Roberta Hall
Panama City,FL
Summary
Highly skilled Legal Assistant with extensive experience at the State Attorney's Office, 14th Judicial Circuit, adept in document preparation and case management support. Demonstrates exceptional organizational abilities and client communication, ensuring meticulous case file organization and efficient legal process navigation. Proven track record in enhancing office efficiency and supporting legal teams with a blend of hard and soft skills.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Legal Assistant
State Attorney's Office, 14th Judical Circuit
Panama City, FL
03.2015 - 10.2024
- Reviewed and prepared legal documents, such as contracts, pleadings, motions, briefs, memoranda of law and discovery requests.
- Assisted with document production and deposition preparation.
- Organized exhibits for trial proceedings.
- Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
- Greeted clients upon arrival at office and provided assistance as needed.
- Updated databases with new information received from attorneys or clients.
- Coordinated travel arrangements for attorneys as required by firm policy or client needs.
- Scanned physical documents into electronic format for storage in a secure database system.
- Processed incoming mail on a daily basis.
- Answered phones promptly while providing courteous customer service.
- Performed basic bookkeeping duties including tracking payments received from clients.
- Ordered materials needed by attorneys throughout the duration of a case.
- Ensured that all paperwork was properly filed according to established procedures.
- Handled telephone calls, meeting plans and conference organization requirements.
- Filed clients' legal documents in relevant courts for processing.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
- Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
- Filed pleadings and paperwork with court clerk to meet strict deadlines.
- Participated in client interviews, observed questioning process and documented information.
- Drafted legal complaints, summonses and interrogatories.
- Liaised between attorney and outside counsel, exchanging information.
- Redacted confidential information from legal documents on case-by-case basis.
- Oversaw legal team appointments, hearings and depositions schedules.
- Prepared and processed expense reports for reimbursing attorneys.
- Coordinated the distribution of legal materials to other parties as required.
- Organized legal documents in company filing systems and databases.
- Responded to client calls and inquiries to deliver applicable information.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
- Drafted motions, briefs and other legal documents.
- Knowledgeable dealing with pleadings, affidavits, motions and exhibit preparation.
- Organized and prepared case exhibits and evidence for trial.
- Organized and executed court calendar with daily cases and supervisor meetings.
- Contacted witnesses and scheduled interviews and evaluations.
- Organized exhibits and arguments to present evidence on behalf of clients.
- Filed pleadings and appeals with court clerks to expedite trial proceedings.
- Booked travel arrangements for firm attorneys and support staff.
- Called witnesses to give testimonies during court hearings.
Skills
- Multi-line switchboard
- Case management support
- Document Control
- Calendar Management
- Administrative assistance
- Document Editing
- Document drafting
- Confidentiality
- Document Preparation
- Travel Coordination
- Client Communication
- Criminal Law
- File Organization
- Document filing
- Legal/Court Processes
- Case Management
- Client Support
- Notary Public
- Scheduling/Planning
- Administrative Support
Certification
- Notary
References
References available upon request.
Timeline
Legal Assistant
State Attorney's Office, 14th Judical Circuit
03.2015 - 10.2024
- Notary
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