Rosa Smith

• Completed a Realty Program Review with Caltrans/FHWA team on disposal of federal-aid funded property
• Planned a joint outdoor advertising controls program review with HQ and Caltrans
• Provided Caltrans comments on Civil Rights programs (Americans with Disabilities Act (ADA), Title VI of 1964 Act (non-discrimination), contract compliance, Environmental Justice (equitable and fair to underserved communities, if any), related to highway/road construction projects in Santa Cruz
• Processed various federal land transfers with local federal agencies and Caltrans districts

Provided stewardship and oversight with road/highway related project federally funded:

Civil Rights -

• Conducted Program Reviews for nondiscrimination in local governments and Metropolitan Planning Organizations and submitted reports to HQ with observations/findings.
• Performed desk audits for prime contractors and submitted reports with observations/findings.
• Assisted in planning and implementing contract related training for over 100 attendees.
• Conducted ADA investigations (site-visits, interviewed complainants, took photos of sites, took measurements, submitted report of investigations to Department of Justice or FHWA HQ.
• Communicated with sub-contractors for prime contractor payroll verification.
• Outreach - local universities, underserved or at-risk youth in transportation related internships or STEM.
• Acquired/maintained Financial database to verify approved summer internship funding expended per Statement of Work and processed de-obligation of funds request to HQ.
• Partnered with Florida DOT HQ and conducted Title VI Training with local public agencies/DOT districts throughout the state.
• FHWA Alabama, I reviewed/edited the shortfall analysis for the AL DOT.
• FHWA Texas, I conducted the Northern Central Texas Council of Governments TMA Certification.
• FHWA New Mexico, I assisted in an ADA final tribal inspection.

• Supervised two employees (administrative assistant and student intern)
• Human Resources liaison (prepared promotion, position descriptions and award forms)
• Workers Compensation liaison (prepared documentation with injured employee)
• Monitored the office budget (assisted in creating an excel spreadsheet to track obligations/expenditures and forecasts)
• Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving. Responsible for/conducted annual inventory
• Trained new employees in travel authorizations/vouchers, government fleet check-out, oversaw timekeeping (resolved any discrepancies with timecards)
• Conducted interviews for summer interns
• Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and administrative activities
• Assisted staff with day-to-day work and complex problems by applying motivational and analytical strategies
• Established and developed highly-efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement
• Assessed personnel performance and implemented incentives and team-building events to boost morale
• Effectively communicated with different departments, including AZ DOT staff and the public through use of strong listening, open-ended questioning and appropriate response skills
• As the Bid-Opening Officer, received, read aloud and processed the contractor submitted bids for multi-million dollar highway/road projects
• Developed Standard Operating Procedures for administrative office activities