Summary
Overview
Work History
Education
Skills
Software
Timeline
Generic

ROBIN B. KINARD

Carlsbad,California

Summary

Accomplished Executive Assistant with progressive experience supporting C-Level executives with the ability to work with a sense of urgency to meet deadlines and milestones. Adept at developing and maintaining highly organized and detailed administrative support and procedural processes that reduce redundancy, improve accuracy, efficiency, streamline processes and achieve organizational objectives. Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. Proven track record of accurately completing research and reporting information to executives within budget requirements. Maintain utmost integrity, professionalism and confidentiality at all times. Successful in helping companies grow with the implementation of new ideas and creative trouble shooting. Reputation of motivating peers to full potential and communicating complex information clearly to individuals at all levels. Consistently commended for the timely, high-quality completion of both routine and special assignments. Recognized for "exceptional work ethic, and the relentless desire to get the job done - and done right". Highly recommended as an "invaluable right-hand" to any organization. Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

29
29
years of professional experience

Work History

Executive Assistant to CEO

COPAN DIAGNOSTICS, INC.
12.2021 - Current
  • Provide executive support while acting as gatekeeper to ensure key tasks and company initiatives are accomplished
  • Provide efficient calendar management, manage conference rooms, catering and audio/video solutions
  • Facilitate international and domestic travel relating to flights, hotel accommodations, transportation and itineraries
  • Execute planning and logistics of customer and employee events including contracting venues, vendor management, invitation creation, catering, accommodations and entertainment while staying within budget
  • Manage monthly Concur expense reports for myself and CEO.
  • Facilitate trade show events to include vendor management, badges, accommodations, attire and customer event
  • Manage and attend leadership meetings by creating agenda, managing presentations and capturing action items.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.

Executive Assistant to C-Level Executives

CONSULTANT
09.2020 - 11.2021
  • Provided executive support by proactively anticipating advanced needs to enable focus on the big picture
  • Provided heavy calendar management, facilitated travel arrangements and managed social events
  • Composed correspondence, spreadsheets, presentations, reports and department organizational charts
  • Facilitated international/domestic travel to include flights, hotel accommodations, transportation and itineraries
  • Executed planning and logistics of events to include contracting venues, vendor management, invitation creation, catering, accommodations and entertainment while staying within budget.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.

Executive Assistant to the Vice President & Chief of Staff

PALOMAR HEALTH
09.2016 - 09.2019
  • Provided executive support to ensure smooth day-to-day operations that require a confidential, time sensitive nature
  • Provided heavy calendar management, conference room, catering and audio/video management
  • Facilitated international/domestic travel to include flights, hotel accommodations, transportation and itineraries
  • Composed correspondence, spreadsheets, presentations, reports and department organizational charts
  • Executed planning and logistics of employee events to include contracting venues, vendor management, create invitations, catering, accommodations and entertainment while staying within budget
  • Managed and attended leadership meetings; complied agenda, meeting minutes, action items, catering and a/v
  • Approved timecards, PTO requests and expense reports; facilitated on-boarding and off-boarding of new hires.

Executive Assistant to the CEO

TORINO GROUP, INC.
01.2013 - 01.2016
  • Provided executive support to ensure smooth day-to-day engagements
  • Provided heavy calendar management, coordinated travel arrangements, as well as organized social events
  • Composed complex correspondence, spreadsheets, presentations, reports and organizational charts
  • Managed accounts payable and receivable, bank reconciliations, processed payroll and expense reports
  • Designed and implemented interactive website and developed and maintained email marketing campaign.

Executive Assistant to the CEO

WHITE NELSON DIEHL EVANS LLP
11.2008 - 12.2012
  • Provided executive support by ensuring deadline driven and strict confidential nature of organization at all times
  • Managed calendars, arranged travel, composed meeting minutes and action items and facilitated social events
  • Composed correspondence, spreadsheets, presentations, reports and department organizational charts
  • Prepared payroll, including expense reimbursements and PTO reconciliation, accounts payable and receivable, bank reconciliations and quarterly and annual payroll tax returns
  • Facilitated annual open enrollment benefit administration and executed the on-boarding and off-boarding process
  • Assisted merger, planned renovation by analyzing space utilization requirements and recommended revisions.

Executive Assistant to the Senior Vice President

VIASAT, INCORPORATED
01.2005 - 10.2008
  • Provided executive support to ensure government contracts and strategic relations department needs were met
  • Provided heavy calendar management to include conference room venue, catering and audio/video management
  • Prepared and managed Non-Disclosure Agreements to ensure proprietary information was continually protected
  • Facilitated international/domestic travel to include flights, hotel accommodations, transportation and itineraries
  • Managed leadership meetings; complied agenda, meeting minutes, action items and audio/video management
  • Executed planning and logistics of offsite events to include contracting venues while staying within budget
  • Developed government contracts electronic filing system to gain workplace efficiency and reduce overall costs.

Executive Assistant to the Senior Vice President & Program Managers

LOCKHEED MARTIN CORPORATION
06.2003 - 05.2005
  • Provided executive support to ensure government compliance requirements and regulations were timely met
  • Provided heavy calendar management, created correspondence, spreadsheets, presentations and reports
  • Managed organization chart by tracking and charting respective progression and publishing approved requisitions
  • Facilitated international/domestic travel to include flights, hotel accommodations, transportation and itineraries
  • Organized and attended weekly leadership meetings; compiled agenda, meeting minutes and action items
  • Relied on to track, chart and report key costs and schedule milestones to leadership for oversight purposes.

Executive Assistant to the President & CEO

J. STEPHEN HAWKINS & COMPANY, INC., CPA'S
01.1995 - 06.2003
  • Provided executive support and ensured efficient office practices with strict confidentiality
  • Provided heavy calendar management, composed correspondence, spreadsheets, presentations and reports
  • Facilitated international/domestic travel to include flights, hotel accommodations, transportation and itineraries
  • Executed planning and logistics of offsite events to include contracting venues while staying within budget
  • Managed billing, payroll, expense reports, accounts payable and receivable, as well as bank reconciliations
  • Administered firm annual benefit open enrollment and facilitated new hire on-boarding and off-boarding.

Education

Associate of Arts - Business Administration

San Diego Mesa College
San Diego, California

Skills

  • Adobe Acrobat
  • Balanced Scorecard
  • Compliance-360
  • Concur
  • Constant Contact
  • Deltek
  • Doc-It
  • DocuSign
  • Esker
  • EventCreate
  • Google Suite
  • Hiring Manager
  • IXpand
  • LinkedIn
  • Lucidoc
  • Meeting Room Manager
  • Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Teams, Word)
  • QuickBooks
  • Sentact
  • WebEx
  • Zoom

Software

Microsoft Office, DocuSign

Timeline

Executive Assistant to CEO

COPAN DIAGNOSTICS, INC.
12.2021 - Current

Executive Assistant to C-Level Executives

CONSULTANT
09.2020 - 11.2021

Executive Assistant to the Vice President & Chief of Staff

PALOMAR HEALTH
09.2016 - 09.2019

Executive Assistant to the CEO

TORINO GROUP, INC.
01.2013 - 01.2016

Executive Assistant to the CEO

WHITE NELSON DIEHL EVANS LLP
11.2008 - 12.2012

Executive Assistant to the Senior Vice President

VIASAT, INCORPORATED
01.2005 - 10.2008

Executive Assistant to the Senior Vice President & Program Managers

LOCKHEED MARTIN CORPORATION
06.2003 - 05.2005

Executive Assistant to the President & CEO

J. STEPHEN HAWKINS & COMPANY, INC., CPA'S
01.1995 - 06.2003

Associate of Arts - Business Administration

San Diego Mesa College
ROBIN B. KINARD