Rojan Abdi
Kirkland
Summary
Experienced Senior Executive Assistant with over 7 years in top-level support roles, specializing in travel arrangements and office management. Designed and implemented metrics-driven performance reviews, boosting team productivity by 30% in six months. Organized high-impact events with 90% employee attendance, strengthening corporate culture. Streamlined senior management meeting preparation, improving efficiency by 20%, and optimized administrative workflows, reducing task completion time by 35%, ensuring accountability across the team.
Overview
8
8
years of professional experience
Work History
Sr.Executive Assistant/Office Manager
ACCO Brands
04.2023 - Current
- Efficiently managed daily office operations, coordinated administrative tasks, supervised staff, and optimized workflows to ensure smooth functioning. Skilled in budgeting, scheduling, and maintaining office systems for improved productivity.
- Assist in tracking key performance indicators (KPIs), providing data-driven insights to help executives monitor and adjust strategic goals.
- Designed and implemented a multi-faceted business strategy that integrated market analysis and competitive research, now serving as a foundational model for strategic planning used by 15 team members.
Sr. Executive Assistant
Flyhomes
06.2021 - 04.2023
- Crafted and maintained executive communication templates, facilitating consistent messaging for 200+ interactions with clients and partners; this initiative ensured brand messaging integrity and improved response quality across all channels
- Spearheaded the development and execution of event timelines and budgets for 10+ corporate events, ensuring adherence to objectives and deadlines, which resulted in zero last-minute changes and a 95% on-time completion rate
- Revamped the office supplies inventory management system by integrating a real-time tracking tool; this initiative decreased excess inventory by 25% and ensured that essential supplies were always available for staff
Executive Assistant
Gesa
01.2018 - 06.2021
- Directed communication efforts between executive leadership and 20+ external partners, optimizing collaboration processes, which led to the successful execution of joint ventures and enhanced partnership satisfaction ratings
- Formulated a checklist for document quality assurance that was adopted across 10 departments, leading to a measurable increase in document accuracy and a 20% decrease in time spent on revisions
- Coordinated and executed over 10 high-impact company events annually, enhancing employee engagement by organizing activities that fostered collaboration among departments and boosted attendance rates to above 90%
Executive Assistant
Alaska USA
09.2016 - 01.2018
- Conducted 14 monthly team alignment meetings, developed structured agendas to track progress, and documented minutes that highlighted key decisions; this initiative improved transparency and led to a 20% improvement in team cohesion
- Scheduled and prioritized executive meetings for a leadership team of 8, ensuring over 95% of appointments were confirmed within 24 hours; enhanced communication efficiency and minimized scheduling conflicts across departments
- Coordinated administrative tasks that enhanced communication between executives and staff members; implemented a new filing system which improved access to sensitive information for six team leaders, fostering quicker decision-making processes
Education
Bachelor of Business Administration (BBA) -
National University
La Jolla, CA06-2022
Skills
- Interpersonal Skills
- Financial Management
- Client and Vendor Relations
- Project Coordination
- Data Management
- Strategic Planning Support
- Cross-Functional Liaison
- Innovation and Process Improvement
Timeline
Sr.Executive Assistant/Office Manager
ACCO Brands
04.2023 - Current
Sr. Executive Assistant
Flyhomes
06.2021 - 04.2023
Executive Assistant
Gesa
01.2018 - 06.2021
Executive Assistant
Alaska USA
09.2016 - 01.2018
Bachelor of Business Administration (BBA) -
National University
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