Rosa Roman
Bronx,NY
Summary
Proven expertise in project management and executive support with a focus on optimizing efficiency, client relationships, and organizational success. Skilled in managing complex projects, coordinating administrative functions, and streamlining processes for top-level executives.
Overview
8
8
years of professional experience
Work History
Associate Project Manager
Schindler Elevator
01.2023 - Current
- Manage new repair projects, ensuring efficiency and profitability from initiation to close-out
- Collaborate with Lead Superintendent and General Manager to oversee project financials, safeguarding company interests while maintaining client relationships
- Monitor project progress against financial and schedule benchmarks, employing collaborative planning with superintendents and foremen
- Handle project documentation including permits, submittals, RFIs, change orders, and work plans
- Coordinate material procurement and delivery with vendors, ensuring timely readiness for project initiation
- Prepare and manage change orders, follow up for approvals, and secure timely invoicing, achieving a 90% payment threshold before project handover
Legal/Executive Assistant
Harvard Maintenance, Inc. / Harvard Protection Services, LLC
09.2017 - 07.2022
- Managed complex calendars and scheduled meetings for senior executives, including the Executive Vice President and General Counsel
- Coordinated travel arrangements using Concur, including booking accommodations and preparing itineraries
- Handled expense reports, purchase orders, and invoice processing, liaising with the Finance department
- Organized logistics for meetings and events, preparing presentations, materials, and catering
- Drafted, proofread, and edited legal documents, including contracts, settlement agreements, and litigation notices
- Maintained and tracked the legal department’s CRM docket and processed PTO time
Project Manager (Contract Position)
Start Elevator, LLC
01.2017 - 08.2017
- Prepared project summaries for the President, organized new job leads, and managed sales proposals
- Sourced price quotes and ordered elevator parts, handling purchase orders and vendor communication
- Processed timesheets and monitored attendance for mechanics, coordinating payroll submissions
- Acted as a primary contact for client, vendor, and internal team inquiries, providing timely updates and support
Education
Bachelor of Arts Candidate - Media Studies, Journalism
Hunter College
05.2025
Associate of Arts - Liberal Arts – Media Studies
Bronx Community College
05.2020
Skills
- Microsoft Office Suite
- Adobe Pro
- SAP
- SharePoint
- Trello
- Concur
- Zoom
- Teams
- Slack
- Discord
- AirMedia
- WinTeam
- E-file Cabinet
- Lotus/HCL Notes
- Legal CRM
- Salesforce/Box
Timeline
Associate Project Manager
Schindler Elevator
01.2023 - Current
Legal/Executive Assistant
Harvard Maintenance, Inc. / Harvard Protection Services, LLC
09.2017 - 07.2022
Project Manager (Contract Position)
Start Elevator, LLC
01.2017 - 08.2017
Bachelor of Arts Candidate - Media Studies, Journalism
Hunter College
Associate of Arts - Liberal Arts – Media Studies
Bronx Community College
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