Samantha Wright
Jupiter,FL
Summary
Highly organized and detail-oriented Sr. Executive Administrative professional with 25+ years of experience supplying thorough and comprehensive administrative and personal assistance to HNWI / C Suite executives with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Enthusiastic and eager to achieve success through hard work, attention to detail and excellent organizational skills. Multi-task expert, loyal, reliable.
Overview
34
34
years of professional experience
Work History
Sr. Executive & Personal Assistant
The Cline Group / Cline Family Trust
Palm Beach Gardens, Florida
10.2011 - 01.2020
- Management of complex calendar scheduling for HNWI / C Suite executives.
- Experienced in frequently changing travel arrangements for foreign / domestic travel, coordinating comprehensive pre-planning of trips. Arranging appropriate travel documents for international travel.
- Multi-line phone system with "gatekeeping and liaison" responsibilities.
- Interaction with vendors/contractors/service providers to direct activities and communicate instructions for business and personal.
- Confidential/discreet assistance with personal errands.
- Orchestrating successful conferences with logistics, catering and agendas, including associated travel for all speakers and attendees, reserving facilities and support services.
- Contributed to smooth operations by planning and organizing meetings, luncheons, dinners, conference calls, etc.
- Responded to emails and other correspondence to facilitate communication and enhance personal and business processes.
- Liaised with key accounts to deliver targeted administrative support, including estate, household and property management.
- Handled confidential/sensitive situations in a professional matter.
- Kept detailed track of household and maintenance inventory and schedules.
- Visited residential properties and prepared homes for clients' arrival.
Executive Administrative Assistant
Sanford Golf Design
Jupiter, Florida
05.1986 - 10.2011
- Handling all scheduling for President/COE's calendar, domestic and international travel, and prepared meeting agenda and materials.
- Responding to emails and other correspondence to facilitate communication and enhance business processes.
- Working with government agencies to procure and fulfill complex requirements for RFP submissions in attempts to gain new projects.
- Complete property management for CEO of personal rental properties as well as building management for office building location
- Interacting with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Promoting productivity by keeping supplies organized and well-stocked.
- Carefully transcribed phone messages and relayed to appropriate personnel within office.
- Transcribing voice recordings of CEO for project walk-thru punch lists for implementation of project / construction revisions
- Using QuickBooks to produce monthly invoices, reports and other deliverables/project invoicing/CEO reimbursement request and expense reports
- Managing external contacts for CEO and kept track of periodic communication needed for priority contacts.
Education
High School Diploma -
North Shore High School
West Palm Beach, FLSkills
- Excellent HNWI / C Suite professional and personal support
- Travel planning and calendar management
- Expense reports and reimbursements
- Experienced event planner and coordinator
- Outlook/Excel/Powerpoint/Mac/Apple
- Multi-line phone proficiency
- Extremely organized
- Marketing brochures and presentations
- Personal errands for HNWI / C Suite Executives
- Document and correspondence proofreading/ editing
- Reference research
- Technologically savvy
- Professional, mature and discreet
- Articulate and well-spoken
Cover Letter
Please accept this included cover letter as an expression of my interest in the Executive Administrative Assistant position. I am a highly motivated and progress-focused individual with a long-standing background of excellent administrative and personal assistance to HNWI and C Suite executives. My attached resume outlines all that I could offer your organization.
If your goal is to hire an experienced Executive Administrative Assistant I am the right fit for the position. Throughout the course of my career, I have perfected my comprehensive administrative and personal assistant abilities and become a capable and consistent problem-solver skilled at prioritizing and managing HNWI / C Suite level executives with great proficiency.
Please take a moment to review my attached resume and credentials. I would greatly appreciate the opportunity to speak with you regarding my candidacy and will be happy to provide greater detail about my skills and experience during an interview. Please call me at your earliest convenience. Thank you in advance for your consideration.
Timeline
Sr. Executive & Personal Assistant
The Cline Group / Cline Family Trust
10.2011 - 01.2020
Executive Administrative Assistant
Sanford Golf Design
05.1986 - 10.2011
High School Diploma -
North Shore High School
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