Robin Pearson
Grover Beach,CA
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
22
22
years of professional experience
Work History
Administrative Assistant
Santa Barbara Olive Company
09.2018 - 12.2025
- Coordinated administrative tasks to streamline office operations and enhance team collaboration.
- Managed scheduling and logistics for executive meetings, ensuring optimal use of time and resources.
- Developed and maintained filing systems to improve document retrieval efficiency and compliance standards.
- Implemented process improvements that increased workflow efficiency across various departmental functions.
- Oversaw inventory management, ensuring timely procurement of office supplies to support operational needs.
- Collaborated with cross-functional teams to facilitate project planning and execution, enhancing overall productivity.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Improved document processing speed by introducing automated templates for routine correspondence.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Liaised between clients and vendors and maintained effective lines of communication.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Accounts Payables
Castlerock Development
11.2016 - 07.2018
Administrative Assistant
General Electric Co. Oil & Gas Division
01.2013 - 03.2016
Bookkeeper
Farmers’ Cooperative Almond Huller
07.2005 - 03.2007
Payroll Clerk
Irish Farms Co. Inc.
08.2003 - 06.2005
Education
High School Diploma -
Wasco High
Wasco, CASkills
- Retail Link is a Walmart reporting portal
- Commercial reporting in SAP
- Accounts payable (A/P), accounts receivable (A/R)
- Shipping and receiving
- Customer care
- Data entry support
- Customer and client relations
- Documentation and recordkeeping
- Spreadsheets
Timeline
Administrative Assistant
Santa Barbara Olive Company
09.2018 - 12.2025
Accounts Payables
Castlerock Development
11.2016 - 07.2018
Administrative Assistant
General Electric Co. Oil & Gas Division
01.2013 - 03.2016
Bookkeeper
Farmers’ Cooperative Almond Huller
07.2005 - 03.2007
Payroll Clerk
Irish Farms Co. Inc.
08.2003 - 06.2005
High School Diploma -
Wasco High