Rochelle Looc
Jersey City,NJ
Summary
Experienced Professional Executive Assistant with a strong background in optimizing front office management to improve productivity. Known for meticulous attention to detail, decisive nature, and sound judgment. Exceptional multitasking skills and highly self-motivated. Consistently delivers tasks on time and with precision, whether working independently or collaboratively. Brings over 10 years of experience in business operations and a proven track record of success to any organization.
Overview
23
23
years of professional experience
Work History
Executive Assistant and Office Manager
Recycle Track Systems
01.2022 - 12.2024
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for other team members executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Coordinated events and worked on ad hoc projects.
- Kept detailed track of household and maintenance inventory and schedules.
Executive Assistant/Office Manager
The Lighting Design Group
11.2019 - 06.2020
- Right-hand support for the President, the COO, and company EVOP’s
- Handled all administrative duties including managing schedules, planning meetings, reconciling expenses, drafting correspondence, arranging travel, answering phones, and other organizational tasks
- Liaison with an outsourced IT consultant, making sure that IT operations and backups are functioning seamlessly and overseeing all IT equipment throughout the department
- Managed all new hires and existing employee administration
- Handled special administrative projects and company projects on an ongoing basis
- Daily management of a fast-paced office
Executive Administrative Assistant
Diamond Chemical Company Inc.
01.2018 - 10.2018
- Supported President, Vice President, Directors of Sales, and Sales Representatives with daily operational functions
- Provided logistical support for programs, meetings, and events, including room reservations, room setup, agenda preparation, materials printing, and calendar management
- Formulated bid presentations; from evaluating the initial inquiry with the sales team, estimating leads, tracking and managing the progress of works, and presenting final bids to clients as required
- Collaborated with other administrative team members, human resources, and finance departments on special projects and events
- Assisted CFO with daily and monthly expense reports
Executive Administrative Assistant/Office Manager
RLE Industries
12.2012 - 08.2017
- Gatekeeper, ensuring the CEO’s time is effectively used
- Planned and managed the CEO’s active and ever-changing calendar of both business and personal meetings
- Maintained Executive team meeting agendas and tracks completion of agenda items
- Directed administrative functions for the directors, principles consultants, and key managers
- Provided quality customer service for Project and Sales personnel
- Scheduled and led production meetings with COO to ensure products and services were delivered promptly
- Planned and attended Lighting Trade Shows with VP of Sales
- Assisted with website maintenance, created and revised product specification sheets for catalog updates
- Reviewed, edited, and completed expense reports for management teams
- Oversaw office inventory activities, including ordering, requisitions, stocking, and shipment receiving
- Managed CRM database, including troubleshooting, maintenance, updates, and report generation, reducing errors
- Overall support for maintenance of organizational culture and employee morale
Executive Sales Support
Traxon Technologies
11.2015 - 04.2017
Executive Administrative Assistant/Office Manager
American Factory Inc.
05.2011 - 11.2012
Certified Surgical Assistant
New York-Presbyterian and St. Vincent Hospital
08.2001 - 03.2005
Education
The United States Air Force
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University of Hawaii
Skills
- MS Office Suite
- Google Suite
- QuickBooks
- SAP, Sales Force, Concur
- Office administration
- Schedule & calendar planning
- Travel and event coordination
- Customer Service-oriented
- Expense Reporting
- Information confidentiality
- Strong problem solver
- Proactive
- Organized
- Innovative
- Resourceful
- Meticulous attention to detail
- Results-Oriented
- Dedicated team player
OTHER
New Jersey Realtor
Timeline
Executive Assistant and Office Manager
Recycle Track Systems
01.2022 - 12.2024
Executive Assistant/Office Manager
The Lighting Design Group
11.2019 - 06.2020
Executive Administrative Assistant
Diamond Chemical Company Inc.
01.2018 - 10.2018
Executive Sales Support
Traxon Technologies
11.2015 - 04.2017
Executive Administrative Assistant/Office Manager
RLE Industries
12.2012 - 08.2017
Executive Administrative Assistant/Office Manager
American Factory Inc.
05.2011 - 11.2012
Certified Surgical Assistant
New York-Presbyterian and St. Vincent Hospital
08.2001 - 03.2005
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University of Hawaii
The United States Air Force
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