Robin Trexler
Port St. Lucie,FL
Summary
Organized Administrative Director with a proven track record in developing and implementing operational services and programs. Expertise in hiring, mentoring, and training staff, alongside strong skills in budgeting and strategic planning. Demonstrated ability to enhance efficiency and productivity in dynamic environments through effective leadership and problem-solving. Successful in executing administrative strategies that significantly improve operational effectiveness.
Overview
24
24
years of professional experience
Work History
Director of Administrative Services
Oxbow Carbon LLC
West Palm Beach , FL
11.2019 - Current
- Managed departmental and project budgets exceeding $3MM while adhering to fiscal guidelines.
- Developed vendor relationships to drive cost-saving initiatives and enhance operational efficiency.
- Provided training to staff on best practices for office administration tasks.
- Monitored facilities to ensure safety, security, and maintenance standards.
- Assisted senior leadership in developing long-term goals for the organization's administrative services department.
- Oversaw Office Services Department and centralized operations for improved workflow.
- Collaborated with direct reports to set annual goals and monitor professional development progress.
- Reviewed, negotiated, and finalized contracts for equipment, materials, supplies, and leases.
- Participated in architectural planning and design for effective space management.
Administrative Services Manager
Oxbow Carbon LLC
West Palm Beach, FL
03.2016 - 11.2019
- Assisted in developing long-term plans for office administration operations.
- Developed strong relationships with vendors providing goods or services to the organization.
- Developed and implemented policies and procedures to improve administrative services operations.
- Supervised a team of administrative support staff; provided ongoing feedback on job performance.
- Created detailed reports on administrative services activities, including budgeting and resource allocation.
Office Manager
Oxbow Corporation
West Palm Beach , FL
02.2013 - 03.2016
- Developed and implemented office policies and procedures.
- Completed thorough opening, closing, and shift change functions to maintain operational standards each day.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Managed office budget to handle inventory, postage and vendor services.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
Executive Assistant to the Chief Financial Officer
Oxbow Corporation
West Palm Beach, FL
02.2002 - 02.2013
- Handled confidential information with discretion and integrity.
- Researched and prepared information for presentations to high-level executives.
- Scheduled and coordinated virtual or physical meetings with stakeholders both internally and externally.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Prepared expense reports for the CFO on a monthly basis.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Set up meeting and event logistics for senior management and updated calendars.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Monitored and tracked CFO's calendar for meetings, appointments, and travel arrangements.
- Reviewed incoming correspondence directed to the Chief Financial Officer.
- Attended weekly team meetings with senior executives.
- Managed and tracked expenses to meet company budget requirements.
- Worked effectively in team environments to make the workplace more productive.
Skills
- Department leadership
- Office administration
- Logistics coordination
- Team management
- Administrative support
- Event coordination
- Project management
- Budget management
- Contract oversight
- Document control
- Facilities management
- Space planning
- Safety compliance
Timeline
Director of Administrative Services
Oxbow Carbon LLC
11.2019 - Current
Administrative Services Manager
Oxbow Carbon LLC
03.2016 - 11.2019
Office Manager
Oxbow Corporation
02.2013 - 03.2016
Executive Assistant to the Chief Financial Officer
Oxbow Corporation
02.2002 - 02.2013