ROMEO ALDAY MAPUTI
Brooklyn,NY
Summary
Task-Driven Executive Secretary. Adept at driving efficiency and enhancing workflows. Meticulous, with 22+ years in Office Administration. I've known for exceptional attention to detail, self starter and collaborative. Working collaboratively with C-Suites executives,
I significantly contributed 3 years of maintaining impeccable financial records as an Accounting/Bookkeeping Assistant. Fostering client relations, ensuring operational excellence across functions.
Overview
25
25
years of professional experience
Work History
Accounting/Bookkeeping Assistant
Heera Moti Inc.
New York City, New York
01.2022 - 01.2025
- Daily tasks included check preparation and deposit into our corresponding bank. Those checks were received from our customers, statewide and overseas. Using the in-house software, I also applied payments to customers' corresponding open invoices; this was done daily. I was responsible for processing the monthly statements of our customers. I normally process 300 to 500 statements at a time.
- Assisted the Finance/Accounting Manager in the preparation of financial statements using accounting principles and techniques. Processed bills for payment. We normally paid our vendors with checks. If checks are not readily available, and our vendors require ASAP payment, we processed it via wire transfer. Ensured that transaction details in accounting software match those on bank account statements, and other financial statements.
- Financial record-keeping maintained financial records, including physical and electronic systems, and ensured proper documentation of expenses. Bank reconciliations: Compared a company's financial records to bank statements to ensure data integrity and correct discrepancies
- Assisted with payroll, including verifying timesheets, calculating vacation and sick days, and preparing checks. Reconciled transaction, budget, and expense reports for monthly reporting.
Executive Secretary
King Abdullah University of Science & Technology
Thuwal, Saudi Arabia
03.2009 - 12.2020
- Proactively managed the executive’s C-Suite Calendars, ensuring all appointments, meetings, and travel arrangements are organized efficiently, resolving any scheduling issues.
Planed and coordinated domestic and international travel, including flights, accommodations, itineraries, car service and logistics. Travels expenses management using the concur platform. - Acted as the primary point of contact between executives and internal and external stakeholders; handled inquiries and requests with professionalism.
- Maintained all professional and personal files in an organized manner with appropriate safeguarding of confidential information.
- Functioned well in a high-paced environment. Ad hoc operational responsibilities as assigned the executives, including events planning, HR onboarding, visa processing, logistics, etc.
Executive Secretary
Toyota Saudi Arabia
Jeddah, Saudi Arabia
02.2004 - 02.2009
- Arranged Executive's domestic and overseas Travel, logistics and accommodations.
- Organized complex calendars and schedules, resolving any scheduling issues. This includes sustaining a daily calendar of meetings and events.
- Established and organized an effective and efficient recording system that facilitates proper, safe and confidential storage and prompt retrieval of data/documents
- Prepared presentation materials, draft documents, take meeting minutes, and follow up on action items.
Executive Secretary
Bank Aljazira
Jeddah, Saudi Arabia
08.2003 - 02.2004
- Provided all administrative support to the Assistant General Manager (AGM) - Assured acute confidentiality in all matters
- Managed all travel arrangements & hotel bookings. Prepared AGM expense reports, arranged high level meetings, Drafted all inter-office memos independently and accurately
- Answered all telephone calls for the AGM. Greeted all guests and visitors. Filed, Participated in project planning activities & all related coordination. Ordered and maintained office supplies, and equipment maintenance.
Administrative Assistant
Saudi Aramco
Jeddah, Saudi Arabia
04.2000 - 08.2003
- Performed high-level secretarial duties, administrative functions, and personal assistance.
- Arranged domestic and international travels.
- I prepared the required reports. Communicated with other departments, divisions, and outside organizations.
- Prepared correspondence and maintained the filing system for department documents.
- Ordered and maintained office supplies and equipment maintenance, and arranged domestic and international travels.
Education
Banking Essentials
Bank of America
New York, NY01-2025
Accounting for Non-Accountant
KAUST In-House Training
09-2018
Introduction to Risk Project Management
Project Management Institute
05-2016
Introduction to Project Management
Project Management Institute
02-2014
TOYOTA WAY in Sales & Marketing
01.2008
Diploma - Computer Technology
University of Batangas
Batangas City, Philippines10.1996
Skills
- Office Administration
- Microsoft Office Suite
- Travel Arrangements
- Quickbooks
- Concur
- Calendar and Schedule Management
- Account Management
- Record-keeping Expertise
- Client Relations
- Inventory tracking
- Effective multitasking
- Attention to detail
- Critical Thinking
- Computer Skills
- Customer Service
- Cross-functional Coordination
- Teamwork and Collaboration
Timeline
Accounting/Bookkeeping Assistant
Heera Moti Inc.
01.2022 - 01.2025
Executive Secretary
King Abdullah University of Science & Technology
03.2009 - 12.2020
Executive Secretary
Toyota Saudi Arabia
02.2004 - 02.2009
Executive Secretary
Bank Aljazira
08.2003 - 02.2004
Administrative Assistant
Saudi Aramco
04.2000 - 08.2003
Banking Essentials
Bank of America
Accounting for Non-Accountant
KAUST In-House Training
Introduction to Risk Project Management
Project Management Institute
Introduction to Project Management
Project Management Institute
TOYOTA WAY in Sales & Marketing
Diploma - Computer Technology
University of Batangas
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