ROBYN GREEN
Kennewick,WA
Summary
Resourceful Accounts Assistant known for excellent account management, detail oriented and time management skills Expert in QuickBooks use and all aspects of Accounts Receivable with great customer service skills. A meticulous and enterprising worker dedicated to excellence and a strong work ethic.
Overview
8
8
years of professional experience
Work History
Accounting Assistant
Speedy Delivery LLC
05.2022 - Current
- Handles all Accounts Receivable and invoicing
- Create and monitor customer accounts
- Practices General clerical work
- Use of QuickBooks
- Use Excel and Google Sheets daily for accounting purposes
- Conduct Forensic Accounting periodically
- Reconciliation of accounts
- Frequently deal with Aging receivables and Auditing customers’ accounts
- General check and ACH payment application.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Migrated data and documents to facilitate system updates.
- Collaborated with team members on special projects, contributing valuable insights and problem-solving skills.
- Input financial data and produced reports using QuickBooks
- Inspected account books and recorded transactions.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
Billing and Contract Specialist
Intermountain West Insulation
05.2021 - 12.2021
- Conducted all Contract reviews and management of any changes or updates
- Performed Certified Payroll, and intents and affidavits
- Consistently do general clerical work
- Process and manage all Liens and waivers
- Use of Peachtree/Sage software.
- Worked with multiple departments to check proper billing information.
- Researched and resolved billing discrepancies to enable accurate billing.
- Enhanced customer satisfaction with timely and accurate invoice generation.
- Responded to customer concerns and questions on daily basis.
- Used data entry skills to accurately document and input statements.
- Collaborated with customers to resolve disputes.
- Handled account payments and provided information regarding outstanding balances.
- Processed payment via telephone and in person with focus on accuracy and efficiency.
- Maintained accurate records of customer payments.
- Created improved filing system to maintain secure client data.
- Encoded and canceled checks using bank machines.
- Processed vendor and supplier payments on weekly basis.
- Kept vendor and customer files accurate and up-to-date to expedite payment processing.
- Reviewed contract plans and project specifics for thorough understanding.
- Mitigated legal risks by conducting thorough reviews of contractual agreements before finalizing negotiations.
- Partnered with project managers to review costs and prepare budgets, subsequently reporting to clients.
Accounts Receivable and Payable Clerk
Columbia Electric Supply
04.2019 - 05.2021
- General and quality Customer Service
- In charge of Creating and maintaining Job Accounts
- Performed all Billing/Invoicing within receivables
- Conducted yearly Inventory and reconciliation
- General knowledge and use of different software applications
- Processed all Credit Card payments.
- Streamlined accounts receivable processes by implementing efficient invoice tracking and payment systems.
- Collaborated with cross-functional teams to streamline accounting operations, resulting in increased productivity levels across departments.
- Provided exceptional customer service through effective communication of billing inquiries or concerns between clients, vendors, and other stakeholders.
- Assisted in month-end closing activities, ensuring all transactions were accurately recorded and reported to management.
- Reduced outstanding balances by diligently following up on overdue invoices and negotiating payment plans with clients.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Processed invoices with efficiency and accuracy, resulting in decreased discrepancies.
- Managed and responded to correspondence and inquiries from customers and vendors.
Resource and Supply Specialist
Lourdes Medical Center
12.2017 - 04.2019
- In charge of ordering products and supplies for Multiple Departments
- Trained multiple employees on requesting duties
- Answer phones, constant communication with Vendors
- Managed Shipping, Receiving, Distribution and Stocking
- Performed Invoice coding and submitted invoices for payment
- Processing Outstanding Receivables and returns
- Used PeopleSoft software to perform job duties
- Basic Excel work
- Enhanced supplier relationships by maintaining open lines of communication and timely payments.
- Reviewed supply policies, plans, and procedures to resolve issues impacting logistics operations and supply accountability.
- Monitored inventory demand and material assets to reduce product variability to achieve optimal solutions.
- Closely monitored material readiness of high-priority units.
- Supervised handling of deliverables and contract closeouts.
- Closed out existing contracts after verifying receipt of contractual deliverables.
- Coordinated cross-functional teams to address supply issues, resolving problems quickly and efficiently.
- Inspected incoming and outgoing shipments to identify discrepancies with records.
- Packed, secured, labeled and applied postage to materials to prepare items for shipment.
- Sorted and delivered materials to different work areas and staff.
- Monitored inventory to maintain sufficient supply levels to meet business and customer needs.
Distribution/Receiving Specialist, Per Diem
Lourdes Medical Center
05.2016 - 12.2017
- Helped manage contract preparation and review
- Performed all Inventory ordering for Multiple Departments
- Trained multiple employees on requesting duties
- Answer phones, constant communication with Vendors
- Shipping, receiving, and stocking of supply rooms and warehouse
- Invoice coding and proper submitting of invoices to the correct departments
- Processed all outstanding Receivables
- Processed all returns in a timely manner
- Used PeopleSoft software
- Basic knowledge and use of Excel
- Managed Inventory and quality control
- Provided distribution of supplies
- Sorted and routed both incoming and outgoing mail.
- Coordinated intake of multiple large shipments per day.
- Reviewed incoming shipments for correctness to ensuring no damage or duplication of orders.
- Enhanced warehouse productivity with diligent inventory management and accurate recordkeeping.
- Assisted fellow employees with locating and obtaining items to deliver streamlined and efficient production.
- Optimized storage space utilization by consistently reorganizing inventory based on product turnover rates.
- Maintained a clean and safe working environment by adhering to strict safety protocols and guidelines.
- Sorted and delivered materials to different work areas and staff.
- Packed, secured, labeled and applied postage to materials to prepare items for shipment.
- Inspected incoming and outgoing shipments to identify discrepancies with records.
- Rejected damaged items, recorded shortages and corresponded with shippers to rectify issues.
- Monitored inventory to maintain sufficient supply levels to meet business and patient needs.
- Compared shipping orders and invoices against contents received to verify accuracy.
- Processed required paperwork to expedite handling of shipped and received goods.
- Communicated with carrier representatives, arranging for special deliveries and shipment receipts.
- Factored shipping procedures, rates and routes in making determinations on best shipping methods for materials.
Education
Bachelors of Arts in Business Management - Business Management And Human Resources
American Public University
Charles Town, WV03.2025
Associates of Science in Public Health -
American Public University
Charles Town, WV05.2014
Medical Coding Certification -
Big Bend Community College
Moses Lake, WA04.2014
Skills
I have vast knowledge of various accounting payable/receivable principles, maintaining records, reconciling account procedures, general cost accounting, all forms of invoice payment, billing procedures, posting payments, and general accounting procedures Experience with QuickBooks and Sage 50/Peachtree software Capable of making mathematical calculations with reasonable speed and accuracy Excellent written and verbal communication skills I have strong organizational skills with competency in MS Office, Excel, Google Docs and Sheets I have performed certified payroll through the state I have experience dealing with processing and monitoring intents and affidavits Experience with contract handling, reviewing, monitoring, and processing I have provided good vendor and customer relationships Have trained coworkers and new hires in various jobs and procedures Performed varying clerical duties, provide email and telephone support, and maintain up-to-date confidential files
Affiliations
Member of Society for Human Resource Management (SHRM)
Timeline
Accounting Assistant
Speedy Delivery LLC
05.2022 - Current
Billing and Contract Specialist
Intermountain West Insulation
05.2021 - 12.2021
Accounts Receivable and Payable Clerk
Columbia Electric Supply
04.2019 - 05.2021
Resource and Supply Specialist
Lourdes Medical Center
12.2017 - 04.2019
Distribution/Receiving Specialist, Per Diem
Lourdes Medical Center
05.2016 - 12.2017
Bachelors of Arts in Business Management - Business Management And Human Resources
American Public University
Associates of Science in Public Health -
American Public University
Medical Coding Certification -
Big Bend Community College