Rosalie Adams
Middletown,PA
Summary
Accomplished and dedicated administrative and marketing professional with extensive experience supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. History of providing comprehensive support for executive level staff and developing strategic marketing plans to meet operational goals while adhering to budget requirements. Adept at developing and maintaining detailed administrative and procedural processes that have proven to reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Outstanding presenter and articulate communicator, conveying a variety of messages across written, verbal and technical formats, with distinguished ability to tailor messages to suit intended audience. Advanced database and word processing skills; Additional areas of expertise: Organizational Skills, Project Management, Analytical Skills, Database Management, Strategic Research, Promotional Activities, Bookkeeping & Expense Monitoring, Scheduling & Calendaring, Investor & Vendor Relations.
Overview
17
17
years of professional experience
Work History
Forecast Anlysist, Project Manager
US Tech (Contract Position for AHOLD)
2020.08 - 2023.12
- Creates promotional and production forecasts for Private Brand Suppliers to ensure adequate production and improve on-shelf availability.
- Resolves problems as they surface for Private Brands Suppliers and business partners to address forecasting and data integrity issues. Identifies and implement process change as needed for continuous improvement.
- Supported Private Band Managers for Edible Categories (Baking, Breakfast, Dairy, Frozen, Main Meals & Condiments)
- Supported Private Brands team to ensure timely and flawless completion of product development process (i.e., from project kick-off to print approval stage) and departmental projects
- Resolved problems as they surface and recommend solutions, escalating problems to senior levels when necessary in order to keep project on time
- Tracked project progress and is accountable for timelines and deliverables using appropriate tools
- Provided direction and support to cross-functional project team
- Upgraded efficiency of current tracker to increase relevant data available for reporting for Private Brand Director
- Created Operation Manual for position to help with company training efforts in future.
Executive Assistant
Pennsylvania Chamber of Business and Industry
2016.01 - 2020.01
- Served company’s Vice President of Finance and Operations
- Event planning and dues management of CEO Roundtable and other Chamber events for executives
- Oversaw database integrity initiatives by monitoring members and prospects contact information, mailings, and emails
- Alerted team of any complications with data exports and suggestions for correcting methods in future
- Coordinated with Vice President of Finance and other company executives on Risk Management Initiatives
- Coordinated efforts with sales, membership and marketing teams to promote membership and events
- Retained by PA Chamber for integration of former PBC programs to the chamber including CEO Roundtable of top Pennsylvania executives.
Administration Manager
Pennsylvania Business Council
2012.03 - 2016.01
- Office manager for one of Pennsylvania’s foremost business association and public policy advocates
- Responsible for all bookkeeping for Pennsylvania Business Council and affiliated PBC Education Foundation and affiliated PEG PAC
- Managed Account Receivable and Accounts Payable
- Leveraged past sales background to assist Sales Consultant on possible potential new members, resulting in a 12% increase in dues in second year
- Acted as IT liaison and submitted all lobbyist registration compliance reports.
- Managed budgets and financial reporting, enabling effective allocation of resources and timely identification of potential cost savings.
- Conducted regular audits of internal processes to identify areas for improvement and implement corrective measures promptly.
- Streamlined office processes by implementing efficient administrative systems, resulting in increased productivity and reduced operational costs.
- Promoted a positive workplace culture by addressing employee concerns promptly and implementing initiatives aimed at boosting morale and job satisfaction.
Legal Assistant
Divegila & Kaylor P.C.
2012.01 - 2012.03
- Temporary position assisting attorneys with legal documentation, business correspondence, billing, filing, and client customer service.
Executive Personal Assistant
James J. Lowrey, Navarro-Lowrey
2011.01 - 2011.12
- Hired by James J. Lowrey, Co-CEO of XStream Systems and former Wall Street Executive, to provide high-level administrative support for business and personal matters
- Managed $1.2M annual operating budget and five estate properties across three states, oversaw scheduling for all maintenance and repairs
- Supervised three Caretakers and eight House Staff
- Scheduled business meetings, and personal, medical and social appointments; coordinated all domestic and international travel arrangements
- Responsible for writing all business and personal correspondence
- Developed electronic filing system that reduced paper storage by 75%, increased file accessibility, decreased retrieval time and allowed remote access
- Set up secure remote retrieval system that ensured security and protected against natural disasters
- Negotiated maintenance contracts to achieve average 15% reduction off original estimates; equated to $7085 savings to in 2011
- Created system which allowed 24/7 remote access to list of over 250 contacts, medical and property information; system greatly improved manageability and accessibility of information
- Retained by James Lowry due to value afforded to XStream Systems and potential contribution to the future resurrection of XStream Systems.
VP of Marketing an Investor Relations
XStream Systems, Inc.
2007.01 - 2010.01
- Promoted to serve in dual roles; played integral part in Investor relations representing Company CEO, CFO and SVP of Sales in pursuit of SEC Filing to go public
- Entrusted as Investor point-of-contact to field questions while complying with security ruling on public offering
- Collaborated with CEO to distribute financial releases to NASDAQ
- Managed database of approximately 100 Investors to ensure data integrity and facilitate information accessibility
- Started in 2007 as Sales & Marketing Coordinated was promoted up ranks (Marketing Assistant, Marketing Manager to VP Marketing through multiple downsizing of Staff)
- Position eliminated as part of complete workforce layoff following bankruptcy and attempted restructure of Company
- Sourced in house Investor relations website, saving $1500 monthly; created and rolled out new website to promote Company’s image to current and prospective Investors, site contained all security modules required by NASDAQ for public companies
- Leveraged promotional tool to secure interest of major investment banker firms, both domestically and abroad
- Played major part in Investor relations film from research to final project approval; film recommended for Addy Award
- Produced extensive reports that played integral part in passing due diligence process and gaining SEC approval for public offering
- Recognized by Company follower as “by far the most valuable source of information”; campaign was highlighted for innovation and effectiveness at major trade show with 30,000 attendees.
Education
Associate in Database Management -
Brevard Community College
Palm Bay, FLDiploma in Stenographic Secretarial -
South Hills Business School
State College, PA06.1980
Skills
- Project Management
- Client Relations
- Customer Relations
- Stakeholder Communications
- Staff Management
- Risk Management
- Technical understanding
- Compliance Monitoring
- Procedure Development
- Financial Administration
- Advanced understanding of Microsoft Office and various Database software
- Startup turnaround strategies
- Quality Assurance
- Stakeholder Relations
Communityaffiliation
Daughters of the American Revolution, Sebastian, FL, Chapter Regent, 2009, 2011, Vice Regent, 2008, 2008, Registrar, 2006, 2007, Secretary, 2003, 2005
Timeline
Forecast Anlysist, Project Manager
US Tech (Contract Position for AHOLD)
2020.08 - 2023.12
Executive Assistant
Pennsylvania Chamber of Business and Industry
2016.01 - 2020.01
Administration Manager
Pennsylvania Business Council
2012.03 - 2016.01
Legal Assistant
Divegila & Kaylor P.C.
2012.01 - 2012.03
Executive Personal Assistant
James J. Lowrey, Navarro-Lowrey
2011.01 - 2011.12
VP of Marketing an Investor Relations
XStream Systems, Inc.
2007.01 - 2010.01
Associate in Database Management -
Brevard Community College
Diploma in Stenographic Secretarial -
South Hills Business School
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