Rina Zlatopolsky

Manages over 120 individual bank accounts and 50 credit card accounts in 6 separate banks.

Audits bank ledgers to ensure debits and credits are accurately applied to each account; transfers funds between accounts as necessary to cover projected OD before bi-monthly payroll.

Created new ACH payment process by streamlining templates for the AP department and approving the ACH payments.

Tracks all credit card payments, updates balances and downloads statements.

Performs initial setup of check scanners for facilities; creates logins and provides training for office managers.

Created and maintains a spreadsheet documenting facility mortgage bundle packages. Created recurring schedules for money to move automatically between 3 accounts prior to being debited by the mortgage company. Liaise with mortgage companies to resolve errors.

Monitors Positive Pay on all accounts, (a bank security feature that provides real-time monitoring notifications of all debit transactions by vendors), responds to alerts, audits and approves transactions to guard against fraud.

Created a spreadsheet and templates for managing payroll of 90 international employees; wires funds monthly.

Reviews and sign all AP checks with supervisor's signature stamp.

Performed general administrative tasks such as word processing and data entry.

Operated telephone switchboard to answer, screen, and forward calls, providing information and taking messages.

Received and sorted daily mail/delivery/couriers.