Rima Mukherjee
Executive Assistant
Ashburn,VA
Summary
Executive Assistant with 6+ years of experience, skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
16
16
years of professional experience
6
6
years of post-secondary education
Work History
Executive Assistant
Cornerstone Research
04.2024 - Current
- Provided high-level administrative support to five C-Level executives, streamlining daily operations.
- Managed complex calendars, tracked cases, and coordinated domestic and international travel arrangements, ensuring seamless workflow.
- Streamlined administrative support for firm committees, contributing to increased productivity.
- Implemented quality assurance measures for billing processes, resulting in improved accuracy.
- Proficient in industry-standard software and skilled in creating professional presentations.
- Actively participated in firm initiatives, including recruiting and marketing, contributing to firm growth and client satisfaction.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant
Summit Medical
04.2022 - 07.2022
- Supervised variety of executive management duties designed to meet internal requirement in supporting Vice President and CEO
- Managed calendar of appointments, arrange meetings, composed and prepared confidential correspondence
- Answered and screened telephone calls (20+ daily) in courteous manner, while taking messages with high degree of accuracy
- Ensured follow-through of discussed items in BOD/ Executive/Leadership meetings with updates being incorporated into reports
- Organized 5+ monthly meetings, including scheduling, preparing facility and organizing materials in binders for attendees
- Acted as front line in dealing with public relations, boosting organization's credibility
- Handled all domestic and international travel arrangements, cutting company travel expenses by 12%
- Reviewed and approved invoices and expense reports for Executive Team
- Oversaw office inventory activities, including ordering, requisitions, stocking and shipment receiving
Team Leader
TARGET Corporation
09.2018 - 08.2020
- Served as dedicated resource for Store Director, providing day to day assistance, including calendar management, answering phones and arranging meetings with company leaders
- Assisted administrative department to hire and train new recruits
- Managed expense reports and pay bills on timely manner
- Effectively identified and solved internal problems related to administrative department
- Managed full recruitment cycle for 30+ new employees ensuring fully-staffed store
- Worked on business promotion and event management in association with Executive Team Lead
- Designed and evaluated store marketing plans to improve sales and branding
Senior Administrative Assistant
Infocom Network Limited
01.2011 - 12.2012
- Provided executive-level support to administrative and HR team
- Supervised regional procurement activities, employee wellness programs, and customer relations
- Served as sole point-of-contact for staff, regional leadership, central HR and marketing teams
- Communicated new policies and procedures to executive management
- Involved in hiring and training new candidates
- Managed over 50 clients per day responding to their queries through emails and phone calls
- Delivered top-notch administrative support to office staff promoting excellence in office operations
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity
- Acted as backup for other employees by providing support and adapting to requirements of department
- Drafted documents in company-directed formats and fonts accurately and consistently
Public Relation and Administration
MPS Group of Companies
11.2008 - 01.2011
- Reported to CEO on regular basis on company branding and promotional updates
- Conceptualized and designed websites and newsletters for prospective vendors
- Assisted in writing and development of presentations, speeches and memos
- Conducted research on market- and public opinion related to company's performance
- Worked with department heads and HR team to assist with new employee on-boarding procedures
- Led quarterly networking events for high-net-worth customers leading to 4.8% new business revenue and 9.2% annual growth
- Acted as team leader in group projects, delegating tasks and providing feedback
Education
M.A - Mass Communication
Sikkim Manipal University
01.2008 - 05.2010
B. A. - English
University of Calcutta
01.2005 - 05.2008
Skills
- Executive Calendar Management
- Employee Hiring & Training
- Communication skills
- Client Relationship Management
- Phone Etiquette
- Creative Problem Solving
- Flexibility and efficiency
- Filing and data archiving
- Business writing
- Expense reporting
- Office administration
- Travel accommodations
- Conference planning
- Report analysis
- Proofreading
- Staff Management
- Performance improvement
- Mail handling
- Project planning
- Advanced MS Office Suite
- Adobe
- Google Workspace
- Outlook
- Dropbox
Timeline
Executive Assistant
Cornerstone Research
04.2024 - Current
Executive Assistant
Summit Medical
04.2022 - 07.2022
Team Leader
TARGET Corporation
09.2018 - 08.2020
Senior Administrative Assistant
Infocom Network Limited
01.2011 - 12.2012
Public Relation and Administration
MPS Group of Companies
11.2008 - 01.2011
M.A - Mass Communication
Sikkim Manipal University
01.2008 - 05.2010
B. A. - English
University of Calcutta
01.2005 - 05.2008
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