Robin Michelle Bowman
Nashua,NH
Summary
Adept at prioritizing and managing numerous assignments for dozens of employees in several offices. Manage appointments and shared calendars for multiple program and department heads. Thirteen years of event management expertise demonstrated by successfully planning, designing, executing, and monitoring dozens of events annually, while operating within the budget. More than 11 years’ experience in corporate sector prior to working in academia. Excellent communication skills including writing business proposals, departmental newsletters, and brochures, business letters, memos, spreadsheets, and other communications. Highly skilled in Microsoft Office Suite of products, as well as meeting platforms such as Zoom, MS Teams, and Google Meet. Ensure seamless day-to-day physical operations of the office to include inventory control of office supplies, office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment.
Overview
13
13
years of professional experience
Work History
Assistant to the Dean, School of Liberal Arts
Dean College
08.2018 - Current
- Serve as operational and administrative assistant to Dean of the School of Liberal Arts, program coordinators, and 50 full-time and adjunct faculty.
- Maintain highly confidential student, employee, and vendor records with utmost discretion.
- Schedule online and face-to-face meetings and appointments for individuals and groups.
- Compile materials for departmental meetings, prepare agenda and take minutes.
- Respond to internal and external inquiries requiring tact and diplomacy and a wide variety/depth of knowledge of office operations and procedures.
- Collaborate with employees at all levels of the institution including those in the Marketing Department, Human Resources, Student Affairs, Admissions, the Library, Academic Affairs, the Registrar’s Office, The Controller’s Office, Tech Services, Facilities, and the President’s Office.
- Outreach to community stakeholders to invite them to events, collaborate on projects, and request the use of their space for activities.
- Manage visitor logistics, including travel, lodging, meals, itinerary, and expense reimbursement.
- Plan, schedule, and coordinate catering and audio/visual presentations for departmental meetings and functions/events as needed.
- Anticipate and fulfill the needs of department heads and faculty with minimal supervision.
- Submit and reconcile all transactions on corporate credit card and maintain departmental budget records including professional development requests and interdepartmental budget transfers.
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Compile, write, and publish a semi-annual newsletter to promote upcoming programming, special events, and highlight student and faculty achievements and awards.
Academic Administrator for Religion Department & Interdisciplinary Programs| Comparative Literature| South Asia Studies| Jewish Studies| Middle Eastern Studies
Wellesley College
04.2014 - 08.2018
- Provided operational and administrative support to 21 employees in five offices.
- Budget and fiscal manager for 10 departmental and program budgets: responsible for processing all budgetary transactions, reconciling and analysis of budgets in a timely manner.
- Administered gift and operational funds; managed summer language study grants and processed student academic awards.
- Prioritized, organized and collaborated with all departmental faculty and cross-divisional constituencies to submit curriculum, course schedules, staffing changes, major/minor declarations, honors theses registrations, and budgets.
- Exhibited four and a half years of finesse in project management by successfully planning, designing, implementing, and monitoring dozens of academic and cultural events annually.
- Social media coordinator and web content writer for five institutional offices.
- Hired, trained, and supervised student workers to work professionally in an office environment.
- Sustainability Champion –liaison between my office and the Office of Sustainability.
- Office Coordinator for the Charitable Giving Campaign.
Assistant To The Office of Intercultural Education
Wellesley College
09.2011 - 04.2014
- Provided operational and administrative support to three supervisors in three programs within the Office of Intercultural Education.
- Budget and fiscal manager for two program budgets: responsible for processing budgetary transactions, reconciling and analysis of budgets in a timely manner.
- Aided in the drafting and editing of applications, reports, proposals and year-end program assessments for review and approval by senior executives and internal budgetary committees.
- Exhibited three and a half years of exceptional project management by successfully planning, designing, implementing, and monitoring dozens of cultural events annually. Events range in scope from lectures, film screenings, keynote addresses, cross-divisional conferences, ,alumnae panel discussions, campus-wide concerts, and ceremonies, each devised to accommodate 30 to 200 guests.
- Maintained calendars and scheduled appointments to reflect the goals and priorities of the Office of Intercultural Education Assistant Deans in addition to the management and oversight of all reservations submitted for the use of space in the Intercultural Education Center.
- Social media coordinator and web content writer for three institutional offices.
- Hired, trained, and supervised student workers to work professionally in an office environment.
Administrative Assistant for The Center for Work and Service
Wellesley College
01.2011 - 08.2011
- Provided operational and administrative support to five employees.
- Aided in the drafting and editing of reports, proposals and year-end program assessments for review and approval by senior executives.
- Amassed data and populated spreadsheets and reports to track applications for internships, fellowships and grants while working in the Center for Work and Service.
Education
Master of Science, Public Affairs/International Relations -
University of Massachusetts, McCormack Graduate School of Policy And Global Studies
Boston, MA06.2011
Bachelor of Science in Human Services & Administration -
Springfield College
Springfield, MA05.1991
Skills
- Office Administration
- Customer and client relations
- Critical Thinking
- Multitasking and Time Management
- Meeting facilitation
- Microsoft Office
- Confidentiality and Data Protection
- Scheduling and calendar management
Additional Information
www.linkedin.com/in/idealadministrator
Timeline
Assistant to the Dean, School of Liberal Arts
Dean College
08.2018 - Current
Academic Administrator for Religion Department & Interdisciplinary Programs| Comparative Literature| South Asia Studies| Jewish Studies| Middle Eastern Studies
Wellesley College
04.2014 - 08.2018
Assistant To The Office of Intercultural Education
Wellesley College
09.2011 - 04.2014
Administrative Assistant for The Center for Work and Service
Wellesley College
01.2011 - 08.2011
Master of Science, Public Affairs/International Relations -
University of Massachusetts, McCormack Graduate School of Policy And Global Studies
Bachelor of Science in Human Services & Administration -
Springfield College
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