Rose M. Bottoms
La Habra,CA
Summary
Professional administrative expert prepared to excel in executive support roles. Skilled in managing calendars, organizing meetings, and ensuring seamless office operations. Reliable team player with focus on achieving results and adapting to dynamic work environments. Proficient in communication, problem-solving, and maintaining confidentiality in leadership church setting.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
The Church at Green Hills
09.2020 - Current
- Provide administrative support to the busy church office, support the staff are all functioning smoothly in order to facilitate church ministry, while assisting in all office needs.
- Assist in onboarding staff: manage and train office and church teams, ensuring scheduling and coverage for needs while working within a set budget.
- Process any check requests and billing, code all billing needs in church accounting software and expense transactions.
- Process payroll using ADP, verifying all timecards are correct and updated, approve time off.
- Lead 1st Impressions process; including entering and managing database systems for the church congregation, Fellowship One.
- Mandate reporter and CPR Trained
- Maintain member- congregation confidentiality and integrity in all circumstances.
- Maintain church campus calendar and facility usage.
- Specialize in supporting the Lead, Administrative, Discipleship, Spanish and Korean Pastors in planning and executing events and office needs.
- Fluent in Spanish and French; assist Spanish ministry with translations while bridging the gap to integrate well with English Congregation.
- Communicate and prepare all teams to effectively carry out their respective duties for weekend services and church special events.
- Assist in planning and communicating logistics, coordinate vendor bookings, and assist with overseeing department budgets.
- Manage communications, prioritizing messages and facilitating responses for leadership teams.
- Develop and maintain filing systems, enhancing organization function and retrieval of documents.
- Assist with campus financial operations, expense approvals, and financial compliance using Divvy software.
- Assist in coordinating large community events, providing logistical support to ensure successful execution, including partnering in local outreach events with the City of La Habra, local churches and non-profit organizations.
- Coordinate Baptisms; any communication and details follow through
- Process invoices, vendor codes, and reimbursements, ensuring accurate coding and expense allocation.
- Basic secretarial skills; answering phones, directing calls, assist with conflict resolution and praying with as a spiritual leader.
- Assist with VBS, Kids Ministry when needed
Education
Bachelor of Science - Double Major: Family Psych./Broadcast Journalism
California State University, Long Beach
Long Beach, CA05-2004
Skills
- Written and Verbal Communication
- High Level Confidentiality
- Customer Service Skills
- Office Management
- Payroll Processing
- Interpersonal and Social Skills
- Trilingual
- Spiritual Leadership Training
Certification
CPR Trained
Mandate Reporter
Languages
Spanish
Native or Bilingual
French
Professional Working
Timeline
Executive Administrative Assistant
The Church at Green Hills
09.2020 - Current
Bachelor of Science - Double Major: Family Psych./Broadcast Journalism
California State University, Long Beach
City Of La Habra Neighborhood Community Event
Back to School Block Party ~ Neighborhood Leadership Award ~ 2025
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