Procore
Roopaa Shah
Construction -Permit Coordinator
Somerset,USA
Summary
Resourceful Project Coordinator adept at maintaining high productivity and efficiently completing tasks. Skilled in navigating permit application processes, ensuring compliance with regulatory requirements, and coordinating with local government agencies. Excel in communication, problem-solving, and time management, leveraging these soft skills to facilitate smooth project progression and meet critical deadlines.
Skilled Permit Coordinator with strong background in managing and coordinating permit applications for various construction and development projects. Possess comprehensive knowledge of building, zoning, and safety codes, as well as regulatory compliance procedures. Strengths include stellar organizational skills, keen attention to detail, and ability to effectively communicate with diverse stakeholders. Previous work resulted in streamlined permit acquisition processes, contributing to on-time project completions.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Project & Permit Coordinator
Greenlight Permitting Services LLC
Somerset, USA
01.2024 - Current
- Execute project management tasks, follow up with vendors for W-9s, COIs, RFI/RFP Submittals.
- Supervise the project procurement process, conduct meetings with clients to assess their needs, and define project requirements.
- Provide 2 weeks' lookahead and schedule to the PM team, and provide a forecast or as otherwise required.
- Assist Project Accountants on billing clients, back charging subs if need be.
- Provide backups and detailed information of relevant invoices for client transparency.
- Be the liaison between the project team and project clients throughout the project life cycle.
- Foster cross-team collaboration to help project team members complete project tasks and produce deliverables-Maintain a cheerful, positive and motivating environment within project team and all coworkers
- Identify areas for improvement and incorporate lessons learned into future projects.
- Diligent follow-ups with vendors and subcontractors for important documentation, certification for OSHA, and any applicable licenses.
- Review commitments and contracts to confirm COI compliance and issue STOP Payment orders if non-compliant.
- Single handedly Coordinated between design team, review blueprints, hold meetings with various subcontractors, review drawings with subcontractors, prepare technical sections and submit complete permit packages to township according to UCC requirements
Construction Permit Coordinator
G William Group LLC
EDISON, NJ
08.2019 - 12.2023
- Primary role and critical responsibility were to prepare large permit application packages for various projects and coordinate with numerous townships all over New Jersey.
- Reviewed blueprints, prepared UCC Forms F110, F120, F130, F140, Construction Jackets, Certificates of Approval, Certificates of Occupancy, and numerous other UCC forms as required in detail and with accuracy.
- Prepared zoning applications, road opening permit applications, water and sewer applications as part of various permit applications.
- Prepared utility applications for Water, Gas, Cable with PSEG, JCPL, Verizon, Comcast, etc.
- Submit permit applications in person to various building departments such as the Department of Community Affairs in Trenton, Edison, Cranford, East Windsor, Hillsborough, Lawrence, Millstone, Manalapan, Paterson, Hamilton, North Brunswick, and many more.
- Reasonable understanding of UCC and of various AHJs all over New Jersey.
- Follow up with UCC Code offices for approvals and fees, inform clients regarding permit fee amounts, obtain payment, pull permits, scan approvals, and upload them in project folders on Procore. Print a working set of the approved drawings and permits, and bring them to the job site.
- Attended Planning board meetings as required.
- Facilitated and managed the approval process for construction permits in a timely and efficient manner for 5+ projects at various construction stages at any given time.
- Coordinated with various government agencies and UCC departments to acquire necessary permits for construction projects: DEP, MUA, DOT.
- Conducted thorough research and analysis of local building codes and regulations to ensure compliance.
- Assisted project managers and contractors in completing permit application forms and assembling required documentation for permit application.
- Maintained accurate records and documentation of permit applications, approvals, and denials via the centralized Permit Matrix.
- Communicated with clients and stakeholders regarding the status of permit applications and any necessary revisions.
- Collaborated with cross-functional teams to resolve any issues or challenges related to permit approvals.
- Monitored and tracked permit expiration dates, and facilitated the renewal process as needed.
- Conducted site visits and inspections to ensure compliance with permit conditions and regulations.
- Provided guidance and support to team members on permit processes and procedures.
Project Coordinator
G William Group LLC
Edison, NJ
07.2019 - 12.2023
- Managed communication channels between various teams involved in the execution of complex projects.
- Maintained a detailed database of project information including budgeting, resources and deliverables.
- Developed and implemented project plans, established timelines, tracked progress and ensured deadlines were met.
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Performed regular reviews of project documentation and communicated results with relevant personnel.
- Collaborated with senior leadership on strategic planning initiatives related to future projects.
- Resolved conflicts among team members by providing creative solutions that addressed all parties' needs.
- Facilitated meetings between stakeholders to discuss project requirements, objectives or outcomes.
- Contributed ideas towards process improvements that would increase efficiency or productivity levels.
Assistant Office Manager
B&H Contractors LLC
03.2016 - 07.2019
- Assisted office manager with daily operations and administrative tasks
- Maintained office supplies inventory and ordered new supplies as needed
- Scheduled and coordinated meetings and appointments for office staff
- Assisted with organizing and planning company events and meetings
- Managed and responded to emails and phone calls on behalf of the office manager
- Trained and supervised new office staff members
- Prepared and processed expense reports and reimbursement requests
- Handled confidential information with discretion and professionalism
- Responded to customer inquiries and complaints in a timely and professional manner
- Managed the office calendar and ensured timely completion of tasks and deadlines
- Conducted research and compiled data for various projects and reports
Associate- Accounts Payable
Pointe Developers LLC
07.2015 - 01.2016
- Perform all duties related to Accounts payables for 7+ Multi dwelling properties
- Processed and verified invoices for accuracy and completeness
- Reviewed and reconciled vendor statements to ensure all payments were up to date
- Resolved any discrepancies or issues with vendors in a timely and professional manner
- Prepared and processed weekly check runs for vendor payments
- Maintained accurate and organized records of all accounts payable transactions
- Assisted with month end close procedures, including accruals and account reconciliations
- Followed company policies and procedures to ensure compliance with internal controls and external regulations
- Contributed to the development and maintenance of vendor relationships through effective communication and timely payments
Project Cost- Analyst
Hadddad Plumbing & Heating
02.2014 - 03.2015
- Conducted in depth analysis of project costs and expenses
- Collaborated with project teams to develop accurate budget forecasts
- Monitored project expenditures and provided regular cost reports to management
- Identified cost saving opportunities and made recommendations for cost reduction
- Assisted in preparing financial statements and project status reports
- Conducted variance analysis to identify gaps between budgeted and actual costs
- Communicated with vendors and suppliers to negotiate favorable rates and terms
- Developed and maintained project cost tracking systems
- Participated in project meetings to provide cost related insights and recommendations
- Worked closely with other departments, such as finance and procurement, to ensure accurate cost allocations
- Contributed to the development and improvement of project cost management processes and procedures
Managing Partner -Office Manager
Kablan Plumbing & Heating
01.2001 - 12.2013
- Managed day-to-day operations of the office, overseeing a team of 15 employees
- Developed and implemented office policies and procedures to improve efficiency and productivity
- Conducted performance evaluations and provided coaching and training to team members
- Oversaw budget and financial management, including expense tracking and cost reduction strategies
- Facilitated communication between staff and upper management to ensure alignment of goals and objectives
- Coordinated and managed office events, including team building activities and client meetings
- Negotiated contracts and maintained relationships with vendors and suppliers
- Implemented technology solutions to streamline processes and improve workflow
- Developed and maintained relationships with clients, providing topnotch customer service
- Collaborated with other managing partners to make strategic decisions for the company's growth and success
- Conducted market research and analysis to identify new business opportunities and marketing strategies
- Ensured compliance with all legal and regulatory requirements, including data privacy and security measures
Owner
Roopa Films International
01.1988 - 10.1999
- Owner -Assistant Producer and Assistant Director for 7+ Hindi & Gujrati Commercial movies in Bollywood
Education
Technical Assistant - Construction Code Office
Union County College
Union, NJ01.2023
Diploma in Business Management - Advertising & Marketing
Narsee Monjee Institute of Business Management
Mumbai, India08.1997
Bachelor of Commerce - Business Management
Narsee Monjee College of Commerce & Economics
Mumbai, India07.1995
Skills
- Review & prepare AHJ/ DOB applications
- Zoning
- Planning
- Utility applications
- Assemble Construction Permit packages
- Building Permit Applications
- Research abilities
- Code enforcement
- Construction knowledge
- Document Review
- Building Codes
- Microsoft Office
- Analytical Thinking
- Critical Thinking
- Time management abilities
- Records Maintenance
- Problem-Solving
- Decision-Making
- City ordinances knowledge
- Deadline Management
- Contract Administration
- Office Administration
- Reliability
- Relationship Building
- Effective Communication
- Document Preparation
- Teamwork and Collaboration
Affiliations
- NJATA-New Jersey Association of Technical Assistants
- PWC-Professional Women in Construction
Languages
- English
- Hindi
- Gujrati
- Marathi
Certification
- OSHA 10-Hour Construction Safety Certification - Occupational Safety and Health Administration.
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimePart TimeContract WorkWork Location
HybridRemoteOn-SiteImportant To Me
Work-life balanceCompany CultureWork from home optionPaid time offPaid sick leave401k matchStock Options / Equity / Profit SharingTeam Building / Company RetreatsCareer advancementHealthcare benefitsQuote
The way to get started is to quit talking and begin doing.
Walt Disney
Software
Microsoft office
SDL -Permitting software
Corecon
Adobe
Languages
Gujarati
Native language
English
Proficient (C2)
C2
Hindi
Proficient (C2)
C2
Marathi
Proficient (C2)
C2
Interests
World Travel
Movies
Music
Nature
Timeline
Project & Permit Coordinator
Greenlight Permitting Services LLC
01.2024 - Current
Construction Permit Coordinator
G William Group LLC
08.2019 - 12.2023
Project Coordinator
G William Group LLC
07.2019 - 12.2023
Assistant Office Manager
B&H Contractors LLC
03.2016 - 07.2019
Associate- Accounts Payable
Pointe Developers LLC
07.2015 - 01.2016
Project Cost- Analyst
Hadddad Plumbing & Heating
02.2014 - 03.2015
Managing Partner -Office Manager
Kablan Plumbing & Heating
01.2001 - 12.2013
Owner
Roopa Films International
01.1988 - 10.1999
- OSHA 10-Hour Construction Safety Certification - Occupational Safety and Health Administration.
Technical Assistant - Construction Code Office
Union County College
Diploma in Business Management - Advertising & Marketing
Narsee Monjee Institute of Business Management
Bachelor of Commerce - Business Management
Narsee Monjee College of Commerce & Economics
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