Robin B. Kinard

•Provide high-level executive support to the CEO and leadership team, ensuring smooth operations and strategic efficiency.
•Act as trusted gatekeeper to the CEO, anticipating needs to maintain focus and optimize productivity.
•Manage complex calendars and execute domestic and international travel with detailed itineraries.
•Plan and execute corporate events, including offsites, kick-offs, town halls, trade shows, conferences and training.
•Administer sensitive correspondence, presentations, and other communications with discretion.
•Prepare and submit accurate monthly expense reports in Concur for the leadership team.

•Provided administrative support to the CFO and Chief of Staff of a healthcare system.
•Managed domestic and international travel logistics and scheduling of high-level meetings with healthcare executives, physicians and board members.
•Oversaw budget tracking, expense reconciliation and financial reporting, grants and department initiatives.
•Facilitated corporate events, offsite retreats and leadership meetings, handling logistics and scheduling.
•Maintained and safeguarded highly confidential financial reports, hospital records and legal documents ensuring adherence to HIPAA and healthcare compliance standards.

• Provided executive support to ensure smooth day-to-day engagements
• Provided heavy calendar management, coordinated travel arrangements, as well as organized social events
• Composed complex correspondence, spreadsheets, presentations, reports and organizational charts
• Managed accounts payable and receivable, bank reconciliations, processed payroll and expense reports
• Designed and implemented interactive website and developed and maintained email marketing campaign.

•Provided high-level support to the Partners, managing strict deadlines and maintaining the highest level of confidentiality.
•Managed calendars, travel logistics and meeting minutes and action items, while facilitating corporate events.
•Composed professional correspondence, spreadsheets, presentations, reports and organizational charts.
•Processed payroll, expense reimbursements, PTO reconciliation, accounts payable/receivable, bank reconciliations, and preparation of quarterly and annual payroll tax return filings.
•Oversaw annual open enrollment and benefits administration; managed onboarding/offboarding process.
•Supported organizational merger by planning renovation, analyzing space utilization requirements and recommending revisions.

•Supported the Senior Vice President of Government Contracts and Strategic Relations by streamlining administrative operations, coordinating high-priority communications and ensuring timely completion of strategic initiatives.
•Managed executive calendars and travel logistics, optimizing schedules and ensuring seamless operations.
•Orchestrated meetings, including agendas, minutes, action items and audio/video management, driving efficient decision-making.
•Planned and executed offsite events, coordinating venue, catering, and audio/video logistics while consistently staying within budget.
•Prepared site visit Non-Disclosure Agreements to safeguard proprietary and confidential information.
•Implemented an electronic filing system to enhance workplace efficiency, reduce costs and support a paperless initiative.

•Provided executive support to the Senior Vice President to ensure government compliance requirements and regulations were timely met.
•Managed complex calendars and prepared professional correspondence, spreadsheets, presentations and reports.
•Coordinated international/domestic travel to include flights, hotel accommodations, car service and detailed itineraries.
•Maintained and updated the organization chart, tracking progression and publishing approved requisitions.
•Organized and attended weekly leadership meetings, compiling agendas, minutes and action items as follow-through.
•Tracked, charted, and reported key costs and schedule milestones to leadership, providing visibility for strategic decision-making.