Summary
Overview
Work History
Education
Skills
Timeline
Generic

Robin E Kudasik

Woodbridge,United States

Summary

Administrative professional with strong adaptability and organizational skills with over 30 years of FBI experience working directly with numerous senior executives at Headquarters and New Haven Division. My self-motivation, hard work and dedication all contribute to the continuing success of my SAC, team, and division. Team player and natural leader. Eagerly provides gold standard customer service. Strong work ethic with a positive approach. Continuously striving to achieve goals and exceed expectations. Organized and focused.

Overview

34
34
years of professional experience

Work History

Executive Management Assistant

FBI
07.2017 - Current
  • Serves as key advisor to Special Agent in Charge (SAC) of New Haven Office of FBI and responsible for planning and executing day-to-day administrative and technical management functions involved in operation of field office.
  • Participates in bi-weekly meetings with New Haven's Executive Management Team, as well as monthly meetings with New Haven's Leadership Team, to discuss ongoing matters.
  • Assist members of Leadership Team to help resolve issues.
  • Serves as subject matter expert in Web TA/Master Timekeeper.
  • Provides HR management services to staff at all levels within field office. HR services include, but are not limited to, internal and external hiring, staffing and recruiting; preliminary background processing; employee benefits (insurance, leave, retirement); workers' compensation; employee development; employee relations (performance management, incentive awards, and conduct/discipline); compensation; position classification/management.
  • Manages division Incentive Award Program - FY24: $165,000 budget; crafts division-wide communications and instructions, submits award nominations in HRSource as subject matter expert and produces and distributes award certificates.
  • Processes all personnel action requests (PARs) through HRSource Application for approximately 115 Agent personnel.
  • As HRSource SuperUser, willingly lead, share knowledge, and provide instruction and guidance on various daily administrative procedures, requirements, applications, and other matters to other employees, not only in New Haven, but in other field offices as well.
  • Coordinates all new Agent assignments with SAC regarding squad placement.
  • Handles all administrative responsibilities associated with Office of Professional Responsibility (OPR) and other sensitive matters, which require significant amount of trust and confidentiality out of respect for affected employee(s).
  • Serves as primary Sentinel Organizational Unit Administrator, ensuring 100% accuracy of employee assignments in Sentinel Application to minimize access issues.
  • Maintains SAC's appointment calendar, establishing certain priorities based on knowledge of SAC's commitment schedule and taking into account nature and urgency of matters; sets up, reschedules, and/or tactfully refuses appointments; accepts and/or declines invitations to meetings, arranging for representation of another official where desirable to do so.
  • Prepares all SAC travel.
  • Mentored junior staff members in professional development, contributing to overall positive work culture within organization.
  • Processes all National Security Letters (NSLs) requiring SAC's signature and uploads signed NSLs into Foreign Intelligence Surveillance Act Management System (FISAMS).
  • Ensure proper handling and knowledge of classified and sensitive material is current, which is essential in safeguarding of national security.
  • Prepares and presents findings, orally and in writing, to higher-level management personnel in field office and, as required, at FBIHQ.
  • Knowledge of HR laws, regulations, policies, and procedures to provide fair and equitable treatment of applicants and employees.
  • Knowledge of administrative policies, functions, and programs of field office and FBI to address functional requirements.
  • Knowledge of automation systems and their capabilities to improve work methods, document information, and report findings.
  • Division manager of Justice Employee Transit Subsidy Program (JETS).
  • Backup for Human Resource Administrative Specialists for New Haven Division.
  • Coordinates visits between FBIHQ Director and Deputy Director to New Haven Division, and other federal/local law enforcement agencies.
  • Professionally represents FBI at career fairs, career days, and other recruitment opportunities.

Secretary Management Assistant

FBI
07.2016 - 07.2017
  • Responsible for planning and executing day-to-day administrative and technical management functions for Assistant Special Agent in Charge (ASAC).
  • Participated in weekly meetings with New Haven's Executive Management Team, as well as monthly meetings with New Haven's Leadership Team, to discuss ongoing matters.
  • Aided assistance to members of Leadership Team to help resolve issues.
  • Conducted research projects and prepared appropriate reports.
  • In ASAC's absence, was responsible for continuity of office operations.
  • Researched and developed material for ASAC for public speaking events.
  • Maintained ASAC's appointment calendar, establishing certain priorities based on knowledge of ASAC's commitment schedule and taking into account nature and urgency of matters; sets up, reschedules, or tactfully refuses appointments; accepts and/or declines invitations to meetings, arranging for representation by another official where desirable.
  • Handled Web TA for all personnel assigned to SAC and ASACs.
  • Arranged all travel plans for ASACs. Prepared ASACs travel vouchers in Travel Request Initiation and Payment (TRIP) system.

Operational Support Technician

FBI
12.2014 - 07.2016
  • Reviewed, analyzed and uploaded Toll Records, and ensured that subscriber/telephone application information was done in accordance with policy and procedure and entered in a timely manner.
  • Initiated, prepared and served Administrative Subpoenas.
  • Monitored and provided transcription for Title III Wires.
  • Handled Web TA for all personnel assigned to the Bridgeport Resident Agency (BRA).
  • Typed correspondence and reports for new and departing Task Force Officers (TFOs) assigned to the BRA.

SMA (ASAC Secretary)

FBI
07.2005 - 02.2007

Human Resources Assistant

FBI
01.2000 - 01.2006
  • Managed benefits administration, ensuring accurate enrollment and timely resolution of issues.
  • Maintained compliance with federal and state labor laws by conducting regular audits of HR practices and documentation.
  • Facilitated open lines of communication between management and staff, fostering a positive work environment.
  • Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
  • Participated in ongoing research projects related to best practices in human resources management for continuous improvement purposes.
  • Responded to employee inquiries regarding benefits and other HR topics.

Secretary (Foreign Counterintelligence Squad)

FBI
06.2004 - 12.2004

Secretary (Violent Crimes/Fugitive Task Force)

FBI
07.1997 - 01.2000

Secretary (Special Operations Group)

FBI
09.1994 - 07.1997

Office Automation Assistant

FBI
05.1990 - 09.1994

Education

High School Diploma -

West Haven High School
West Haven, CT
06.1986

Skills

  • Customer Service
  • Microsoft Office
  • SharePoint
  • Asset Management System
  • Sentinel
  • Enterprise Process Automated System
  • FISA Management System
  • Travel Request, Initiation and Payment System
  • WebTA Master Timekeeper
  • Executive Briefings/Presentations

Timeline

Executive Management Assistant

FBI
07.2017 - Current

Secretary Management Assistant

FBI
07.2016 - 07.2017

Operational Support Technician

FBI
12.2014 - 07.2016

SMA (ASAC Secretary)

FBI
07.2005 - 02.2007

Secretary (Foreign Counterintelligence Squad)

FBI
06.2004 - 12.2004

Human Resources Assistant

FBI
01.2000 - 01.2006

Secretary (Violent Crimes/Fugitive Task Force)

FBI
07.1997 - 01.2000

Secretary (Special Operations Group)

FBI
09.1994 - 07.1997

Office Automation Assistant

FBI
05.1990 - 09.1994

High School Diploma -

West Haven High School

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