relations issues with tact, conducting investigations and providing guidance to managers for resolution.
  • Researching vendors, negotiating contracts, and assisting employees with enrollment.
  • Maintained human resources information system and kept employee files up to date and accurate.
  • Reviewed human resources paperwork for accuracy and completeness.

Education

BA in English Literature -

Universitas Negeri Medan, Indonesia
04.2005

Skills

  • Supply Ordering
  • Scheduling appointments
  • Social media management
  • Report Preparation
  • Meeting Scheduling
  • Expense Reporting

Languages

Indonesian
Native or Bilingual
English
Full Professional
Italian
Elementary

Timeline

Project Administrator

UNESCO
06.2016 - 06.2018

Admin Officer

Tetra Tech ES, Inc.
11.2015 - 05.2016

Project Officer

IndII Program funded by Australian Government
12.2011 - 12.2014

Project Officer

International Organization for Migration (IOM)
12.2008 - 12.2009

Project Assistant

Food And Agriculture Organization Of The United Nations
04.2008 - 10.2008

Admin and HR Officer

World Vision International
09.2005 - 09.2007

BA in English Literature -

Universitas Negeri Medan, Indonesia
RIFFA SIGMAN