ROSÉ NOWICKI
Manhattan Beach,CA
Summary
Skillful and dedicated professional with extensive experience in coordination, planning and support of daily operational and administrative functions in a Law Firm. Accustomed to working in highly confidential environment. Accustomed to working long hours in a fast-paced, highly-stressful environment. Skilled at multi-tasking while maintaining strong attention to detail. Known for professionalism and superior communication skills to meet client and company needs.
Overview
18
18
years of professional experience
Work History
Legal Assistant
Greenberg Glusker LLP
Los Angeles, CA
02.2023 - 04.2024
- Support three partners and paralegal.
- Maintained client confidentiality in all matters.
- Proofread drafts of legal documents for accuracy in grammar and punctuation.
- Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Displayed strong telephone etiquette, effectively handling difficult calls.
- Updated databases with new information received from attorneys or clients.
- Scanned physical documents into electronic format for storage in a secure database system.
- Processed incoming mail on a daily basis.
- Ensured that all paperwork was properly filed according to established procedures.
- Handled telephone calls, meeting plans and conference organization requirements.
- Filed pleadings and paperwork with First Legal to meet strict deadlines.
- Prepared and processed expense reports for reimbursing attorneys.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
- Maintained attorney calendars by keeping track of appointments, meetings and conferences.
- Opened new client files and new matters with Conflicts department.
- Assisted in preparation of engagement letters and conflict letters.
- Drafted or reviewed legal documents and precedents to support case preparation.
Legal Assistant
Jeffer Mangels Butler & Mitchell LLP
Century City, CA
08.2020 - 02.2023
- Support co-managing partner and associates
- Conduct thorough research and review of case information to assist attorneys
- Provide administrative support to boost firm's document production and legal correspondence
- Handle telephone calls, meeting plans and conference organization requirements
- Mail and arrange for delivery of legal correspondence to clients, witnesses and court officials
- Redact confidential information from legal documents on case-by-case basis
- Correspond daily with clients, attorneys, accountants and management agencies
- Participate in client interviews, observed questioning process and documented information
- Maintain knowledge on case status by reviewing relevant records and reporting back to clients
- Prepare and process expense reports for reimbursing attorneys
- Draft correspondence, documented data and submitted materials to appropriate parties
- Respond to client calls and inquiries to deliver applicable information
- Book travel arrangements for firm attorneys and support staff
- Organize legal documents in company filing systems and databases
- Create and update case management and client account databases
- Process closing documents and transactional documents for legal review.
Executive Assistant
Velasco Law Group
California
06.2017 - 03.2020
- Served as Executive Assistant for Managing Partner of busy Law Firm
- Maintained master calendar for client appointments, court appearances, conferences, including site-to-site video conferencing calls
- Translated correspondence and other legal memoranda from English to Spanish
- Reviewed and responded to correspondence from clients, referral sources and other professionals on behalf of Managing Partner
- Managed phone calls and emails for Managing Partner and took lead in responding to client's administrative and ministerial needs when appropriate
- Worked directly with the Managing Partner to plan and execute special projects to support all paralegals and administrative assistants
- Supported administrative needs of more than nine attorneys and five paralegals, including taking messages, routing business correspondence and document management
- Performed initial intake on phone calls from current clients and potential clients and prepared memos to Managing Partner regarding same
- Handled confidential information with discretion while providing administrative support to attorneys and paralegals
- Kept attorneys up to date on changing business information by documenting meetings, tracking documentation and collecting team data
- Prepared thorough, accurate and well-edited documents for cases, client communication and internal needs
- Trained new employees on office equipment and job duties
- Participated in client interviews, observed questioning process and took notes to document information
- Maintained knowledge on case status, reviewing relevant records and reporting back to clients
- Remained highly organized and detail-oriented while working on several cases simultaneously
- Provided back-up coverage for other Administrative Assistants and receptionist.
Settlements/Case Worker
Law Office of Torem & Associates
CA
12.2012 - 06.2017
- Worked closely with Attorneys/negotiators to correct any errors on settlement requests
- Kept clients informed by maintaining contacts and communicating case progress
- Monitored costs by verifying outstanding balances with Attorneys, clients and providers
- Translated and interpreted legal documents
- Resolved pending defense and insurance issues with clients
- Familiar with PI Medi-cal and Medicare liens
- Calculated pro-rata distribution for medical providers
- Prepared final settlements
- Managed high volume calls from clients, attorneys, insurance carriers and defense counsel
- Negotiated medical billing claims
- Completed other projects, tasks and responsibilities as assigned.
Secretary/Media Event Coordinator
California State Assembly
CA
09.2006 - 05.2009
- Maintained office awareness in district affairs and issues by establishing cooperative working relationships with local governments, private interest groups and the general public
- Worked efficiently under pressure by communicating clearly to office and community
- Worked extended hours as necessary when legislative functions dictated
- Conducted research and analysis of district and state issues, current events and relevant/proposed legislation relating to community interests, as well as new and existing programs and services
- Successfully coordinated office procedures, efficiently executed short- and long-term projects and goals, written correspondences and responded to telephone inquiries
- Provided media technical support to CA Assemblymembers throughout Southern California, with photography, videography, post-production, as well as editing photos according to state rules for newsletter and websites
- Coordinated statewide databases on community organizations, unions, hospitals, media outlets, LGBT leaders, health and education to be used by consultants within LA and Sacramento Speaker's office
- Performed receptionist and clerical duties, such as answering multiple phone calls from district and Capital office.
Education
Communications -
Rio Hondo College
01.2007
Skills
- Notary Public Commission
- Takes Initiative
- Fluent in English and Spanish
- Strong communication skills
- Articulate and well-spoken
- Polite and professional demeanor
- Proactive problem solver
- Administrative support specialist
- Proficient in Excel
- Able to maintain complex calendar and scheduling
- Flexible
- Extensive Legal administrative support experience
- Strong Customer service background-oriented
- Complex Database management skills
- Strong Analytical Skills
- Microsoft Office
- Adobe Acrobat
- Adobe Photoshop
- Nuance Power PDF
- IManage/FileSite
Timeline
Legal Assistant
Greenberg Glusker LLP
02.2023 - 04.2024
Legal Assistant
Jeffer Mangels Butler & Mitchell LLP
08.2020 - 02.2023
Executive Assistant
Velasco Law Group
06.2017 - 03.2020
Settlements/Case Worker
Law Office of Torem & Associates
12.2012 - 06.2017
Secretary/Media Event Coordinator
California State Assembly
09.2006 - 05.2009
Communications -
Rio Hondo College
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