Summary
Overview
Work History
Education
Skills
Timeline
Generic

Rosaland D. Harrison

Kenosha,WI

Summary

Dedicated and technically skilled business professional with a versatile administrative and leadership skill set developed through experiences as an Executive Assistant, Early Childhood Program Specialist and Office Manager. Exemplarywritten and verbal communication and interpersonal skills. Strong communicator with excellent organizational and time management skills. Efficiently manages multiple projects simultaneously while adhering to strict deadlines. Possesses excellent problem-solving skills and ability to think and act quickly to find creative solutions.

Overview

16
16
years of professional experience
8
8
years of post-secondary education

Work History

Assisted

  • Director with coordinating, writing, and submission of annual state’s block and competitive grant for program of 740+ students
  • Support administration with ensuring program remained in fiscal and programmatic compliance with $3.5 million state grant guidelines and regulations
  • Maintain fiscal record keeping for local and/or grant accounts as assigned, including: entering expenditures, ensuring all items are received, processing invoices, and preparing paperwork; work collaboratively with Accounts Payable to troubleshoot any discrepancies related to fiscal expenditures
  • Compiled data and submitted the Program’s Improvement Plan to the state
  • Perform fiscal analysis of state financial reports, assist with tracking overall fiscal and budget plan, monitor spending and distribution of program funds
  • Assist in all data functions for the planning, preparation, and implementation of the District
  • Improvement Plan, including timely and accurate preparation of state and federal forms
  • Coordinated activities that enhanced parent participation with the school regarding their child’s learning and other school activities
  • Develop and maintain relationships with community referral sources, such as schools and community groups
  • Participated in and coordinated bi-weekly developmental screenings for incoming preschool students
  • Prepare budgets and approve budget expenditures
  • Create, submit and track purchase orders for entire program Ÿ Maintained all administrative functions for the program: Generating memos, answering phones, transcription of all executive-level minutes, posting positions, background checks, coordinated preschool screening appointments, conflict management, etc
  • In collaboration with the Early Childhood Coordinator, placed incoming pre-k students in appropriate classroom

Executive Team Assistant

WAUKEGAN PUBLIC SCHOOLS DISTRICT60
WAUKEGAN, IL
12.2016 - Current
  • AC COMPLIS HM E NTS s Significant part of team that developed designed and implemented district’s 5-Year Strategic Plan
  • Handbook
  • S Coordinated and wrote several successful local and state grants for multi-agency facilities and school district
  • S Assisted with successfully managing a 3.5M state grant for Waukegan’s Early Childhood program
  • S Spearheaded and oversaw the Early Childhood
  • Program’s first Parent Involvement Program
  • S Publicly acknowledged and recognized by Area and
  • District Superintendent for receiving exemplary rating as a result of the district’s program state financial audit
  • Support multiple Executive Administrators: Deputy Superintendent of Strategy and Accountability,
  • Deputy Superintendent of Operational Supports and Programs, Deputy Superintendent of
  • Academic Supports and Programs, Assistant Superintendent of Business and Finance, Chief
  • Information Officer and Director of Crisis Intervention and Safety
  • Perform cabinet-level secretarial duties necessary for the efficient, confidential and effective operation of each assigned office
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, and personnel issues, Ÿ Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
  • Accurately compose, transcribe, and process correspondence, reports, presentations, bulletins and forms both independently and from oral/written direction
  • Keep organizational and financial information current at all times
  • Operate a variety of standard office equipment
  • Demonstrate proficiency in BoardDocs, Microsoft
  • Office, Adobe software
  • Train incoming Executive Team Assistants.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Managed department budgets and generated financial reports for management review.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
  • Transcribed and organized information to assist in preparing speeches and presentations.

Accounts Receivable Specialist

Waukegan Public Schools District 60
Waukegan, IL
08.2016 - 12.2016
  • Identified, researched, and resolved billing variances to maintain system accuracy and currency.
  • Reconciled accounts receivable ledger to verify payments and resolve variances.
  • Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
  • Prepared and mailed invoices to customers, processed payments, and documented account updates.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Submitted cash and check deposits and generated cash receipts to record money received.
  • Developed and implemented strategies to improve collection processes and reduce overdue payments.
  • Safeguarded documents of accounts receivable and payments to enable tracking history and maintain accurate records.
  • Developed and maintained positive relationships with clients to maximize collections.
  • Monitored accounts to verify compliance with payment terms and schedules.
  • Prepared financial statements to provide results of operations, financial position and cash flow.
  • Utilized Microsoft Excel, QuickBooks and Oracle software to manage invoices and payments.
  • Generated monthly accounts receivable reports to submit developments for management review.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Strengthened financial operations by conducting bank reconciliations and financial reporting.
  • Presented audit findings to accounting manager after reviewing results and paperwork.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.

Early Childhood Program Specialist

Waukegan Public Schools
Waukegan, IL
04.2010 - 08.2016
  • Developed level-appropriate lessons and activities to support skill-building needs.
  • Conducted child health, sensory and behavioral screenings and prepared observation results.
  • Provided community resources and education to families to increase knowledge and advocacy skills.
  • Built and maintained strong parent and student relationships.
  • Performed early intervention services and documented results.
  • Communicated respectfully and thoughtfully with parents and guardians by remaining sensitive to different families' cultures, values and needs.
  • Stayed current on guidelines to maintain compliant program operations.
  • Attended professional meetings and conferences to maintain and improve professional competence.

Secretary

Language Learners Specialists
08.2009 - 04.2010

Secretary

09.2008 - 08.2009
  • Performed secretarial duties for five busy executives; updated personnel and maintained payroll records for a staff of 65+ employees, scheduled and assigned security staff for after-school events
  • Assisted Educational Safety Specialists with all employment related assignments including screening potential employee’s applications, scheduling interviews, generating acceptance and denial letters
  • Conducted staff trainings and professional development seminars.

Marketing Assistant

CPI DAYLIGHTING INC
LAKE FOREST, IL
07.2007 - 08.2008
  • Provided a high level of administrative and clerical support to the president and vice-president of the company
  • Functioned as the direct liaison to the sales force
  • Generated letters to potential clients, scheduled travel arrangements and organized quarterly meetings
  • Planned and organized the company’s involvement in tradeshows located through the United States
  • Conducted staff meetings, processing and training for new employees
  • Prepared employment advertisement for newspapers and online job searches
  • Created and distributed biweekly, monthly and quarterly sales report.
  • Worked closely with product development teams to create and maintain marketing materials for sales presentations and client meetings.
  • Proofread marketing collateral ahead of printing to eliminate errors.
  • Compiled product, market, and customer data to generate informed sales and profit projections.
  • Contributed to weekly team meetings, brainstorming sessions and staff appraisals.
  • Utilized Adobe Photoshop and Illustrator to design and create informational flyers and advertisements.
  • Generated leads through phone calls, emails and face-to-face interactions.
  • Created and distributed surveys for data collection and analysis.
  • Identified appropriate marketing channels and target customers for campaigns.
  • Maximized advertising efforts by developing content for media relations, corporate communications, and social media posts.
  • Wrote engaging and successful marketing, advertising, and website copy.
  • Generated reports to support development and implementation of marketing plans.

Education

Bachelor of Art - Early Childhood Education

UCATION KENDALL COLLEGE

Type 04 Certification - undefined

01.2007 - 01.2013

Bachelor of Science - Advertising

ART INSTITUTE OF PITTSBURGH
01.2005 - 01.2007

Skills

Community integration

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Timeline

Executive Team Assistant

WAUKEGAN PUBLIC SCHOOLS DISTRICT60
12.2016 - Current

Accounts Receivable Specialist

Waukegan Public Schools District 60
08.2016 - 12.2016

Early Childhood Program Specialist

Waukegan Public Schools
04.2010 - 08.2016

Secretary

Language Learners Specialists
08.2009 - 04.2010

Secretary

09.2008 - 08.2009

Marketing Assistant

CPI DAYLIGHTING INC
07.2007 - 08.2008

Type 04 Certification - undefined

01.2007 - 01.2013

Bachelor of Science - Advertising

ART INSTITUTE OF PITTSBURGH
01.2005 - 01.2007

Assisted

Bachelor of Art - Early Childhood Education

UCATION KENDALL COLLEGE

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Rosaland D. Harrison