RITA TRABANCO
Miami,FL
Summary
Dependable accounting professional acknowledged for reliability, integrity and quick learning ability. Established individual with 20 years of experience in accounting and finance. Proven ability to supervise accounting operations, reconcile accounts, and analyze financial data. Strong organizational, problem-solving, and communication skills. Operates well in both individual and team capacities, leveraging initiative and work ethic to quickly adapt to different processes and drive company objectives. Resourceful and intentional with a passion for growth and efficiency to meet company needs and increase service value. Dedicated with strong work ethic and resourceful nature.
Overview
19
19
years of professional experience
Work History
Accounting Specialist
FLORIDA INTERNATIONAL UNIVERSITY
08.2021 - Current
- Meet with students/parents to resolve payment issues, including financial aid, payment plans
- Serve as departmental liaison with Financial Aid, Student Financials, and other University offices
- Collaborate with the Office of the Controller and Student Financials to confirm Housing wire transfer payments are received and correctly posted; including Florida Prepaid and third-party payment verification
- Monitor student accounts to ensure accuracy in charges processed such as cancellations, late fees, refunds and miscellaneous charges
- Ensure excellent customer service via phone, email, or in-person to resolve problems and address issues from students, parents, and University departments
- Perform analysis on student data to determine trends in an effort to decrease outstanding Account Receivable and collection account placement
- Train, develop and supervise staff of 3 undergraduate students
- Develop and implement new strategies for improvement in the Housing Financials office
- Reconcile and approve purchasing card transactions for the Housing and Residential Life Department
- Establish effective communication channels with vendors and customers to resolve outstanding issues timely manner
- Responsible for the creation of requisitions, tracking of blanket purchase orders, the communication of purchase order information and receiving the invoices in PantherSoft
- Prepare and submit personnel payroll transfers
- Assist with Third Party Agencies (Bayview and Chartwells) reconciliation
- Provide guidance and support to department staff on the vendor process and procurement of goods and services and the utilization of appropriate platform
- Assist with the financial support in the preparation of the budget, budget presentations and record keeping
- Serve as liaison with staff in preparation of budget and financial reports
Front Desk Coordinator
UNITED ONCOLOGY MEDICAL ASSOCIATES
01.2020 - 07.2021
- Ensured accurate billing by carefully reviewing invoices before issuing them to patients
- Balanced daily cash drawer reconciliations, ensuring accurate financial recordkeeping
- Greeted visitors and customers upon arrival, offered assistance, and answered questions
- Maintained strict confidentiality when handling sensitive patient information in accordance with company policies.
- Scheduled appointments in computer system
- Collaborated with team members to address patient needs
- Provided administrative support to management staff, contributing to overall office productivity
- Read and responded to emails, answered telephone calls on multi-line phone system and transferred callers
- Successfully managed challenging situations involving guest complaints or issues by employing excellent problem-solving skills
Litigation Clerk
KAUFMAN ROSSIN & CO
07.2018 - 08.2019
- Implemented and sustained document inventory control to ensure reliable reporting
- Prepared spreadsheets and summarized documents; collaborated with team of 2 accountants
- Gathered and organized supporting schedules and documents for various states of litigation
- Created QuickBooks files and entered data to facilitate seniors in account reconciliation
- Maintained client confidentiality by ensuring data security protocols were followed to complete project
- Facilitated effective case management by tracking deadlines and ensuring timely completion of tasks
- Expedited resolution of cases through meticulous organization and coordination of discovery processes
- Enhanced case documentation by maintaining accurate and organized records of accounting materials
Office Manager
FENCE MONSTERS
08.2017 - 07.2018
- Administered overall daily office operations and project management
- Prepared, processed and issued payroll for employees and vendor payment
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence
Executive Assistant
MOMENTUM CONSULTING CORPORATION
01.2016 - 07.2017
- Identified needs of the President at all times at both office locations
- Supervised complex travel arrangements, event management and provided office support
- Controlled executive's calendars, scheduled meetings, managed incoming and outgoing correspondence via email and mail
- Administered President's overall daily office operations, as well as day-to-day tasks and project management of home office
- Supervised property management: anticipated repairs and maintenance, negotiated best vendor pricing and oversaw work performance, while providing direction as necessary
- Organized company events, including networking with executives from Fortune 500 companies
- Monitored President's personal finances and remotely supported executive.
Office Manager and Legal Assistant
PARRON LAW
06.2015 - 01.2016
- Performed administrative support functions for principal attorney
- Oversaw front desk, management of calendars, and billing for private firm
- Scheduled appointments and maintained accurate, up-to-date confidential client files
- Performed general accounting functions; bookkeeping and handled A/P and A/R
- Mediated and facilitated dialogue and/or disputes and handled client complaints
- Coordinated and managed multiple priorities and projects - locally, nationally and internationally.
Senior Fiscal Assistant
FLORIDA INTERNATIONAL UNIVERSITY
02.2009 - 05.2015
- Served as liaison between the Financial Aid, Registrar and Housing departments
- Processed and calculated balance due after Financial Aid disbursement
- Reconciled and collected payments for Housing Fees then posted to student's account
- Set up payment plans and notified students of balance due.
Bookkeeper/Administrative Assistant
MADDUX & COMPANY
01.2006 - 02.2009
- Prepared income and expense reports for 22 condo associations
- Invoiced condominiums quarterly and collected monthly rents, deposited rent checks, and paid condominiums' bills/invoices
- Responded to tenant's questions or complaints, recommended maintenance
- Resolved invoice issues, collected accounts past due, and purchased various items such as office supplies and services
- Managed inventory and documented supply count to ensure products were ordered in a timely manner
- Conducted a monthly reconciliation of every bank account
- Made bank deposits, prepared income, and expense reports, provided information to external accountant in charge of company's financial statements
- Maintained an orderly accounting filing system, complied with local, state, and federal government reporting requirements
- Collected sales taxes from customers and remitted to government
- Processed payroll for a six member team in a timely manner
- Rendered clerical and administrative support to management as requested.
Education
Interdisciplinary Studies -
Florida International University
Miami, FL07.2024
Paralegal Certificate -
Florida International University
Miami, FL05.2015
Skills
- Invoice Processing
- Accounts Payable/Receivable
- General Ledger Management
- Financial Statements
- Bank Reconciliation
- Account Reconciliation
- Administrative Support
- Interdepartmental Collaboration
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Accounting Specialist
FLORIDA INTERNATIONAL UNIVERSITY
08.2021 - Current
Front Desk Coordinator
UNITED ONCOLOGY MEDICAL ASSOCIATES
01.2020 - 07.2021
Litigation Clerk
KAUFMAN ROSSIN & CO
07.2018 - 08.2019
Office Manager
FENCE MONSTERS
08.2017 - 07.2018
Executive Assistant
MOMENTUM CONSULTING CORPORATION
01.2016 - 07.2017
Office Manager and Legal Assistant
PARRON LAW
06.2015 - 01.2016
Senior Fiscal Assistant
FLORIDA INTERNATIONAL UNIVERSITY
02.2009 - 05.2015
Bookkeeper/Administrative Assistant
MADDUX & COMPANY
01.2006 - 02.2009
Interdisciplinary Studies -
Florida International University
Paralegal Certificate -
Florida International University
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