Summary
Overview
Work History
Education
Skills
References
Certification
Timeline
Generic

Rima Patel

Monroe Twp,NJ

Summary

Knowledgeable Payroll Officer adept at overseeing payroll, documentation and reporting functions. Managed payroll activities for Number employees in fast-paced environment and consistently completed payroll runs without delays. High-level technical skills and attention to detail leading to optimum outcomes.

Overview

25
25
years of professional experience
1
1
Certification

Work History

Payroll Manager/Human Resources Consultant

Dugans Grove LLC/Edison Adult Day Care/QM LLC
08.2023 - Current
  • Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
  • Coordinated new hire and termination processes to facilitate smooth operations.
  • Responded to employee inquiries to provide assistance with payroll-related questions.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Calculated deductions and processed payroll for employees.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Reviewed time records for 80 employees to verify accuracy of information.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Provided expert advice on complex pay-related matters such as overtime calculations, garnishments, bonuses, or deductions to both employees and managers alike.
  • Processed payroll garnishments such as tax liens and child support.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Resolved payroll discrepancies quickly and successfully.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
  • Created new hire and termination documents for payroll.
  • Maintained strict confidentiality of all payroll information and records.
  • Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
  • Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
  • Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
  • Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
  • Collaborated with human resources, adcounting and other departments to confirm payroll accuracy.
  • Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
  • Ensured compliance with federal, state, and local tax regulations through meticulous record-keeping and accurate reporting.
  • Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
  • Developed and implemented new payroll policies and procedures according to changing laws and regulations.
  • Implemented direct deposit options for employees, increasing convenience and improving overall satisfaction levels.
  • Coordinated annual open enrollment process for employee benefits, ensuring seamless integration into the payroll system.
  • Streamlined payroll processing by implementing an automated timekeeping system.
  • Oversaw the transition to a new payroll software platform, minimizing downtime during implementation phase.
  • Proactively identified opportunities for process improvement and implemented changes to enhance overall efficiency within the payroll function.
  • Stayed current on industry trends by attending training sessions and conferences to maintain proficiency in payroll systems and regulations.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Calculated wages, deductions and bonuses in accordance with company policies.
  • Tracked employee vacation, sick and personal time.
  • Processed timecards and payroll data for team of employees.
  • Generated reports to track employee time and attendance.

Payroll Manager/HR Generalist II

NYK Group Americas Inc.
02.2005 - 05.2023
  • Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
  • Coordinated new hire and termination processes to facilitate smooth operations.
  • Responded to employee inquiries to provide assistance with payroll-related questions.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Calculated deductions and processed payroll for employees.
  • Offered payroll-related subject matter expertise to management and employees of 5 different group companies to resolve payroll discrepancies.
  • Reviewed time records for more than 250 employees to verify accuracy of information.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Created a yearly estimated budget for Payroll costs, Pension and 401k
  • Processed year end W-2 for all employees and work with an outside vendor to create and file the ACA forms for the company
  • Ensured timely updates on payroll and benefits audits on a semi-annual basis
  • Worked with external auditors to complete the year end Pension audit and finalize the timely deposit of pension payments in the employee accounts
  • Conducted the Non-Discrimination testing for all the group companies and ensured the timely filing of the reports before the fiscal year end
  • Collaborated with HR and Finance departments for seamless integration of new hires into the payroll system.
  • Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
  • Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
  • Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
  • Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
  • Provided expert advice on complex pay-related matters such as overtime calculations, garnishments, bonuses, or deductions to both employees and managers alike.
  • Processed payroll garnishments such as tax liens and child support.
  • Developed and implemented payroll procedures and policies to determine compliance with regulations.
  • Reduced errors in payroll data entry by implementing automated systems and providing thorough training to staff members.
  • Streamlined timekeeping procedures through the implementation of an automated system that accurately tracked employee hours worked for more efficient payroll processing.
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
  • Partnered with IT professionals to develop custom software solutions tailored specifically for company''s unique payroll needs.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Spearheaded efforts to reconcile historical payroll discrepancies, resulting in improved relationships with affected employees and restored trust in the system.
  • Successfully transitioned from a manual to an electronic payment system for direct deposit enrollments, reducing paper waste within the organization.
  • Mentored junior team members, helping them develop the skills necessary for career advancement within the payroll field.
  • Orchestrated and deployed online employee timekeeping program to improve measurements of overtime and employee work hours.
  • Assisted in budget planning by providing accurate forecasts of personnel costs for the upcoming fiscal year.
  • Developed and maintained relationships with outside vendors to acquire mutually beneficial contracts.
  • Integrated newly acquired companies into existing payroll systems while ensuring full compliance with relevant tax laws.
  • Developed comprehensive reports for management detailing payroll expenses, trends, and projections.
  • Conducted annual salary reviews to ensure fair compensation across the organization based on market trends and internal benchmarks.
  • Implemented cost-saving measures within the department while maintaining high levels of service quality and accuracy in payroll processing.
  • Actively participated in industry conferences and seminars to stay up-to-date on best practices and emerging trends within payroll management.
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
  • Established internal audit procedures to validate and improve accuracy of financial reporting.
  • Collaborated with Sr. HR Manager to implement new payroll software and timekeeping system along with some special projects like enhancing the performance review system and exception balance receding software to improvise the cross functionality between HR and payroll
  • Analyzed business processes to identify cost savings and operational efficiencies.
  • Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
  • Complied with established internal controls and policies.

Senior Administrative Assistant

HOLLYWOOD CASINO
06.2002 - 11.2004
  • Assisted the Director of Casino Operations and the Shift Manager with major marketing events like organizing shows, tournaments and cash giveaways
  • Reported the Vice President with cast member’s termination on a monthly basis along with the updated number of remaining staff
  • Maintained daily, weekly and monthly reports of the Casino Games staffing needs in accordance with our customer retention ratio
  • Responsible for staff scheduling and keeping track of monthly customer ratios
  • Responsible for updating and verifying payroll hours through the Time Saver software to ensure accuracy in the bi weekly payroll completion
  • Assisted all cast members with human resource issues like grievances, FMLA, worker’s compensation and leave of absences
  • Maintained sick and paid time off balances for the employees
  • Completed correspondence, documents, memos, purchase requisition forms for director’s approval and signature
  • Initiated orders for computer equipment and office supplies for the entire department
  • Responsible for the filing of cast members personnel and counseling files
  • Maintained an electronic database of cast member’s job performance, seniority, FMLA and Paid Time off hours.

Marketing Trainee

CORE HEALTHCARE
05.1999 - 03.2001
  • Worked as a Marketing Trainee as a part of college internship
  • Responsible for completing a feasibility report for a corrugated box manufacturing plant in India
  • Completed the feasibility report by interviewing the corrugated box manufacturers and customers
  • Report included an analysis of the market of corrugated boxes in India and in-depth study of the marketing aspects of the new industry
  • It also included the analysis of communication and promotion strategies relevant to the box manufacturing industry
  • The project encompassed of responsibilities for channel/logistic operations, direct and indirect customer handling, product promotions, achievement of sales target and competitor activity monitoring.

Education

HIGH SCHOOL DIPLOMA -

DOWNERS GROVE SOUTH HIGH SCHOOL

BACHELORS IN BUSINESS ADMINISTRATION - Marketing

K. S. SCHOOL OF BUSINESS MANAGEMENT

COLLEGE OF DUPAGE

Skills

  • Diversified experience in Payroll and Human Resources
  • Bi-weekly and Monthly payroll processing
  • Resolving discrepancies
  • Payroll Auditing
  • Data review
  • Payroll System Implementation
  • Year-end Payroll and Benefits Audits
  • New hire processing
  • Regulatory Compliance
  • Payroll Software Expertise
  • HR Support
  • Maintaining employee records
  • Payroll Policies Development
  • Recordkeeping skills
  • Employee benefits administration
  • Data Management
  • Payroll Tax Filings
  • Tax Compliance
  • Internal Controls
  • Proficient in Word, Excel, PowerPoint Software
  • Labor law knowledge
  • Reporting abilities
  • Reporting expertise
  • Upgrading systems

References

Available upon request

Certification

Professional Human Resource Certification (PHR)

Timeline

Payroll Manager/Human Resources Consultant

Dugans Grove LLC/Edison Adult Day Care/QM LLC
08.2023 - Current

Payroll Manager/HR Generalist II

NYK Group Americas Inc.
02.2005 - 05.2023

Senior Administrative Assistant

HOLLYWOOD CASINO
06.2002 - 11.2004

Marketing Trainee

CORE HEALTHCARE
05.1999 - 03.2001

HIGH SCHOOL DIPLOMA -

DOWNERS GROVE SOUTH HIGH SCHOOL

BACHELORS IN BUSINESS ADMINISTRATION - Marketing

K. S. SCHOOL OF BUSINESS MANAGEMENT

COLLEGE OF DUPAGE

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