Rochelle "Rocky" Railey
Fort Collins,CO
Summary
Distinguished Executive Assistant with a notable tenure at Colorado State University, adept in calendar management and tech-savviness. Spearheaded diversity initiatives and streamlined executive communication, reflecting exceptional organization and interpersonal skills. Proven track record in enhancing workflow and supporting high-level decision-making. Hardworking, highly motivated professional eager to lend combined knowledge and skills to enhance business performance. Operates well in both individual and team capacities, leveraging seasoned work ethic to quickly adapt to different processes and drive company objectives. Resourceful and results-driven with a passion for growth and efficiency to meet company needs and increase service value. Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
Work History
Executive Assistant to the Director of Athletics
Colorado State University
06.2018 - Current
- Provide executive level support to the Director of Athletics and Executive staff as well as athletic department coaches and staff
- Manage calendar for Athletic Director and Executive Staff
- Schedule travel for Athletic Director
- Maintain expense reports
- Write and proof donor acknowledgements
- Initiated and help coordinate Holiday Happy Hour, an annual event for top-level donors and community members
- Coordinate staff social events including annual Chili Cook-Off
- Maintain records and reports for athletic staff for mandatory NCAA, Conference and University trainings
- Created tracking system for athletic director/development to utilize to track donor acknowledgements
- Coordinate with President's office and campus constituents the scheduling of executive staff and coaches
- Coordinated annual student-athlete graduation ceremony
- Coordinate itineraries for visitors and candidates for jobs
- Created and update athletic director's monthly staff update
- Administrative support for the Faculty Council Committee on Intercollegiate Athletics, (FCCIA); includes agendas, minutes and assisting committee with scheduling with coaches and teams
- Maintain office supplies and equipment
- Serve as main contact for athletic department, managing multiple email requests and phone lines
- Work with facilities and IT to integrate phone system from previous system to Teams
- Manage athletic staff lists.
- Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
- Developed presentations for the director using advanced PowerPoint skills, resulting in visually engaging content that conveyed key messages effectively.
- Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
- Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Mentored junior staff members in administrative best practices to foster their professional growth within the organization.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Answered high volume of phone calls and email inquiries.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Used advanced software to prepare documents, reports, and presentations.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Administrative Assistant; Assistant Principal/Activities Director
Arapahoe High School, Littleton Public Schools
07.2015 - 06.2018
- Assisted activities administrator, staff, parents and students as needed
- In addition, performed general office duties and support, as well as specific assignments that include: Ability to work in a highly confidential environment with student discipline, academics and attendance
- Managed administrator's calendar and scheduling
- Responsible for administrative support for director and leadership team with regards to district and school-wide discipline and compliance initiatives
- Oversaw in-building teacher's substitutes that required having the ability to react and coordinate class coverage in a timely manner daily for over 100 faculty members
- Co-coordinator for the Annual Toy Drive, soliciting donations for over 10,000 toys and cash to an under-privileged elementary school in the Denver Metro area
- Initiated and coordinated, “Miracle Minute” to help generate donations for Annual Toy Drive
- Assisted with 60 clubs and activities, including budgeting and facility scheduling
- Planned special events that included school-wide dances, assemblies and parades
- Provided administrative assessment support for standardized testing for 1,200 students
- Provided administrative support for October Count, the main source of funding for public schools
- Executed webpage and electronic media management for Activities Department
- Oversaw parent volunteers and student assistants.
Executive Assistant
Colorado High School Activities Association (CHSAA)
07.2014 - 07.2015
- Assistant to commissioner responsible for annual athletic director's summit, Equity, Title IV, volleyball, field hockey and girls/boys' tennis, swimming & diving, and skiing
- In addition, performed general office duties and support, as well as specific assignments that included: Coordinated registration and organization for music festivals that draw 70,000 students annually
- Included making travel arrangements for over 75 adjudicators statewide
- Streamlined billing and collection process
- Event assistant for state championships in volleyball, field hockey and girls/boys tennis, swimming & diving and skiing
- Event assistant for CHSAA Music Gala
- Event assistant for annual athletic director's summit
- Co-managed volunteers at all state events
- Worked with volunteer committee and board members, assisted with annual meetings, minutes and follow-up
- Proofed and produced annual bulletins for each sport
- Maintained webpage for all sports the commissioner was responsible for
- Assisted with general office duties.
Counseling Secretary
Littleton High School; Littleton Public Schools
04.2007 - 06.2014
- Administrative support to counseling and post grad staff in diverse, fast-paced, confidential office environment
- In addition, performed general office duties and support as well as specific assignments that included: Ability to work effectively with diverse population in highly confidential work environment
- Managed office and calendars for five licensed staff members
- Liaison for parents, students and staff
- Co-coordinated parent volunteers in counseling/post grad area
- Supervised 12-15 student assistants per semester
- Managed open enrollment administrative paperwork and follow-up with families
- Special event assistant for graduation, included program preparation, student seating and diplomas
- Assessment support for standardized testing
- Webpage management.
Education
Bachelor of Arts - Technical Journalism, Public Relations
Colorado State University
Fort Collins, ColoradoCollege of Business - Two-Year Secretarial Certificate
Colorado State University
Fort Collins, ColoradoSkills
Reliable, resourceful, hard-working, ethical individual
- Experienced working with high level of confidentiality
- Ability to work effectively with all individuals within complex organization
- Dedicated team member, project lead, and highly productive individual producer
- Ability to understand and execute vision of persons in authority
- Proficient on PC and MAC computers in Microsoft Word, Excel, PowerPoint, Outlook, webpage management and various database programs
- Strong decision-making
- Advanced multitasking
- Proactive Problem Solving
- Time management expertise
Committees And Community Involvement
- Member-Athletic Department Representative, Colorado State University Employee Appreciation Committee, 2018-current
- Member, Colorado State University Together Steering Committee, 2020-current
- Member, Athletic Department's Professional Development Committee, 2018-current (note, committee has not been active under this title since 2020 with the establishment of the Together Initiative)
- Volunteer, Rams Against Hunger Food Drive, 2018-current
Timeline
Executive Assistant to the Director of Athletics
Colorado State University
06.2018 - Current
Administrative Assistant; Assistant Principal/Activities Director
Arapahoe High School, Littleton Public Schools
07.2015 - 06.2018
Executive Assistant
Colorado High School Activities Association (CHSAA)
07.2014 - 07.2015
Counseling Secretary
Littleton High School; Littleton Public Schools
04.2007 - 06.2014
Bachelor of Arts - Technical Journalism, Public Relations
Colorado State University
College of Business - Two-Year Secretarial Certificate
Colorado State University
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