Rosa Isela Avila

• Manage incoming and outgoing communications, such as mail, emails, and phone calls
• Provide assistance with personal tasks and errands as needed
• Ensure confidentiality and discretion when handling confidential information
• Coordinate calendars and schedules, including scheduling appointments and meetings.

• Oversaw payroll management, payroll liabilities, credit card reconciliation, vendor payments, forecasting, and maintained compliance with federal and state human resource regulations by monitoring and implementing necessary requirements while keeping detailed records.
• Duties included updating state and labor regulations, posting required posters
• Assisted with the company's shutdown procedures, ensuring that vendor, insurance, and overhead payments were processed in a timely manner.

• Oversaw daily operations and managed outsourcing processes for multiple clients with various pay frequencies
• Reviewed timesheet data and payroll information, calculated wages, benefits, tax deductions, and commissions
• Ensured overtime calculations complied with state laws and processed payroll transactions accurately and promptly
• Identified and corrected errors in payroll reports before processing payroll
• Resolved payroll errors efficiently and processed bonuses, incentives, and special payments
• Managed payroll adjustments, deductions, new hire paperwork, and benefit enrollment

• Maintained accurate employee records and addressed client concerns regarding payroll

• Collaborated with clients, employees, and supervised a small team

• Ensured compliance with Federal and State regulations, managed accounts payable and receivable, and facilitated communication with clients

• Oversaw the preparation and analysis of month-end reports, bank reconciliation, accounts payable, accounts receivable, and review of the trial balance.
• Managed financial account analysis and reconciliation to address and resolve issues such as credit card transactions, billing discrepancies, and accounts receivable aging
• Reviewed general ledger accounts analysis to ensure accurate financial statement presentation.
• Managed the Collections Department, overseeing customer accounts and maintaining an aging report.
• Managed the Credit Department, reviewing and approving credit applications and limits.
• Provided training and guidance to the Accounting Department through regular meetings to discuss progress and prioritize tasks.
• Implemented quarterly evaluations and performance reviews for employees, focusing on professional development.
• Communicated with senior management to address financial issues and reporting requirements with a focus on cost-saving initiatives.

• Supported multiple business managers within the Business Management Entertainment Department by managing payables for entertainment clients with various entities on a weekly basis
• Reconciled bank statements for clients with multiple banks, facilitated bank transfers between different accounts through phone communication
• Recorded incoming client checks and bank deposits daily, coded and posted General Ledger codes for client credit cards
• Coordinated workload distribution among business managers, providing additional personal and necessary information for their clients when needed

• Responsible for entering vendor invoices, timesheets, and purchase orders into the BCS accounting system
• Oversaw client billing and reconciliation, entering G/L codes for employee expense reports
• Updated financial records for special audit purposes
• Managed accounts payable tasks, such as bank deposits, cash receipt postings, and accounts receivable updates
• Issued vendor payments and addressed payment inquiries
• Provided training to production billers on the Accounting System and supervised clerical staff.