Robin Langford

Managed three payables section for agency. Accounts payable section is responsible for processing all payable functions for 38 locations around the state, processing payroll for over 800 employees, and payment for supplies, equipment, and services for agency. Client services section is responsible for payment of all consumer services for individuals and families with disabilities throughout state of Alabama from birth to end of life. Additionally manages Business Enterprise Program for blind vendors. Contracts section is responsible for procurement and management of contracted services for agency staff and consumers.

• Managed banking reconciliations of revolving fund accounts and financial statements for Business Enterprise program for state of Alabama.
• Ensured bi-weekly payroll for company employees processed correctly.
• Managed journal entries for corrections and cost allocations were entered correctly.
• Collaborated with other sections to achieve accurate and prompt financial reporting.
• Developed and implemented various procedures to improve accounting process.
• Facilitated investigation of daily variances and correction errors to resolve discrepancies.
• Ensured proper codes to invoices, and files, to keep records organized and easily searchable.
• Reconciled accounts to maintain high accuracy.
• Monitored budget allocation and expenditures to enforce compliance with company policies.
• Maintained financial databases for data entry, tracking and reporting.
• Established and checked coding procedures, monitored reports and updated internal files.
• Developed strategic plans for day-to-day financial operations.
• Evaluated and negotiated contracts to procure favorable financial terms.
• Supported financial director with special projects and additional job duties.
• Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
• Checked vendor payments, and other accounting disbursements for accuracy and compliance.
• Developed and maintained relationships with employees, staff, and vendors.
• Cross-trained existing employees to maximize team agility and performance.
• Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
• Assisted in organizing and overseeing assignments to drive operational excellence.
• Established performance goals for employees and provided feedback on methods for reaching those milestones.

Managed contract section in payables. Onboarded and trained new staff to keep team efficient and prepare team members to effectively handle demands of simultaneous and large-scale contracts. Prepared and/or reviewed all contracts, memorandums of agreement, memorandums of understanding, revenue agreements, leases, and grant awards with contracting components for agency. Updated and maintained records to effectively manage, close, and report contracts. Responsible for managing client service fiscal operations for department to ensure services rendered to ADRS consumers are paid timely and accurately.

• Supervise staff responsible for Business Enterprise Program which includes monitoring bank accounts, auditing sales reports, ensuring delinquent notices are mailed, reporting to supervisors, Federal reporting, and reconciling accounts to ensure funds are administered correctly.
• Reviews cash draw report for cash management department for errors to ensure correct record of cash flow and draw of federal funds daily.
• Manages client services unit which totals approximately $35 million in annual payables for departments 4 major programs.
• Compiles comprehensive reports, such as Medicaid Statistical data report, SAIL cost report, Homebound and CRS cost reports.
• Managed year-end closing processes with contract staff to ensure proper close out.
• Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
• Tracked contracts for management and issued regular tracking reports covering current status, budget management, and upcoming milestones.
• Managed approximately 175 contracts, supervised and controlled execution of contracts totaling more than $40 million.
• Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
• Managed and reviewed for compliance compiled required documentation to keep contracts compliant with grant, Federal, state, and departmental requirements.
• Analyzed new laws and regulations to identify required changes and proactively adjust systems.
• Updated required language documents for correct language.
• Interpreted contact terms and coordinated solutions to resolve disputes between clients and service providers.
• Negotiated optimal contract terms and conditions to maximize services and financial objectives.
• Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and agency policies.
• Negotiated with vendors and program to achieve fair, reasonable, and positive outcomes.
• Provided exceptional customer service to diverse vendors and program personnel even in high-stress environments.
• Closely monitored and evaluated contract performance to determine regulatory compliance and necessary amendments.
• Reviewed contract plans and project specifics for thorough understanding.
• Reviewed current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze contract renewals and re-negotiation.
• Reconciles agency sub-system quarterly to ensure discrepancies are resolved while providing adequate training and instruction to alleviate future errors.
• Prepare comprehensive reports to effectively account for all costs to ensure their recorded correctly and sufficient budget.
• Reviewed documents and accounts for discrepancies and resolved variances
• Kept up-to-date with law changes and required language by reviewing cost principles and regulations.

Responsible for payment of assigned contracts for the agency.

• Maintains department contract records by entering data into State of Alabama payment system to encumber funds quickly and efficiently.
• Reviews documents to ensure all contract claims are distributed in accordance with departmental, state, and Federal guidelines following Federal Code of Regulations and other regulations depending on funding source.
• Research and be familiar with regulations to assist in determining if items are allowable.
• Guarantee necessary documentation to support payment made is accurate with consistent reviews.
• Communicated information to vendors, contractors, co-workers, supervisors, and other state agencies by telephone, in person, by email and in meetings in order to provide information, make inquires, and provide necessary information regarding invoiced items and payment.
• Collaborated with external auditors to provide information for audit process.