Robin McKibbin
Brooklyn,NY
Summary
Organized and efficient Executive Assistant with 15+ years of experience supporting top-tier executives in large financial firm. Demonstrates abilities in managing deadline-driven functions that require stellar multi-tasking, strong verbal and written communication skills, and a team-minded sensibility.
Overview
16
16
years of professional experience
Work History
Executive Administrative Assistant
Morgan Stanley
04.2007 - 05.2023
- All calendar and meeting management for multiple high level executives, including scheduling, agenda creation, maintenance of distribution lists, securing conference rooms, preparing reports and materials /data gathering, video-conferencing and post-meeting follow-up between multiple locations and over various time zones.
- Proactive email and phone correspondence on behalf of managing directors and executive directors to clients, team members and entire firm.
- Organized and coordinated conferences, team-building exercises, on-site and off-site events, training programs and seminars, including vendor contracts and cost negotiation.
- Arranged all domestic and international travel, created itineraries, monitored budgets and processed expenses/reimbursements for entire department.
- Management of all new employee onboarding, information technology licensing, pc and remote access, various screening processes and office assignment.
- Assisted HR in arranging candidate interviews, recruiting efforts, and specifying headcount requirements.
- Maintained department files, archives and organizational charts for large teams.
- Responsible for all department purchasing/procurement of telecommunication and work-from-home equipment, as well as general supplies including invoice reconciliation.
- Liaised with corporate services regarding space management, service requests, resource fulfillment, employees transfers/moves, shipping and logistics.
- Provided support coverage and training to other administrative assistants whenever needed, including those of department heads and COO.
- Performed all administrative and clerical office duties as well as accommodating guests, consultants and employees from abroad.
- Handled highly sensitive information with the utmost discretion and professionalism.
- Fostered a culture of inclusivity and strong work ethics in a dynamic, fast-paced environment.
Education
Certification in Respiratory Care - Applied Science
New York University
New York, NY06.1995
Skills
- MS Office, Outlook, Excel, Powerpoint, Word, Service Now IT Software, Concur T&E Software, Teams, Ariba Spend Management, Workday, Skype, Zoom
- Master Calender Management
- Administrative Support
- Travel and Logistical Coordination
- Event and Meeting planning
- Expense Reporting and Oversight
Timeline
Executive Administrative Assistant
Morgan Stanley
04.2007 - 05.2023
Certification in Respiratory Care - Applied Science
New York University
Similar Profiles
Rahil KumarRahil Kumar
Principal Software Engineer at Wissen Technology-Morgan Stanley(client)Principal Software Engineer at Wissen Technology-Morgan Stanley(client)
Cynthia JaaloukCynthia Jaalouk
Lead Associate - Liquidity Business Data Analyst at Morgan StanleyLead Associate - Liquidity Business Data Analyst at Morgan Stanley
Aparna KadamAparna Kadam
Senior Associate at Morgan StanleySenior Associate at Morgan Stanley