Ronanna Hanson

• Analyze Wide Area Work Flow (WAWF) invoices verifying compliance with the contract
• Collaborate with acceptors and contract specialist to insure WAWF invoices accepted, rejected or contracts modified as required
• After WAWF invoices are accepted, verify goods or services are receipted in Industrial Logistics Support Management System (ILSMIS) and receipt as necessary
• Recommend accepted WAWF invoices for certification or rejection
• Counsel and direct vendors in establishing WAWF accounts and Central Contractor Registry (CCR) updates, and giving instruction on how to submit invoices in WAWF per their contract requirements
• Analyze hard copy invoices verifying they conform to the contract or purchase order
• Collaborate with end users and certification personnel to obtain required signatures
• Verify accepted items are receipted in ILSMIS and run receipts as necessary
• Process invoices via Invoice Certification Management (ICM) or Prompt Pay Certificate as required
• Utilize Computer Optimized Batch Reconciliation Application (COBRA), Mechanization of Contract Administration Services (MOCAS), One Pay, My Invoice and Electronic Document Access (EDA) to research vendor payment issues and assist in payment resolution collaborating with Defense Finance and Accounting Service (DFAS)
• Initiate the creation of SF 1081 with appropriate documentation and signatures to correct disbursement errors
• Utilize Business Intelligent Systems (BIS), COBRA, MOCAS and One Pay to generate reports needed to reconcile contracts in preparation for de-obligation or close-out purposes as well as to maintain correct records
• Utilize COBRA, MOCAS, One Pay, Defense Integrated Financial Systems (DIFMS) and ILSMIS to research Unmatched Disbursements (UMD), Unmatched Commercial Bills (UCB) and credits
• Collaborate with Contract Close-out staff, Acquisition Staff and Management to collect and correlate data from MOCAS, ILSMIS, WAWF, One Pay and COBRA for audits
• Review Online Computer Information Exchange (OCIE) reports to correct WAWF receipt errors in ILSMIS
• Develop and maintain excellent rapport with vendors and customers
• Maintain training requirements for WAWF, Enterprise Resource Planning (ERP), Appropriations Law, and other required training courses
• Timely respond to e-mail correspondence from vendors, customers and management
• Participate in Continuous Improvement Event resulting in the establishment of the Contract Close-out Team
• Analyze new and amended incoming funding documents
• Recommend for processing or rejection
• Monitored Budget inbox, and updated Work in Process Folder
• Process funding after accepted using Sponsor Order System (SOS)
• Process 2193’s in SOS, scan and file
• Create Power Point Presentation for the Budget Officer
• Analyze and process outgoing requisitions in ILSMIS
• Obligate funding in STARS HCM for NAVSEA
• Knowledgeable of funding from funding document, appropriation, Customer Order Number (CON), to Job Order Number (JON) levels
• Supervisor: Mel Hart (812)675-5379
• Okay to contact this Supervisor: Contact me first

• Quality Systems Manager/Certified Quality Focal Point for Comptroller Department: gather, review, format, and route Quality Documents for signature approval at the Department, Division, and Branch levels.
• Ensure that Comptroller documents meet both Navy Regulations and ISO 9001:2015 standards.
• Maintain controlled quality documentation, including Master List of Controlled Documents; assist in preparation for internal and external ISO quality audits.
• Collaborate with the Management Team to maintain the Quality Management System.
• Monitor corrective and preventive action items assigned to the Comptroller Department.
• Assist Quality Management Office (QMO) with internal quality evaluations/audits.
• Prepare slides for the Monthly Business Meeting and address those slides in the meeting.
• Sit as Comptroller Department's Representative on the Quality Steering Group.
• Document custodian for training material given by Comptroller Department
• Records Liaison Officer for the Comptroller Department, create and maintain a file plan for official records and ensure proper labeling, storage, and destruction as specified by law and regulations.
• Research contract de-obligation requests using NERP, MOCAS, DCAS, MY Invoice, and WAWF.
• Analyze Wide Area Work Flow (WAWF) invoices, verifying compliance with the contract.
• Collaborate with acceptors and contract specialists to ensure WAWF invoices are accepted, rejected, or contracts modified as required.
• After WAWF invoices are accepted, verify goods or services are receipted in Navy ERP and receipted as necessary.
• Recommend accepted WAWF invoices for certification or rejection.
• Counsel and direct vendors in establishing WAWF accounts and Systems for Awards Management (SAMs) updates, and giving instruction on how to submit invoices in WAWF per their contract requirements.
• Perform the duties of secondary WAWF Group Administrator (GAM) assistance agency employees in requesting and obtaining WAWF access.
• Provide training for new WAWF Acceptors and Contracting Officers' Representatives.
• Assist current WAWF users with password or certificate resets, and other WAWF issues as required.
• Analyze hard copy invoices, verifying that they conform to the contract or purchase order.
• Collaborate with end users and certification personnel to obtain required signatures.
• Verify accepted items are receipted in NERP and have receipts processed as necessary.
• Process invoices via Invoice Certification Management (ICM) or Prompt Pay Certificate, as required.
• Utilize Computer Optimized Batch Reconciliation Application (COBRA), Mechanization of Contract Administration Services (MOCAS), One Pay, My Invoice, and Electronic Document Access (EDA) to research vendor payment issues and assist in payment resolution, collaborating with Defense Finance and Accounting Service (DFAS).
• Initiate the creation of SF 1081, with appropriate documentation and signatures, to correct disbursement errors.
• Utilize Business Intelligent Systems (BIS), COBRA, MOCAS, and One Pay to generate reports needed to reconcile contracts in preparation for de-obligation or close-out purposes, as well as to maintain correct records.
• Utilize COBRA, MOCAS, One Pay, Defense Integrated Financial Systems (DIFMS), and ILSMIS to research Unmatched Disbursements (UMD), Unmatched Commercial Bills (UCB), and credits.
• Collaborate with Contract Close-out staff, Acquisition Staff, and Management to collect and correlate data from MOCAS, ILSMIS, WAWF, One Pay, and COBRA for audits.
• Review Online Computer Information Exchange (OCIE) reports to correct WAWF receipt errors in ILSMIS.
• Develop and maintain excellent rapport with vendors and customers.
• Maintain training requirements for WAWF, Enterprise Resource Planning (ERP), Appropriations Law, and other required training courses.
• Timely respond to e-mail correspondence from vendors, customers, and management.
• Participate in Continuous Improvement Event, resulting in the establishment of the Contract Close-out Team.
• Analyze new and amended incoming funding documents.
• Recommend for processing or rejection.
• Monitored Budget inbox and updated Work in Process Folder.
• Process funding after accepted using Sponsor Order System (SOS).
• Process 2193's in SOS, scan, and file.
• Create PowerPoint Presentation for the Budget Officer.
• Analyze and process outgoing requisitions in ILSMIS.
• Obligate funding in STARS HCM for NAVSEA.
• Knowledgeable of funding from funding document, appropriation, Customer Order Number (CON), to Job Order Number (JON) levels.
• Developed and maintain invoice payment schedule database.
• Developed and maintain Outstanding Invoice Metrics.
• Developed and maintain WAWF User Database.
• Developed and maintain WAWF GAM Metrics.
• Maintain 1301 Approval Metrics.
• Supervisor: Debra J. Dougherty (564) 226-6765

Okay to contact this supervisor: Yes.