RONABELLE UBAY
Senior Administrator
Doha,Qatar
Summary
I am an energetic, driven, and hardworking staff with outstanding time management skills. I have gained more than 4 years of experience in this field and I’m looking forward to utilizing my skills and abilities in an organization where I can make a tangible difference on a daily basis.
Overview
6
6
years of professional experience
5
5
years of post-secondary education
Work History
Senior Administrator
ASSETS PROPERTY MANAGEMENT
Doha, Qatar
11.2021 - Current
- Assistant to the General Manager, organizing meetings and appointments, producing agendas, and taking minutes.
- Maintains a scheduler to help organize appointments with the General Manager and give necessary advice/reminders on daily basis and ensure critical meetings are not missed.
- Process and respond promptly to incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying, and distributing information as necessary.
- Process and respond promptly to incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying, and distributing information as necessary.
- Collaborates with various departments, including Hard Services, Soft Services, Leasing, Marketing, Commercial & Procurement, Administration, HR, Tenant Delivery & Design, to gather all necessary accurate details in order to produce the 100 slides for the CEO Bi-Weekly Meeting presentation.
- Involved on processing, organizing the signing of contracts, lease agreements, letters, memos, purchase orders, purchase requisition, comparison bid summary, monthly invoices, and all documents that requires the General Manager's review and approval.
- Records & keep on track all distributed documents from the GM's office and monitors actions are taken for correspondence that requires a reply on daily basis.
- Maintain an organized workflow for property and facility management operation concerning the delivery and execution of the General Manager's instruction.
Facility Coordinator Cum Administrator
AL ASMAKH FACILITIES MANAGEMENT
Doha, Qatar
11.2019 - 10.2021
- Focal Point for Towers' facilities concerns ie Electrical, Mechanical, Plumbing, HVAC, Carpentry and Painting works, Ready for Occupancy Apartments (Check-Out and Check-in)
- Develop a system for cleaning, repair, and facility maintenance
- Vendor Management regards minor and major projects risk assessment, JHA, Method of the statement, permit to work, progress, and completion
- Reports to Head of Operations Manager and Property Manager
- Assist with Tendering process, quotation, and estimation
- Monitor materials delivery and inventory
- In charge of admin jobs concerning manpower request/transfers, staff requests leave application, employment cancellation/resignation, accommodation requirements, vehicle arrangement, reimbursement process, preparation of daily & monthly timesheet summary reports, and overtime encoding using ERP Oracle on a daily basis
- Making sure that all attendance/time records reach the Head Office on time
- Managing the delivery of all hard and soft services-related concerns.
IBSS Administrator
CONDUENT Philippines
Pasay City, Manila, Philippines
02.2016 - 09.2019
- Operates the security system and assists with the implementation of security operating procedures relating to building security
- Controls access to the database, including creating, modifying, and removing the access right of employees based on the request of the SBU
- Provides support services to the end-users, such as generating reports, correspondence, and other documents as needed audit related to security and HR requirements
- Participates during a security system audit and general activities.
- Receives and answers email requests/ inquiries and accommodates employees, visitors and contractors with regard to their badges/ id / access rights
- Creates and prints employee’s ID using ID Assist software.
Education
Graduate of Associate in Computer Technology - COMPUTER TECHNOLOGY
City University of Pasay
Pasay City, Philippines 04.2017 - 05.2019
Undergraduate of HRD Management - Business Administration And Management
Institute of Creative Computer Technology Colleges
Manila, Philippines 06.2013 - 03.2016
Skills
Administrative Management
Facility ManagementPersonnel ManagementKnowledge on various software system such us SAP, ERP Oracle, Yardi, DAMAS and Microsoft Office
Timeline
Senior Administrator
ASSETS PROPERTY MANAGEMENT
11.2021 - Current
Facility Coordinator Cum Administrator
AL ASMAKH FACILITIES MANAGEMENT
11.2019 - 10.2021
Graduate of Associate in Computer Technology - COMPUTER TECHNOLOGY
City University of Pasay
04.2017 - 05.2019
IBSS Administrator
CONDUENT Philippines
02.2016 - 09.2019
Undergraduate of HRD Management - Business Administration And Management
Institute of Creative Computer Technology Colleges
06.2013 - 03.2016