Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

ROBERT SIMOES CARLINI

Northern,NJ

Summary

Trilingual financial/accounting professional with 6+ years of experience with a strong track record of performing large corporation financial audits, high volume manufacturing/production projects, and collaborating with leadership across company. A passionate problem solver with an investigative mindset and an appreciation for data information.

Overview

6
6
years of professional experience
1
1
Certification

Work History

OPERATIONS ACCOUNTANT

Atomi Smart
New York, NY - Remote
02.2024 - Current
  • Coordinate with over 15 factories, four warehouses and customs on the receiving of shipments and containers, confirming correct items are received from purchase orders (PO).
  • Analyzed purchase orders to identify the reason for discrepancies or changes to adjust accordingly.
  • Collaborate with factories and warehouses on customer return shipments, insuring the correct inventory adjustments are made if returned, replaced or disposed of.
  • Reviewed over 1 million dollars in accounts payable manufacturing/production invoices, purchase orders, receiving reports and bill of ladings for accuracy and completeness prior to posting.
  • Apply accounts payable manufacturing/production payments in the accounting system, guarantee accounts are not past due, and helped head of finance monitor cash flows.
  • Reconcile manufacturing/production invoice statements to confirm that all invoices are being entered in a timely manner so there are no disruptions in production.
  • Adjust inventory items between warehouses and reconcile inventory on a monthly basis for accurate inventory.
  • Reconcile company credit card statements with the accounting system and general ledger accounts to confirm that all transactions are accurate.
  • Prepare monthly closing adjustment journal entries.

SENIOR AUDITOR

New York State Comptroller
New York, NY - Remote
12.2020 - 02.2024
  • Conduct up to 10 audit jobs at a time of entities with large financial assets, including banks, insurance companies, and large corporations with millions of dollars in revenue and concluding with thousands of dollars in audit findings.
  • Conduct audits on the effectiveness of auditees accounting systems in catching & transferring stale dated checks to different general ledger accounts.
  • Work within a team of up to 5 employees in a department of over 30 employees to review prior audits, execute present audits, and plan future audits. As well as, work independently as needed on selective audits to meet department deadlines.
  • Participate in all four phases of an audit, including: planning, fieldwork, audit report and follow-up review in addition to, conducting opening, mid-way and closing audit conferences.
  • Collaborate with external auditee teams while analyzing various financial reports such as Accounts Payable, Accounts Receivable, Payroll, Suspense, Rebate, and General Ledger reports.
  • Create and update over 10-15 detailed audit memos for each audit job to showcase the steps taken, final outcomes, and recommendations.
  • Conduct closing conferences to provide reportable audit findings, provide final recommendations to amend company procedures to prevent future penalties, and analyze findings to anticipate future reportable findings.

ACCOUNTS PAYABLE COORDINATOR (TEMP)

The Port Authority of NY & NJ
03.2020 - 12.2020
  • Correspond with over 100+ vendors daily regarding ACH enrollment, invoice inquiries, payments, and past due invoices via email and phone daily with high security and personal information.
  • Research thousands of purchase orders and invoices for activity and aging reports to administer the urgency & benefit of vendor ACH registration.
  • Initiate and analyze weekly reports of vendor ACH enrollments completed and payments amount administered through ACH payment run.
  • Manage enrollment of hundreds of vendors through Citi Bank’s ACH/Wire Transfer system to facilitate payments while following agency procedures and bank policies.
  • Verify enrollment documentation, W-9, and bank registration forms for correctness, validity, and fraud before transferring vendor to Citi Bank registration portal.
  • Participate in internal audits with the audit department to test the efficiency of software used within the accounts payable department.
  • Participate in financial audits with the audit department to test the accuracy of invoice processing within the accounts payable department.

ACCOUNTS PAYABLE COORDINATOR

Doherty Enterprises, Inc
09.2018 - 12.2019
  • Handled the accounts payable process for over 70 Applebee's franchises in Florida and 6 months later acquired the responsibility of New York stores.
  • Digitally and manually processed over 500 invoices weekly and coded them to the correct general ledger expense account.
  • Batched and integrated over 1,000 invoices weekly between accounting systems requiring analyzation and reformatting of CSV excel files.
  • Compiled both over 70 store and account based expense reports and analyzed expense differentials on a monthly, quarterly, and yearly timeline to help with month-end closings.
  • Conducted weekly reconciliations of millions of dollars for four heavy food and liquor credit card bank statements. Investigated and adjusted discovered discrepancies.
  • Coordinated and paid out 100+ employee travel reimbursements, carefully distributing costs between different stores and expense accounts.
  • Maintained close relationships with vendors via phone/email, and processed yearly tax W2s for vendors.
  • Trained multiple interns on all accounts payable tasks and processes.

ACCOUNTING INTERN

Jersey Machinery Services, LLC
03.2018 - 09.2018
  • Manually matched hundreds of quotes, purchase orders, and delivery tickets to ensure correct pricing on material and tool invoices on a weekly basis.
  • Coded over 20 invoices daily to the correct general ledger expense account on the accounting system.
  • Complied and maintained detailed general ledger expense reports and analyzed expenses for the owner.
  • Processed about a hundred weekly checks for invoices and utilities due.
  • Processed quarterly checks for a variety of insurance premiums and project related expenses.
  • Assisted senior accountant on journal and adjusting prepaid expense entries.

Education

Bachelor of Science - Accounting

Rutgers University
05.2019

Associate of Applied Science - Data Analytics

Eastern Gateway College
05.2023

Skills

  • Financial Report Audits
  • Procedure & Control Audits
  • Compliance & Regulatory Audits
  • Accounts Payable / Accounts Receivable
  • Invoice General Ledger Coding
  • Bank & GL Reconciliations
  • Manufacturing/Production
  • Purchase Orders
  • SAP (ERP Software)
  • Microsoft Dynamics Great Plains (Accounting)
  • Timeslips (Billing Software)
  • MySQL (Database Software)
  • Microsoft Office Excel (Advanced)
  • Microsoft Office Quickbooks (Proficient)

Certification

Fluent in: English, Spanish, Portuguese

Timeline

OPERATIONS ACCOUNTANT

Atomi Smart
02.2024 - Current

SENIOR AUDITOR

New York State Comptroller
12.2020 - 02.2024

ACCOUNTS PAYABLE COORDINATOR (TEMP)

The Port Authority of NY & NJ
03.2020 - 12.2020

ACCOUNTS PAYABLE COORDINATOR

Doherty Enterprises, Inc
09.2018 - 12.2019

ACCOUNTING INTERN

Jersey Machinery Services, LLC
03.2018 - 09.2018

Bachelor of Science - Accounting

Rutgers University

Associate of Applied Science - Data Analytics

Eastern Gateway College

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